1. 1 Unit 6 – Various Required Reporting

2. Unit 6 Various Required Reporting Goals: What is reportable in PEMS Escalation / actionable report vs. Escalation not necessary / recordable How to escalate a report in PEMS How to record a report in PEMS How to complete reports throughout the emergency management life cycle in PEMS

3. What is Reportable in PEMS? Escalate / Actionable Report activates EMT information pushed to you EVENT Escalation Not Necessary / Recordable Report documents event information you can pull

4. What Should Be Reported in PEMS? Actionable Emergency Reporting as defined by PEMS: “A sudden, usually unexpected event that does or could do harm to people, environment, resources or property. Emergencies can range from localized events that affect a single office in a building to human, natural, technological events that damage, or threaten to damage local operations. The emergency could cause the temporary evacuation of personnel or the permanent displacement of personnel and equipment from the site to a new operating location environment.”

5. What Should Be Reported in PEMS? (continued) What constitutes an Emergency or Actionable Reporting in PEMS? Life threatening incident HazMat response to suspicious substance / powder / device Evacuation of facility Man-made or natural disaster, cyber-attack, work stoppage, civil disorder that impacts postal operations Media attention Any mail transportation disaster that involves loss of life or significant loss of mail, or significantly impacts postal operations Any incident that requires additional resources or assistance from higher levels

6. What Should Be Reported in PEMS? (continued) Examples: –BDS Alert, civil disorder, workplace violence, loss of installation, etc. What happens when “Escalation” is checked off –Activates EMT –Notifies District / Area / HQ of event –PUSHES threat specific annexes to EMT members

7. What is Recordable in PEMS? Escalation Not Necessary / Recordable Reporting Events: No significant safety or health hazard to employees or the environment Considered minor Can be addressed by Postal Service employees White powder / suspicious powder incidents Does not require EMT activation

8. What is Recordable in PEMS? (continued) Examples: –Temporary power loss What happens when “Escalation Not Necessary” is checked off –Chronicles an event –Stores data in installation / district / area / HQ database –Managers, Emergency Preparedness PULL data for trend / BMP analysis

9. How to Complete Initial PEMS Report Must be provided in PEMS report: Escalate or Escalation Not Necessary Location –Automatic if EMT on installation level Threat Type –List emergency threat types IEMP Annexes Incident Date / Time (CST) Stage of emergency –Notification / Activation –Response –Recovery –Termination

10. How to Complete Initial Report in PEMS (continued) Escalation –Emergency has worsened Man-made emergencies automatically escalated Contact Info – Verify phone number Personnel Status –2 options (pull-downs) Already Evacuated Still in Occupancy Building Status (pull- downs) –3 options Open Partially Closed Closed

11. How to Complete Initial Report in PEMS (continued) Specific Building Details –Pertinent data that may be useful to EMT i.e., area secure Description of Emergency –Why and how emergency was discovered –Condition of location at time of report –Number of personnel affected Actions Taken to Manage Emergency What was done to manage emergency –i.e., mail isolation

12. How to Complete Initial Report in PEMS (continued) Not a new concept USPS situation reporting – institutional –PS Form 1769 –PS Form 1770 –OpStat Future PEMS functionality

13. How to Update a PEMS Report Emergency Report Screen Pick pull-down Emergency Stage –Notification / Activation –Response –Recovery –Termination Threaded discussion on emergency reporting CST is default – need to manually enter time in description screen (local time zone)

14. PEMS Termination Report Upon emergency recovery completion, a termination report should be completed to close out emergency Select pull-down Termination Complete lessons learned / after action synopsis in emergency description Date / time / POC

15. How to Complete PEMS Report One central theme: Who What When Where Why How

16. How to Complete PEMS Report JUST THE FACTS

17. Unit 6 Various Required Reporting Review Summary – In this section we’ve covered: What is reportable in PEMS Escalation / actionable report vs. Escalation not necessary / recordable How to escalate a report in PEMS How to record a report in PEMS How to complete reports throughout the emergency management life cycle in PEMS