A Complete and Absolute Shambles Prevention, Planning & Response and Library Disaster Planning Vicky Qin Special Collections Librarian William Angliss Institute RTO No. 3045 CRICOS No 1505M

Disaster never happens to us? National Library of Australia

The Seminar at SLQ Christchurch Art Gallery

Disaster Response Plan keep the plan brief and to the point

Disaster Response Plan Three Stages Before - Preparation During - Response After - Recovery

Materials in High Priority Disaster Preparation Risk Assessment Identify the dangers to the building and the collections List of the most possible disasters Materials in High Priority Determine the most significant materials Get insurance done

Disaster Preparation Floor Plan Entrances and Exits Evacuation Points Disaster Bins Fire Extinguisher Valuable Items

Disaster Preparation Disaster Bin Easy to access Updated

Disaster Preparation Emergency Contact List Training

People’s safety always take first priority Communication is the key Disaster Response People’s safety always take first priority Communication is the key Take mobile phone Inform other contactable staff Send correct message

Disaster Response Further actions to be taken should be determined by the scale of the disaster

Significant Disasters Scale of the Disaster Minor disasters Small number of items are damaged Minor disruption to the library service Significant Disasters Large number of items are damaged Closure of sections of the library, or the entire library site

Minor Disaster Response No immediate need to have a Disaster Response Team Any staff member can make immediate decisions or actions

Significant Disaster Response Build Emergency Response Team

Roles of Team Leader Ensure the staff and public safety Make decisions Update information Contact other staff for help if necessary Source tools and assistance from other departments or organizations Media update

Roles of Team Member Obey directions of the Team Leader Providing clear evacuation instructions Salvaging essential library materials Photograph and records the damage prior to treatment Report updated information to the Team Leader Protect materials from further damage

Disaster Recovery The size and nature of the disaster The degree of damage The priority and nature of affected materials

Disaster Recovery Where to work, where to relocate the collections Get maintenance and repair work done Treatment options Counselling support Pay attention to late evidence Records down the disaster details Contact insurance company

Review the Plan After each disaster, minor or major After each training session Whenever anyone learns something new

THANK YOU! RTO No. 3045 CRICOS No 1505M