Admin Working Group Report to Closing Plenary Document No: GSC17-CL-05r1 Source: ADMIN WG Chair and Vice Chair Contact: Jim MacFie, jimacfie@microsoft.com GSC Session: Closing Plenary Agenda Item: 2.2 Admin Working Group Report to Closing Plenary Jim MacFie, Chair Steve Barclay, Vice Chair

Agenda and Participants Modifications were made to the agenda (reflected in GSC17-ADMIN-01r2) based upon HoD and GSC Plenary discussions. 24 participants Representation by all Members; IEEE SA and JTC 1

Objectives GSC Reform Initiate discussions to provide guidance to the GSC HoDs to allow them to come to consensus on how to move forward with a GSC restructure.

GSC Reform Re-examine the entire GSC organization, including structure, scope/mandate and working methods. Examine what is not currently working. Begin from scratch.

GSC Reform Summary of scope/mandate discussions: Collaboration and cooperation Focus on strategic issues Focus on technical issues Sharing of information on experiences Bring together leadership/management on a regular basis to network Discussion topics should focus on more strategic matters and not static HISs.

GSC Reform Consider umbrella model to allow technical topics to be discussed outside of GSC Plenary meetings. A more strategic set of meetings could support a shortened duration and size of meetings, and therefore more frequent (e.g. annual) meetings.

GSC Reform Delegation size should be revisited following a resolution on restructure. Hospitality levels should be retained since high-level individuals are in attendance. Membership model should be maintained. Observers should continue to be invited since expertise exists outside of GSC members. Need for written criteria to “qualify” for membership is for further discussion.

Ad Hoc on Restructuring ADMIN WG proposes the creation of a GSC HoD Ad Hoc on Restructuring, comprised of the HoDs and HoD appointed representatives. Proposed Chair: Jim MacFie, ISACC Terms of Reference (ToR): Continue discussions begun at GSC-17 on the scope/mandate and working methods of GSC; Take into account the concepts on strengthening collaboration (as contained in GSC17-PLEN-40); and Make a recommendation on restructure to the GSC HoDs by January 1, 2014.

Electronic Working Methods Discussion The GSC-17 Plenary deferred discussion on how to address electronic working methods (as contained in GSC17-PLEN-37r1) to the ADMIN WG. ADMIN WG agreed that its leadership will continue discussions of this topic offline.

Proposed Strengthening Collaboration Resolution The GSC-17 Plenary deferred discussion of GSC17-PLEN-40 to the ADMIN WG. The ADMIN WG recommends that the concepts in the proposed Resolution/Task Force be addressed by the proposed Ad Hoc on Restructuring. The ADMIN WG recommends that GSC17-PLEN-40 be tabled.

Review of Governing Documents GSC17-ADMIN-02, -03, -04, and -05 were overtaken by the discussion and proposal to create the GSC Ad Hoc on Restructuring. As a result, ISACC withdrew the aforementioned contributions.

ADMIN WG at GSC-18 The ADMIN WG recommends meeting during the GSC-18 meetings, subject to possible changes that may be recommended by the Ad Hoc on Restructuring.

Proposed Resolution No ADMIN WG Resolution