1 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov The Federal Perspective – Part 2 WEATHERIZATION ASSISTANCE PROGRAM – September 2012 Grant Guidance Application Package Review Client Files Incidental Repair Measures (IRMs) Energy Audits & Priority Lists Health & Safety

2 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov 2013 Grant Guidance Redesign

3 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Current WPN Format 2013 Grant Guidance Update The Federal Perspective

4 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Section 1: Funding Available and Limits on Grant –Include many sections currently in the annual WPN XX-01. Section 2: How to Submit your Application –Builds from Section 1 to provide guidance on how Grantees should proceed in developing their Application for the current Program Year, Fedconnect, and Grant Reporting Requirements. Section 3: Guidance Reference for Implementing the Grant –Lists all relevant/active guidance documents that Grantees are responsible for in implementing the Grant. Section 4: New Initiatives Section 5: Websites 2013 Grant Guidance Update The Federal Perspective

5 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Section 1.0 Funding –1.1 General Funding –1.2 Federally Appropriated Funds –1.3 Adjusted Average –1.4 Funds for Administrative Processes –1.5 Petroleum Violation Escrow (PVE) Funds –1.6 Program Income –1.7 Leveraging and Leveraged Resources –1.8 Training and Technical Assistance Funds 2013 Grant Guidance Update The Federal Perspective

6 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Section 2.0 Application Submission –2.1 General –2.2 Intergovernmental Review –2.3 Application Package –2.4 Public Hearing –2.5 Policy Advisory Council –2.6 Budget –2.7 Liability Insurance –2.8 Financial Audits 2013 Grant Guidance Update The Federal Perspective

7 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov 2013 Grant Guidance Update Section 3.0 WAP Policy Notices The Federal Perspective

8 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Section 4.0 New Initiatives –4.1 Training Center Accreditation –4.2 Voluntary National Guidelines –4.3 Weatherization Plus 2015 –4.4 Multi-family Initiative 2013 Grant Guidance Update The Federal Perspective

9 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Section 5.0 Websites –Energy Efficiency and Renewable Energy: –Weatherization Assistance Program Technical Assistance Center: –Oak Ridge National Laboratory: Grant Guidance Update The Federal Perspective

10 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Procurement Updates and Lessons Learned from 2012 Reviews

11 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov FedConnect Access and acknowledge awards. Official approval of award. Guide: dConnect_Ready_Set_Go.pdf dConnect_Ready_Set_Go.pdf FedConnect Support: or Note: PAGE does not provide official approval of award. The Federal Perspective

12 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Lessons Learned SF-424 application –Block 17. Proposed Project Start Date and End Date Current budget period –Block 18. Estimated Funding New dollars and cost share No carry over The Federal Perspective

13 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Lessons Learned SF-424A Budget –Section A – Budget Summary (c) Federal Estimated Unobligated Funds – Enter Carry Over (e) New Federal Budget – Enter new allocation for the year –Totals in Section A - Budget Summary and Section B – Budget Categories should match –Round to nearest dollar Indirect and and Fringe Rates The Federal Perspective

14 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Federal Funding Accountability and Transparency Act (FFATA) Requires information on federal financial assistance and expenditures be made available to the public via a single, searchable website ( Applies to base awards > $25K made on or after October 1, FFATA does not apply to the Weatherization Assistance Program Formula awards. –Base awards < $25K and made after October 1, The Federal Perspective

15 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Recipient Lighting Efficiency Certification Applies to awards with FY 2012, prior year, or a mix of the two funds which is in excess of $1M. Applies to total award; i.e., Federal share and recipient cost share. Facilities mean the room(s), area(s), or building(s) that are used to complete a majority of the work under the project. Applies only to Grantees facility and their workspace The Federal Perspective

16 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Client File

17 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov The Federal Perspective Client Files Client Files - What we are finding: Contents of client files vary widely Consistency may also vary widely – Grantees & Subgrantees DOE monitors and the DOE IG must assume non- compliance if required documentation cant be found QA contractor client file reviewers of ARRA completions experienced difficulty in finding required & accurate info DOE: Ideal files would be the same: content, forms and file organization – at least throughout a Grantees area

18 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov The Federal Perspective Client Files What DOE looks for in Client files: Client eligibility Owner/rental documentation Signatures authorizing WAP Energy Audit with prioritized measures; or Priority List Work order/job write-up BWR or form with Invoices or material and labor costs Pre 79 homes - Lead paint notification documentation Lead paint notification. Lead safe documentation. Certified renovator documentation. SHPO documentation. Insulation disclosure documentation. Moisture/health assessment form. LSW & Certified Renovator documentation Mold/Moisture Assessment Other Hazardous notifications SHPO documentation Blower door results CAZ/Draft/CO diagnostics Combustion efficiency tests Refrigerator replacement form

