1. Structure and Responsibility
EPA Regions 9 & 10
and
The Federal Network for Sustainability

2. Overview EMS Roles and Responsibilities
Documents to Support EMS Structure
Performance Reviews
Resource Allocation

3. Structure & Responsibility
ISO requires:
facilities to define, document, and communicate organizational roles and responsibilities in an EMS, including an EMS management representative
management to provide appropriate human, physical and financial resources to implement and maintain the EMS
OMB Circular A-11 reinforces the requirement to budget for implementation of the EMS
Organizations encouraged, under ISO14004, to show costs and benefits of environmentally related activities.

4. EMS Roles & Responsibilities
Functional experts
Engineers
Contracting officials
Purchasing officials
Energy managers
Technical experts
NEPA
Contractors, concessionaires
EMS Coordinator
EMS Team
Senior manager
Line managers
Personnel specialists
Information management staff
The knowledge and skills necessary to achieve environmental objectives should be identified. These should be considered in personnel selection, recruitment, training, development of skills and ongoing education. (ISO14004)
Motivation to continually improve can be enhanced when employees are recognized for achieving environmental objectives and targets and encouraged to make suggestions that can lead to improved environmental performance. (ISO14004)

5. EMS Coordinator
Management representative with defined roles and responsibilities:
ensuring EMS requirements are met
report on performance of the EMS to top management for review and as a basis for improvement

6. Information to Support EMS Structure
Organizational charts
Position descriptions
Personal development plans
Performance agreements
Performance improvement plans
Environmental management plans
Performance review forms
Appropriate training relevant to the achievement of environmental policies, objectives and targets should be provided to all personnel within an organization. Employees should have an appropriate knowledge base, which includes training in the methods and skills required to perform their tasks in an efficient and competent fashing and knowledge of the impact their activities can have on the environment if performed imcorrectly.
education and training is needed to ensure that employees have appropriate and current knowledge of regulatory requirements, internal standards, and the organization’s policies and objectives.

7. Performance Reviews Require accountability for appropriate personnel
Measure individual performance as it
contributes to EMS objectives
Include EMS in EMS Coordinator’s and EMS Team’s reviews
Operational managers should be responsible and accountable for effective implementation of EMS and environmental performance.
Employees at all levels should be accountable, within the scope of their responsibilities, for environmental performance in support of the overall environmental management system.

8. Resource Allocation
Management must provide sufficient resources to implement the EMS including:
Personnel
Physical resources
Equipment
Training
Financial resources

9. Incorporate EMS into Organizational Structure
Revise organizational charts to reflect EMS
Modify position descriptions to include EMS responsibilities
Measure EMS performance in performance reviews
Reassign personnel to EMS if necessary
Allocate training and financial resources to EMS

10. Summary
An EMS should have clearly defined responsibilities for all involved.
Accountability is essential for successful implementation.
The EMS structure helps ensure sufficient resources are provided to implement the EMS.

11. Exercise 1
Break into groups and identify responsibilities for the following roles:
EMS Coordinator
EMS Team
Senior manager
Line managers
Personnel specialists
Information management staff
Functional experts
Engineers
Contracting Officials
Purchasing officials
Energy managers
Technical experts
NEPA
Contractors, concessionaires