Principles of Verification and Performance * SIMPLICITY * ACCOUNTABILITY * * FINANCIAL & MANAGEMENT CONTROL *

Principles of verification Guiding principles Major equipment and self-sustainment capabilities are defined in terms of operational capability for each category/sub-category; UN is responsible to ensure that major equipment and self-sustainment meets the requirements of the mission in accordance with the terms in the MOU; UN verifies status, condition and quantity of equipment and services; Control is implemented in cooperation between UN and TCC; UN has a responsibility to assign an official (Chief COE also POC) to the inspection team for a sufficient period of time to ensure continuity in the control activities; Reasonability view: – Meet military function at no additional cost to UN or TCC – Medical equipment must be in accordance with equipment lists Inspection results serve as basis for consultations in mission to ensure capabilities are met, alternatively partner may seek to renegotiate MOU; Inspection reports serve as basis for reimbursement.

UN Responsibilities It is a UN responsibility to ensure operational readiness of equipment and services are verified: – Operational Readiness Inspection at least every six months and anytime mission believes standards are not met; – ME: Count and inspect, operational, classification, agreed number, UN color, used properly, safe, maintenance capability, spare parts and consumables (wet lease); – SS: Sufficient and satisfactory. Standard operational reporting by contingent: Monthly ME serviceability; Operational Ammunition Expenditure Certificate; Self-sufficiency items upon deployment (list, volume, prices in US$). Periodic Verification Inspections / Spot checks. Verification and Control Procedures

Inspection Conduct Inspections conducted by COE Inspectors and various experts (civilian/military/police personnel): – Integrated COE Unit under CISS – day to day business; – Ad hoc COE Experts: OPS FHQ/UNPOL HQ, Medical Doctor, Transportation Officer, Communications Officer, Engineering Officer; – Occassional: Environmental Officer, PCIU, LogsOps, Rations, Fuel. COE Unit works closely with JLOC, ISS Support Sections, and CISS, and is a valuable partner for the contingent on all aspects of COE/MOU; Inspections: Arrival, Operational Readiness Inspections, Periodic/Monthly Spot Checks, Departure.

Contingent Arrival in Mission Area Upon arrival in Mission Area, Contingent Logistics Officer should immediately contact Chief COE for: – General COE Briefing – Introduction to Self-reporting scheme, – Coordination of first inspection. – A complete list of major equipment (serial numbers, quantity, make and model, UN painted (yes/no), national registration number, operational status (yes/no), location, odometer/hour meter reading). – A list of personal weapons. – List of rations, POL, food, and water with prices in US $ and date of expiration initially brought for self-sufficiency purposes. – Present ammunition and explosive holdings indicating type/calibre and number of rounds/volume. Arrival Inspection Inspect Major Equipment to ensure correspondance with MOU; Contingent demonstrate and explain agreed self-sustainment capability for assessment of operational capability (inspection within six months); UN demonstrate its self-sustainment services. Verification and Control Procedures

Reporting Signed verification reports to UNHQ for reimbursement on a quarterly basis, normally Jan – Mar, Apr – Jun, Jul – Sep, and Oct – Dec. Minimum one inspection per quarter and three serviceability reports. Mission Quarterly Impact Statement COE/MOU Management Review Board to review inspection results and recommend action. Repatriation inspections

Verification and Standards Major Equipment Must arrive in mission in serviceable condition; Must have all associated minor equipment and ancillaries; Contingent maintains equipment and provides spare parts, consumables (except POL) and replacements; Contingents have the option to bring 10% above agreed MOU quantities to meet serviceability standards. Examples: Vehicles and MHE Armament Engineering Equipment Medical Equipment Generators (>20 KVA) Water Treatment Plants

Shortfalls – Major Equipment Unserviceable due to old equipment and insufficient maintenance (lack of minor equipment, spare parts and consumables, and limited workshop capability); Unserviceable odometers and hour-meters; Safety issues such as lack of first aid kit, fire extinguishers, serviceable lights and hand breaks. Worn out tires; Insufficient number of trained operators (engineering equipment and water treatment plants in particular); Equipment sensitive to environmental conditions (Medical and other); Deployment/re-deployment of equipment without UNHQ approval and MOU amendment and with no mission coordination; Proper packing of COE during deployment; Verification and Standards

Shortfalls – Major Equipment (cont.) Sufficient ME generators to also operate UN provided accommodation (air conditioning and electrical cooking equipment); Lack of special oils and lubricants such as brakes and hydraulic fluids, battery acid, distilled water, and oils for various special equipments, in particular during initial phases; Insufficient MHE capability a challenge to re-supply of spare parts and consumables; Long supply lines; Keep relevant files in the unit for continuity (VRs, Check lists, work shop files, documents); Crew served weapons – definition; Major equipment in support of self-sustainment. Verification and Standards

Self-sustainment UN to identify and request self-sustainment categories it can not provide; UN has a responsibility to ensure that any self-sustainment services provided by a TCC: Meet minimum operational capabilities; Are compatible with other TCCs where interface is required; and that Cost to the UN is similar to what it would have cost the UN to arrange centrally for provision of services. No UN support in TCC categories except POL; Only reimbursement for satisfactory services; ME in support of self-sustainment will be reimbursed under self-sustainment (except when force level asset).

Shortfalls – Self-sustainment Lack of consumables, in particular batteries for all purposes incl. communications equipment; Insufficient number of medical staff, especially for small units such as FPUs, enabling units, and independent companies (able to split into two medical teams); Inadequately ventilated kitchen facilities and lack of hot water for dishwashing and general cleaning; Insufficient reefers for cold and frozen storage (a contractor may provide, however on cost-recovery terms) Inadequate general maintenance (minor repairs in electrical, plumbing) based on local, technical standards due to inadequate capability to purchase spare parts and supplies in mission area. Verification and Standards

Shortfalls – Self-sustainment (cont.) Binoculars, NVD/NVG and GPS and laser range finders sufficient for operational requirements. Personnel must be able to operate; Cramped/insufficient accommodation; Sub-standard hygiene in kitchens and ablutions due to lack of maintenance and tiles, and measures against insects and rodents; Insufficient portable (long-range) communications equipment for deployment by air; Sufficient small generators (<20 KVA) - one per platoon and one for essential unit locations for medical center, OPSCEN, COMCEN, and small refrigerators; Significant lead time if UN to take responsibility. Verification and Standards

Other observations No ammunition for weapons; Insufficient number of equipment for riot control equipment and police equipment (batons, helmets with facial protection, leg and arm protection, gas masks and filters, reflector jackets, etc.); Unsuitable body armor/inadequate level of protection (L-4 / Basic Fragmentation Vests); Spillage of oil and lubricants (including cooking oil), and inadequate storage of hazardous waste. Compliance with mission and DPKO draft environmental policies important. Appoint an Environmental Officer and seek advice with the Missions Environmental Officer. Unit fuel points needs to be properly secured against contamination; Safe storage of ammunition may be difficult due to crowded conditions and proximity to neighbors. Roofing and cooling. Seek advice with PKO Ammunitions Technical Officer; Insufficient fire detection and fighting capability. Take steps for detection, plans, and drills; Training by mission experienced personnel and clear hand-over instructions can significantly reduce adverse impacts from rotations. Verification and Standards

Principles of Verification and Performance CONTINGENT OWNED EQUIPMENT UNIT UNHQ, MARCH 2008