19 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov The Federal Perspective Client Files Installed measure list with costs, funding sources, and categories of WAP funded measures (ECM, IRM, H&S). Contractor invoices. # of units in MF building # of eligible units in MF building Client satisfaction form Final Inspection form What DOE looks for in client files (Cont.):

20 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov The Federal Perspective Client Files File Review QA form - DOE QA on-site visits:

21 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov The Federal Perspective Client Files A file contents checklist or index to the contents of files Job documentation sheet(s) o Provides place for documenting justification of installed IRMs and H&S measures o Provides history of job flow if entries dated and initialed Client education checklist What DOE recommends in client files:

22 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Incidental Repair Measure

23 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Incidental Repair Measures (IRM) – WPN 12-9 Response to unclear guidance resulting in inconsistent treatment of incidental repair costs To provide definitions of relevant, or new terms, and their relationship to WAP procedures To clarify how incidental repair costs are to be accounted for in the calculation of SIR To show where the regulations address IRMs: 10 CFR 440 Rules & Preambles To provide examples and questions and answers to Frequently Asked Questions. The Federal Perspective Why was WPN 12-9 issued?

24 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Incidental Repair Measures (IRM) – WPN : IR had a cost limit of $100 (materials only) 1980 & 84: IRM costs are costs not required for Energy Conservation Measure (ECM) installation; the termAncillary materials used 1981: Cost limit of $150 per unit 1985: $150 limit removed, cost of IRM included in total WAP average cost per unit 1993: Beginning in 1993, IRM costs to be included in thetotal conservation investment for a DOE approved advanced waiver audit 2000: Grantees required to move to use of advanced energy audit outlined in The Federal Perspective IRM History:

25 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Incidental Repair Measures (IRM) – WPN 12-9 IRMs are only to protect or enhance the effectiveness of ECMs installed during the WAP project IRMs are for Minor repairs only (e.g. not roof replacements) Clear client file documentation needed for ECMs that are enhanced or protected and why the ECM needs this enhancement or protection. Clear distinction in client file of costs of IRMs and their inclusion in audit SIR total package calculation The Federal Perspective DOE Expectations:

26 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov WPN Incidental Repair Measures (IRM) Ancillary materials costs that are required for proper installation of an ECM must be added to the individual ECM cost for calculation of the individual ECM SIR Examples of Ancillary materials: Small items such as hardware, nails/screws, adhesive, sealant, etc. Examples of Non Ancillary materials (IRMs): dry walling, roof/floor decking, stops, jambs, rough framing, etc. The Federal Perspective DOE Expectations:

27 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov WPN Incidental Repair Measures (IRM) After respective inclusion of IRM and ancillary costs, all individual ECM SIRs and the total building energy conservation package (all ECMs) SIR must be 1.0 or greater Audit runs – if package of ECMs is less than 1.0, removal of the combination of the lowest ECM and its IRM that has an SIR less than 1.0 is necessary, and this would continue until the package of measures has an SIR greater than 1.0 Grantee annual grant application must distinguish allowable ECM, IRM, and H&S measures The Federal Perspective DOE Expectations (Cont.):

28 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov WPN Incidental Repair Measures (IRM) Priority lists are based on applying a DOE approved audit to typical housing stock by housing type. Grantees that use Priority lists must include typical IRMs and cost limitations expected for the housing type or perform site specific audit Average IRM costs for a priority list housing type may be estimated with justification, and the cost limit becomes a part of the priority list. If more extensive IRM measures and costs are needed than in approved Priority List then site specific audit must be run The Federal Perspective IRMs, Audit Procedures, & Priority Lists:

29 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Audit Procedures

30 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Energy Audits & Priority Lists DOE is responsible for ensuring WAP is cost effective Advanced energy audits and procedures must be used Building must be assessed as a system General energy audit requirements outlined in 10 CFR Implementation discussed in Final Rule preamble Details delegated to guidance for flexibility The Federal Perspective Energy Audit Requirement – Review:

31 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Energy Audits & Priority Lists WPN 01-4: lists detailed requirements for submitting Energy Audits for DOE review and approval Outlines submittal justification for approval of Priority Lists Submittal package must include H&S plan, IRM list, and General Heat Waste measure list, if applicable The Federal Perspective Energy Audit Submittal Guidance:

32 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Energy Audits & Priority Lists Priority Lists – save time on auditing for buildings that would have same measure priorities Priority Lists are based on approved Grantee advanced Energy Audit Must have different Priority List for each subset of housing type Building field assessment must still be similar to full audit, to ensure applicability of Priority List to building type The Federal Perspective Priority Lists:

