Mailroom Recieves checks and remittance advices Endorses checks

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Presentation transcript:

Mailroom Recieves checks and remittance advices Endorses checks Annotates R/As Prepares batch total Sends batch of R/As to A/R Sends batch of checks to cashier Accounts Receivable Enters the batch into an online terminal (CPTR) Keys stuff into CPTR Compares CPTR reports with R/As and batch totals Sends total of Cash Receipts to G/L Cashier Compares Deposit Slip with batch of checks Takes deposit to the bank Computer Verifies the invoice is open and the correct amount paid Posts payment to A/R master Notifies A/R clerk of errors Prints deposit slip Logs transactions Creates C/R listing Prints summary of customer accts paid 1 2 3 4 5 6 7 8 17 13 14 15 16 11 12 18 19 9 10

1 2 3 4 5 6 7 8 17 13 14 15 16 11 12 18 19 9 10 Charge customer Bank General ledger office txn data (log) A/R master 2.0 Record customer collections 1.0 Capture cash receipts Put the external entities and files on the diagram 4.0 Prepare cash receipts total 3.0 Prepare deposit

1 2 3 4 5 6 7 8 17 13 14 15 16 11 12 18 19 9 10 Charge customer 7,8,17,13,14 2.0 Record customer collections 1.0 Capture cash receipts 2,3,4 Identify the activities with each process A/R master txn data (log) 4.0 Prepare cash receipts total 16,11 3.0 Prepare deposit General ledger office 18,19,9 Bank

1 2 3 4 5 6 7 8 17 13 14 15 16 11 12 18 19 9 10 Charge customer 7,8,17,13,14 1 Checks & R/As 2.0 Record customer collections 1.0 Capture cash receipts 14 13 2,3,4 17 Draw arrows that relate to each process and arrows from 1-2-3-4 A/R master txn data (log) 18 Total of C/R 10 4.0 Prepare cash receipts total 16,11 3.0 Prepare deposit General ledger office deposit 12 18,19,9 Bank

1 2 3 4 5 6 7 8 17 13 14 15 16 11 12 18 19 9 10 Charge customer 2.0 Record customer collections 1.0 Capture cash receipts Checks & R/As A/R master txn data (log) 4.0 Prepare cash receipts total 3.0 Prepare deposit Total of C/R General ledger office deposit Bank