1. SPECIAL COMMITTEE RECOMMENDATIONS STATUS CTS Fall Planning Meeting San Marcos September 6, 2013 Don Drumtra
Good morning

2. Recommendation Status
a. Establish a section on the website that contains links to IEEE reference material as well as CTS specific procedures in existence and yet to be written.
STATUS: Clif and Kenny volunteered. A reference document section was added to the CTS Website. It has sub-sections for Financial Policy and Governance with links to important CTS policies and procedures. More will be added as needed and developed.
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.

3. Recommendation Status
b. Include a top-level document with the goal of listing all rules policies and/or procedures with references to relevant MGA manual and other IEEE documents as needed.
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.
STATUS: Don has volunteered. The current Website includes links to CTS standing rules, the MGA Ops Manual, and some related documents. There is room to additional documents that others think are important.

4. Recommendation Status
Provide annual officer training including:
An overview of available CTS procedures
An overview of existing MGA procedures
An overview of Robert’s Rules regarding:
Motions
Key provisions for discussion, clarifications, postponement and voting
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.

5. Recommendation Status
Provide annual officer training
STATUS: The new Section Committee position of “Training Coordinator” has been created. Ina Angels volunteered. Leslie Martinich hosted the first annual officer training in April of Attendance was low and scheduled time was insufficient to cover all important material. Both content and participation is needed for training to be successful . Ina welcomes your thoughts and ideas to improve both.
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.

6. Recommendation Status
Establish a Policies and Procedures Committee to:
Evaluate need for revision of procedures
Define requirement for new procedures
Initiate initial writing/update of procedures
Provide regular reporting to the ExComm
Members: CTS and chapter leaders and others
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.

7. Recommendation Status
Establish a Policies and Procedures Committee:
STATUS: The ExComm has formally established this committee, approved its charter and specified the type of members and reporting needed. John Purvis is its chairman and he will appoint members to the committee.
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.

8. Recommendation Status
Establish/update CTS financial policy and documented budget procedures to be approved by the ExComm and subsequently published on the section Webpage
STATUS: Don volunteered for this. Policy and procedures for expense reporting are posted on the Website and updated as needed. Budget procedures are included in the annual call for financial plan input.
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.

9. Recommendation Status
a. Financial policy should include:
Provisions for chapter recognition in the budgeting process for previous year’s involvement in successful events
Delineation of the difference between normal chapter operations and specific events
How cash boxes are managed by chapter treasurers and reporting requirements
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.
STATUS: 1) The previous years balance is included in the proposed 2015 call for financial plan input.
Covered in Workshop Guidelines.
Under development

10. Recommendation Status
b. Budget procedures should include:
A schedule of activities for budget submission:
Initial budget submission
Initial draft from inputs
Discussions with chapters on any changes
Final draft distribution for chapter review
Consideration of:
Including a comment period
One or more semi-formal teleconferences to include chapter input.
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.
STATUS: 1), 2). A schedule will be provided each year as part of the budgeting process.

11. Recommendation Status
b. Budget procedures should include:
How to submit budget requests for funding section and chapter events and workshops
Describe the memorandum of understanding requirements for hosting co-sponsored events and workshops and develop templates
STATUS: 3) Procedures are included in the workshop guidance available on the Website.
4) MOUs are only required for conference level events. Per IEEE policy only the Section Chair is authorized to sign contracts and commit funds. Guidance is available in the IEEE Conference handbook.
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.

12. Recommendation Status
b. Budget procedures should include:
Recommended surplus from section and chapter events.
The procedures for budgeting, reporting, and disposing of any surplus from section and chapter events
STATUS: 5) Recommended surplus for Workshops and Conferences is 20 percent and is included in IEEE policy. There are no recommend surpluses for chapter events in the policy.
6) Procedures can be developed as part of a revision to the Workshop Guidelines and Procedures.
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.

13. Recommendation Status
Establish a Policy for the circulation of ALL procedures, updates, budgets, and associated motions prior to the CTS bi-annual meeting date. The policy should include a reasonable time such as one or two weeks for document circulation prior to the meeting date
FINANCIAL PLANNING IS THE PROCESS THAT ESTIMATES THE REVENUES WE EXPECT TO RECEIVE AND THE EXPENSES WE EXPECT TO INCUR AND APPROVES LIMITS ON OUR EXPENSES. THESE DECISIONS ARE DOCUMENTED IN THE CTS FINANCIAL PLAN. WE DO THIS ONCE A YEAR.
IN CONTRAST. RECEIPTS ARE RECORDED AND PAYMENTS MADE THROUGH THE EXECUTION PROCESS THROUGHOUT THE YEAR. EXECUTION IS DOCUMENTED IN THE CTS QUICKBOOKS ACCOUNTING SYSTEM IN REAL TIME WITH THE EXCEPTION OF THREE CHAPTERS. THESE CHAPTERS MAINTAIN THEIR OWN RECORDS OF THEIR REVENUE AND EXPENSES AND ARE REQUIRED TO PROVIDE QUARTERLY DOCUMENTATION TO CTS TO BE RECORDED IN QUICKBOOKS. WITH OUR COLLECTIVE APPROVAL, THE FINANCIAL PLAN LIMITS PAYMENTS FOR ALL CHAPTERS TO THE NET BUDGETS IN THE FINANCIAL PLAN PLUS THEIR OUTSIDE RECEIPTS.
LAST YEAR I PROVIDED TUTORIALS ON THE FINANCIAL PLANNING AND EXECUTION PROCESSES. THIS YEAR, SINCE WE ARE LIMITED ON TIME, I WILL DEFER THESE TUTORIALS TO THE AUSTIN AND SAN ANTONIO VICE CHAIRMEN MEETINGS.
THIS WILL LEAVE US TIME TO CONCENTRATE ON THE FINANCIAL DATA, 2013 GOALS, THE FINANCIAL PLAN, AND ITS APPROVAL.
SO LET’S START BY LOOKING AT THE FINANCIAL RESULTS FROM LAST YEAR.
STATUS: Proposed addition to the standing rule on Management

14. Questions?