DENVER FIRE DEPARTMENT WILDLAND FIREFIGHTING PROGRAM ADMINISTRATIVE AND FINANCIAL REIMBURSEMENT GUIDELINES Photos courtesy of: Ken Inglee & Chooch Burkhalter

WILDLAND PROGRAM ELIGIBILITY REQUIREMENTS Review the DFD Standard Operating Guidelines for Wildland Operating Procedures (Topic #2117.01) Complete City and County of Denver Online Defensive Driving Course (required once every three years) Submit the following documents: City Business Vehicle Request & Status Change Form Personnel Data Form ACH Direct Deposit Form Fitness (Pack) Tests Due May 1, 2016

DEFENSIVE DRIVING COURSE Online at City U Website CCD Defensive Driving Awareness Training (1 Hour) Defensive Driving Fundamentals (1 Hour)

S-290 Intermediate Wildland Fire Behavior May 17th – 20th 9:00 AM – 4:00 PM Recommended for all members going out on fireline assignments Space limited to 40 Members Please contact Lorene Garcia at 720-865-3955 for signup Pick up pre-course/course work from Lorene Garcia before May 17th Photo courtesy of: Chooch Burkhalter

REIMBURSABLE EXPENDITURES Per Diem (Meal) Allowance Privately Owned Vehicle (POV) Mileage Airport Parking/Shuttle/Taxi Lodging Car Rental Baggage Fees Fuel NO REPLACEMENT OR REIMBURSEMENT FOR PERsONAL PROPERTY! Photos courtesy of: Chooch Burkhalter This is what we will cover~!! High Park Fire

PER DIEM Travel days are paid at $38.25 per day and all other days are paid at $51.00 per day. You can claim meal allowance while in travel status and when meals are NOT offered at incident site. No receipts necessary unless you are claiming more than the daily per diem rate. $8.25 Breakfast $11.00 $9.00 Lunch $12.00 $17.25 Dinner $23.00 $3.75 Incidentals $5.00 $38.25 $51.00 Photo courtesy of: Chooch Burkhalter

MILEAGE 2016 GSA Mileage Rate is $0.54 per mile You MUST record beginning and ending odometer readings when claiming mileage allowance. Do not utilize your POV for transport while at an incident. You may claim mileage roundtrip when traveling to/from airport. Wildland Mileage Summary form MUST be signed by incident supervisor prior to leaving incident site (does not apply if traveling by air).

Lodging Lodging accommodations MUST have your name on the receipt. If you bunk with someone the receipt must have your name to be eligible for reimbursement. Government rate rooms Upgrades to accommodations are NOT reimbursable. Photo courtesy of: Chooch Burkhalter We ask that you inquire into Government rate rooms in an effort to reduce costs to the incidents. Photo courtesy of: Ken Inglee

CAR RENTAL/FUEL/BAGGAGE All Car Rentals must be authorized on the resource order for reimbursement. Request for the incident to assign you one. Car Rental MUST have your name on the receipt. Fuel is only reimbursed with car rental receipts. Baggage Fees 2 Checked bags 1 Carry on bag/1 checked bag NO OVERSIZED BAGS Photo courtesy of: Brian Jenkinson

RECEIPTS Original receipts are required for reimbursement of lodging, fuel, baggage fees, and rental car expenses. Name shown on receipt(s) MUST match the name of the individual requesting reimbursement. No receipt required for reimbursement of meal expense (unless you exceed the daily per diem allowance of $51/day). When parking at the airport, please utilize economy or long-term parking lots (maximum reimbursement is $15/day) Once again~!!!

EMPLOYEE RESPONSIBILITIES Ensure ALL trades are removed in Telestaff prior to deployment. Employee is entitled to a work/rest day following 14 day deployment (exclusive of travel days). Travel to/from incident is discouraged between the hours of 2200 and 0600 the following day. Incident travel reimbursement request and personnel documents MUST be submitted to Wildland Processor within 72 HOURS of return from assignment.

WILDLAND DOCUMENTS (forms can be found on DFD Web>Downloadable Forms>Wildland) YOU MUST USE GOOGLE CHROME DFD Wildland Deployment Checklist Original Resource Order(s) Emergency Firefighter Time Report (OF-288) Mileage Summary for Personal Vehicle Usage Form Travel Authorization & Expense Forms Original Receipts Incident Personnel Performance Rating (Evaluation) Form Make sure to talk about Apple Computers!!!

Reconciliation Form

Timesheets

Travel

Rental Car Receipts This is not a receipt

IQS Form

Overpayments Goal is to have ZERO overpayments Under $500 Over $500 Members will be notified via email & phone Repayment will be taken from one paycheck Over $500 Overpayment will be referred to Finance Manager to determine a payment plan. Members will be notified via email & phone with detailed payment plan. Finance Manager is Chanee Cummings End of year – this may be different as we try to keep money in the same year for tax purposes.

DFD WILDLAND COORDINATORS FINANCE DIVISION Dana Tate dana.tate@denvergov.org Office: (720) 913-3523 Fax: (720) 913-3599 Natalie Greene natalie.greene@denvergov.org Office: (720) 913-3454 OPERATIONS DIVISION Asst. Chief Troy Morelli phillip.morelli@denvergov.org Cell: (303) 944-4092 Office: (720) 913-3593 Capt. Jeff Linville Jeff.linville@denvergov.org Cell: (303) 944-4090 Office: (720) 913-3495 WILDLAND PROCESSOR wildland@denvergov.org Cell: (303) 944-4138 Fax: (720) 913-3599