33 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Energy Audits & Priority Lists Full audit required if building does not conform to approved description of housing type subset. Auditors training must be current for both use of Priority Lists and use of the approved advanced Energy Audit Grantees are responsible for ensuring validity of Priority Lists measure costs and fuel costs at least annually The Federal Perspective Priority Lists:

34 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Energy Audits & Priority Lists Separate audit must be approved for each major housing type: Single Family detached, Mobile Homes and Multi- Family units (2013) Grantees without an approved MF audit it must submit proposed project data to its DOE Project Officer for approval Approved audit may need to be re-approved if significant changes are made affecting calculations Grantee is responsible for ensuring the priority list is still accurate (taking fuel costs, measure/labor costs) Audits and priority lists must be submitted for re-approval every five (5) years The Federal Perspective Energy Audit Continuing Maintenance:

35 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov NEAT and MHEA only no multifamily-specific Locally run on PCs at agency level Aggregation to state level by agency Weatherization Assistant today Weatherization Assistant Update The Federal Perspective

36 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Weatherization Assistant planned NEAT, MHEA, H&S, NEBs, MulTEA All run as Internet web service, secure servers Central data base Weatherization Assistant Update The Federal Perspective

37 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Multifamily Tool for Energy Audits (MulTEA) Weatherization Assistant Update The Federal Perspective

38 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Version 1: Simpler Buildings and Systems, Few Extras –Low-rise buildings (four floors or less) including garden- style apartments –Individual dwelling unit space conditioning systems –Both dwelling unit and central-plant domestic hot water systems –Basic weatherization measures Version 2: More Complex Buildings and Systems, Additional Capabilities –High-rise buildings with service cores (elevators, etc.) –Central plant heating and cooling systems –More complex and additional weatherization measures –Rules-based savings Weatherization Assistant Update The Federal Perspective

39 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Healthy Homes Audit Tool Purpose Performs whole-house health and safety audits including: –Site built single family –Manufactured housing –Individual multifamily units Provide a comprehensive H&S evaluation tool for use in homes being weatherized Assess and address multiple H&S hazards in homes Ensure H&S of occupants and weatherization crews Help agencies follow WPN 11-6 H&S Guidance Help implement the Weatherization Plus Health Initiative Designed by ORNL in collaboration with HUD & DOE The Federal Perspective

40 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Healthy Homes Audit Tool The Federal Perspective

41 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Health & Safety

42 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Authority from 10 CFR (c) Primary goal of WAP is energy efficiency and only allows for energy-related H&S General rehab & hazard remediation are beyond the scope of WAP DOE issued revised H&S Guidance WPN 11-6 and WPN 11-6a (allowing additional time for training and implementation) Allowance to spend on H&S The Federal Perspective

43 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Visit a Weatherization Training Center near you Go to for H&S resources: H&S Resources Guidance Webinars Training materials/curricula Support documents Best practices Hands-on training at the New River Center for Energy Research and Training, VA. The Federal Perspective

44 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov H&S Plan reviewed by Project Officer: Consistency with guidance Reasonable costs with justification ASHRAE 62.2 implementation plan per WPN 12-1 H&S Plan Review The Federal Perspective

45 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov H&S Plan Review Additional committee review is triggered when: H&S budgets are 15% or more of Program Operations Grantee requesting an alteration to ASHRAE 62.2 (requires basis in and scientific justification) The Federal Perspective

46 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov

47 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov WPN 11-6 expected to continue for PY 2012 and 2013 Recommendations for H&S Plans & Implementation: Budget % of Program Ops and request should match State-wide H&S assessment and notification Effective deferral policy Strengthen referral networks Get serious about Indoor Air Quality Get GREAT! at air sealing without BTL H&S Guidance Recommendation The Federal Perspective

48 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov WPN 11-6 expected to continue for PY 2012 and 2013 What do you want to see for H&S? Multifamily specific guidance? More training? Missing pieces? Greater flexibility or limitations? Other? Contact your Project Officer w/questions or visit for guidance and additional information H&S Guidance Updates The Federal Perspective

49 | WEATHERIZATION ASSISTANCE PROGRAM – September 2012eere.energy.gov Weatherization Plus Health The U.S. Department of Energy's (DOE) Weatherization Plus Health initiative is a national effort to comprehensively and strategically coordinate resources to improve the energy efficiency, health, and safety of low-income homes. Weatherization Plus Health ensure energy efficient and healthy indoor environments by facilitating the establishment of strong, effective partnerships between DOE's Weatherization Assistance Program (WAP) and healthy homes providers. The National Association for State Community Services Programs (NASCSP) is implementing the project on behalf of DOE. KEY DELIVERABLES: Regional Conferences WeatherizationPlusHealth.org Wx & HH Reports for each Grantee Grantee Implementation of Wx Plus Health Best Practices for Referral Systems Training and Technical Assistance The Federal Perspective