Athena SWAN Getting Started and the Departmental Application Process 28 November 2018 Athena SWAN Getting Started and the Departmental Application Process

What is Athena SWAN? Equality Challenge Unit (now called Advance HE) 28 November 2018 What is Athena SWAN? Equality Challenge Unit (now called Advance HE) 2005 – Women in SET, 2015 – EVERYONE! Application form – data driven Accreditation: Bronze, Silver or Gold Awards Deadlines: April and November Assessment Panel Process This Photo by Unknown Author is licensed under CC BY-SA

Why Athena SWAN? University Award University Strategy NIHR Funding 28 November 2018 Why Athena SWAN? University Award University Strategy NIHR Funding Useful vehicle Because we should! This Photo by Unknown Author is licensed under CC BY-SA

Positive Discrimination 28 November 2018 What Athena SWAN isn’t? Positive Discrimination Easy! A quick fix A solid process

28 November 2018 “Bronze department awards recognise that in addition to institution-wide policies, the department is working to promote gender equality and to identify and address challenges particular to the department and discipline.” “In addition to the future planning required for Bronze department recognition, Silver department awards recognise that the department has taken action in response to previously identified challenges and can demonstrate the impact of these actions.” “A Gold department award recognises significant and sustained progression and achievement by the department in promoting gender equality and to address challenges particular to the discipline. A well-established record of activity and achievement in working towards gender equality should be complemented by data demonstrating continued impact. Gold departments should be beacons of achievement in gender equality and should champion and promote good practice to the wider community.” .

The SWAN Process Form the SAT Collect and analyse data 28 November 2018 The SWAN Process Form the SAT Collect and analyse data Timeline of activity before deadline Write the application SMART Action Plan Submit application

Role of the SAT SAT Plan Beyond SAT Responsible for SWAN process Collation and analysis of data Progress the application and undertake consultation Establish action plan and measure any current impact Role of the SAT The Self Assessment Team (SAT) Timeline with milestones Who does what Staff consultation – how and when Agendas and minutes Termly meetings – increase Main SAT with a sub group approach SAT Plan Beyond SAT School E&D Committee or sub group? Monitor and implement – don’t achieve and forget Communicate achievements and successes

The team should comprise a mixture of grades and roles representing different stages of the career ladder (particularly at the early and mid-career stages). The SAT should be inclusive but maintain a manageable group size. SAT: Who? The self-assessment team should be representative of the staff in the department, and should usually include student representation. Professional services and Technical staff representation is key for new SWAN process. The SAT should have good gender balance. BME representation is also very important.

Application Form Letter of endorsement from Head of Department 28 November 2018 Application Form Letter of endorsement from Head of Department Description of the Department The Self-Assessment Process A Picture of the Department 4.1 Student Data 4.2 Academic and Research Data Supporting and Advancing Women’s Careers 5.1 Key Career Transition Points: Academic Staff 5.2 (SILVER) Key Career Transition Points: Professional Services Staff 5.3 Career Development: Academic Staff 5.4 (SILVER) Career Development: Professional Services Staff 5.5 Flexible Working and Managing Career Breaks 5.6 Organisation and Culture 6. (SILVER) Case Studies 7. Further Information 8. Action Plan

Anyone can be a panellist 28 November 2018 Anyone can be a panellist Academics, HR, EDI, specialists Anonymous which application Panel role 5 panellists looking at up to 6 applications (similar discipline or same Institution) Panel Chair assigned to facilitate Round table discussion and agreement ECU Role ECU/Advance HE moderate, ensuring fairness and keep to criteria Arrange location (London) Type up and disseminate feedback The Assessment Panel

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28 November 2018 The success rate includes all awards that were conferred, whether they were at the level applied or at a lower level (for example, applied at Silver but were conferred a Bronze award). 

28 November 2018 For the November 2017 round, there were 114 submissions for Bronze awards, with 66 being successful at that level (57.9% success rate)

28 November 2018 For the November 2017 round, there were 47 submissions for Silver awards, with 20 being successful at that level and 17 being successful at a lower level and receiving a Bronze award (78.7% success rate).  The unsuccessful number includes submissions where the institution, department or research institute met the Bronze criteria, but were offered a year’s grace of their current Silver award.)

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Final Advice Be a panellist Plan your resources Get people on board 28 November 2018 Final Advice Be a panellist Plan your resources Get people on board Current action Analyse the data Tell the story…

Resources and Useful Information 28 November 2018 Resources and Useful Information ECU Website: https://www.ecu.ac.uk/ Athena SWAN Charter awards handbook, May 2015 Athena SWAN Good Practice Initiatives Web page: https://www.ecu.ac.uk/equality-charters/athena-swan/athena-swan-good-practice-in-heis/ Join University of Bristol Athena SWAN Network on Yammer