ACADEMY OF ELECTRICAL AND COMPUTER ENGINEERING ANNUAL BUSINESS MEETING April 20, 2017

Business meeting Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers 20/20 Endowed Scholarships S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Annual Giving and Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

Business meeting Treasurer’s Report Approve minutes Membership Committee Report Nominations Committee Report Election of New Board Members and Officers 20/20 Endowed Scholarships S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Annual Giving and Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

Treasurer's report Income and Expenditures For the period March 1, 2016 through February 28, 2017 Balance Available as of March 1, 2016 $ 41,724.37 INCOME Gifts - FY 2016 (member and matching) $ 15,444.00 Meeting Receipts $ 1,770.00 Total Available Funds $ 58,938.37 EXPENDITURES Annual meeting expenses $ 2,749.02 Academy operations (postage/phone/supplies, etc.) $ 96.68 Lab Endowment Funding $ 23,750.00 Undergraduate Aid (Scholarships) $ 10,000.00 Total Expenditures $ 36,595.70 Available Funds as of February 28, 2017 $ 22,342.67 4/20/2017 AECE Annual Meeting

Selected financial Numbers ACADEMY LAST FIVE YEAR HISTORY Year 12-13 13-14 14-15 15-16 16-17 Gifts + Match $19,300 $12,845 $12,836 $11,826 $15,444 Special Projects n/a $40,000 $13,100 $ 6,850 n/a Meeting expense-receipts ($2,001) ($2,753) ($1,180) ($ 459) ($ 979) ACADEMY ENDOWED ACCOUNTS 2005 Scholarship Account Gifts $45,000 Matched $45,000 Total $90,000 2014 Scholarship Account Gifts $40,000 Matched $40,000 Total $80,000 Total Initial Investment $170,000 Current Value $217,418 Lab Endowment Gifts $25,000 Current Value $ 25,317 4/20/2017 AECE Annual Meeting

Business meeting Membership Committee Report Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers 20/20 Endowed Scholarships S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Annual Giving and Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

Membership committee report Tina Gaines Greg O’Neill Marcus Huggans Mark Hoffman Kevin McEnery Michael McEnery Dean Ford 4/20/2017 AECE Annual Meeting

Business meeting Nominations Committee Report Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers 20/20 Endowed Scholarships S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Annual Giving and Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

Nominations committee report For BoD – John Skain (3 year term) For BoD – Neal Schaeffer (3 year term) For Secretary/Treasurer – Len Laskowski (3 year term) 4/20/2017 AECE Annual Meeting

Business meeting Election of New Board Members and Officers Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers 20/20 Endowed Scholarships S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Annual Giving and Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

2017-2018 OFFICERS (2-year terms) President Dave McNabb (term to expire 2019) Vice-President Michael Emanual (term to expire 2019) Secretary/Treasurer Len Laskowski (term to expire 2019)    IMMEDIATE PAST PRESIDENT (2-year term)  George Schindler (term to expire 2019)    BOARD OF DIRECTORS (3-year terms) Steve Watkins (term to expire 2018) Kevin Schneider (term to expire 2018) Mark Nealon (term to expire 2019) Mike Mathew (term to expire 2019) John Skain (term to expire 2020) Neal Schaeffer (term to expire 2020) NOMINATION COMMITTEE (3 members, including Chair)  Eric Aschinger, Chair Lloyd Brunkhorst Thomas Sweeney MEMBERSHIP COMMITTEE (5 members, including Chair) John Skain, Chair Duane Highley Keith Stanek Paul Stigall Ronald Willoughby 4/20/2017 AECE Annual Meeting

Business meeting 20/20 Endowed Scholarships Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers 20/20 Endowed Scholarships S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Annual Giving and Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

20/20 Endowed Scholarships SFA was awarding scholarships without AECE input This was done 2 years in a row, not acceptable to AECE With the help of the Development Office we have modified the endowments to prevent this from happening again. The revised endowment documents were signed and are now in effect. 4/20/2017 AECE Annual Meeting

Business meeting S&T Chancellor’s Academy Presidents Forum Report Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers 20/20 Endowed Scholarships S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Annual Giving Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

Academy President’s Forum The Academy President’s Forum allows us to share ideas, information and issues among the Academies and with the Chancellor Chemical Engineer Academy is pairing new members with current members to get them up to speed on the Academy and to get them involved. One idea discussed was to get new members involved on committees Metallurgy/Mines Academy met with student groups and discussed the Student Groups top 3 priorities and how the Academy might help 4/20/2017 AECE Annual Meeting

