1. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All Admin Working Group Report to Closing Plenary Jim MacFie, Chair Steve Barclay, Vice Chair Document No: GSC16-CL-05 Source: ADMIN WG Chair & Vice Chair Contact: Jim MacFie, jimacfie@microsoft.comjimacfie@microsoft.com GSC Session: Closing Plenary Agenda Item: 2.2

2. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 2 Participants 13 participants –Representation by ITU, ISACC, TTA, TTC, ETSI, ARIB, ATIS, TIA

3. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 3 Objectives Discuss –Proposed edits to the GSC Governing Principles (proposed version 1.7.1) contained in GSC16-ADMIN-02 –Proposed edits to the GSC Guidance for Meeting Hosts (proposed version 1.2.1) contained in GSC16-ADMIN-03 –List of GSC, GTSC, and GRSC High Interest Subjects (HISs) contained in GSC16-ADMIN- 02a1

4. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 4 Governing Principles (1/2) Endorsed incorporation of text (contained in GSC16-ADMIN- 02) into draft version 1.7.1 to various sections to consistently refer to “GSC Members”, update the current state of GSC (participation, Task Forces, etc.), include a historical summary of past GSC meetings, and modify the document title to Governing Principles and Operating Procedures. Endorsed proposed modification of text addressing approval of the Communiqué (section 8.0). Most updated version of the GSC Governing Principles (currently GSC16-ADMIN-02r1) will be issued as version 1.8 following GSC HoD approval.

5. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 5 Governing Principles (2/2) Discussion Points: –Proposal to modify the threshold for adoption of a new HIS (7.1.1.1) from three to four Members. –Proposal to increase the meeting hosting frequency (10.0) from “12 to 15” to “15 +/- 3” months. –Proposal to clarify the nature of GSC Task Forces (6.4), and that such groups should be “lightweight” and for the sharing and coordination of information between GSCs, and must report back to the GSC. Contributions on these three topics are invited.

6. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 6 Guidance for Meeting Hosts (1/2) Endorsed version 1.2.1 (contained in GSC16-ADMIN- 03), which provided clarifications on the current state of GSC (e.g., duration of Opening Plenary) and updates to templates/sample documentation Endorsed proposed modification of text addressing when the GSC Chair will organize the Communiqué drafting group. Endorsed the inclusion of an HIS Summary template. Endorsed modification to Resolution template. Most updated version (currently GSC16-ADMIN-03r1) of the GSC Guidance for Meeting Hosts will be issued as version 1.3 following GSC HoD approval.

7. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 7 Guidance for Meeting Hosts (2/2) Discussion Points: −Proposal to begin drafting the Communiqué on the first day of the GSC meeting week. To ensure the Communiqué is approved on the closing day. −Proposal to add clarifying text within the document to introduce the templates and sample documents (Annex A). Contributions on these two topics are invited.

8. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 8 Maintenance of HIS List Admin WG leadership will review the list of HISs (contained in GSC16-ADMIN-02a1) for any potential updates following the GSC-16 meetings. Following the GSC-16 meetings, most updated version will be posted to the GSC document repository.

9. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 9 Admin WG at GSC-17 Recommends meeting during the GSC-17 meetings.

10. Halifax, 31 Oct – 3 Nov 2011ICT Accessibility For All GSC16-CL-05 10 Proposed Resolution No Admin WG Resolution