Academy President’s Forum Miner Athletics Academy’s Life Skills Seminar continues to be successful. University looking a university based “Mentor a Miner” program. A concern was expressed that as we push towards more research, we don’t sacrifice teaching 4/20/2017 AECE Annual Meeting

Business meeting AECE Strategic Plan Update Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers 20/20 Endowed Scholarships S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Annual Giving and Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

AECE Strategy The AECE Strategy is to provide focus on what we will do to help the Department and University The AECE Strategy was approved at our April 2016 Annual Meeting. The strategy includes our core activities To be successful, we will continue to need members to get involved to help implement the Strategy. The following slides provide Updates for Three Themes since the Strategy was approved. 4/20/2017 AECE Annual Meeting

AECE Theme B Update Provide support to the Students of the ECE Department Provide endowed and general fund scholarships We continue to provide scholarships We provided 6 scholarships from the endowments and 5 from the Operating Account. Partner with student organizations to provide mentoring We provided Funding to the IEEE Student Branch for their Finals Week Snacks We provided a panel for the IEEE Student Branch April 19th meeting. 4/20/2017 AECE Annual Meeting

AECE Theme C Update Provide support to the ECE Department Provide for a lab endowment and grow the endowment Completed Funding for the Lab Endowment 4/20/2017 AECE Annual Meeting

AECE Theme D Update Provide Guidance to Department Chair, Faculty and Students Provide annual feedback to the ECE department (also meets ABET requirement) Provided Feedback at the Annual and Board of Directors meetings. 4/20/2017 AECE Annual Meeting

AECE Theme E Update Promote the ECE Department and University Provide funding for student teams to travel to external competitions or seminars Developed the AECE Student Travel Program Awarded travel funding to 8 entities (individuals or teams) 4/20/2017 AECE Annual Meeting

Strategy Implementaton Continue to Budget for Travel Funding and for IEEE Finals week effort Need volunteers list for “Mentoring to Student Design Teams” (Theme B, Lever C) Need volunteers list for “Provide industry input in support of faculty proposals” (Theme D, Lever C) Continue to work with IEEE Student Branch on mentoring. Add EKN if possible 4/20/2017 AECE Annual Meeting

Business meeting Giving & Meeting Expenses Discussion Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers Committee Chair Assignments (AECE Leadership List) S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Giving & Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

GIVING AND MEETING EXPENSES Last year’s giving was $15,444. For 2016 meeting receipts exceeded food expenses by $100. Total out of pocket cost of the meeting was $980. Up from last year but still much better than when we started. 94% of Academy Members contribute to S&T. 32% of our members are in OGS. 4/20/2017 AECE Annual Meeting

Business meeting Lab Endowment Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers Committee Chair Assignments (AECE Leadership List) S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Giving & Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

LAB ENDOWMENT The endowment was fully funded in 2016. At the end of March, the Endowment has generated $347. 4/20/2017 AECE Annual Meeting

Business meeting Proposed Budget Discussion Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers Committee Chair Assignments (AECE Leadership List) S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Giving & Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

Proposed Budget 2017-2018 Balance Forward as of March 1, 2017 $ 22,343 Unpaid Commitments Previous Year $ (5,000) Balance Available as of 3/1/2017 $ 16,843 INCOME Gifts (member and matching) & meeting receipts $ 15,000 Total Available Funds $ 33,543 EXPENDITURES Annual meeting & Academy expenses $ 3,600 Undergraduate Aid (from Operating Account) $12,000 Lab Endowment – Addition to Principle $ 5,000 Travel Funding Program $ 5,000 Student Grants (IEEE Student Branch, etc.) $ 2,500 Total Anticipated Expenditures $ 28,350 Estimated Balance February 28, 2018 $ 5,193 4/20/2017 AECE Annual Meeting

Business meeting Future Meeting Dates - Adjourn Approve minutes Treasurer’s Report Membership Committee Report Nominations Committee Report Election of New Board Members and Officers Committee Chair Assignments (AECE Leadership List) S&T Chancellor’s Academy Presidents Forum Report AECE Strategic Plan Update Giving & Meeting Expenses Discussion Lab Endowment Proposed Budget Discussion Future Meeting Dates - Adjourn 4/20/2017 AECE Annual Meeting

FUTURE MEETING DATES Missouri S&T Homecoming – Oct 27 & 28 Fall BoD Meeting @ Rolla – Oct 28 AECE 2018 Annual Meeting – April 19 4/20/2017 AECE Annual Meeting

adjourn Motion to adjourn Tonight’s schedule 5:00 pm; new inductee photos 5:15 pm; Cash bar & Reception 6:00 pm; Banquet 6:45 pm; Scholarship Recipient Presentations 7:45 pm; Induction Ceremony 4/20/2017 AECE Annual Meeting