BSAS Quarterly Coordinator Meeting Friday, October 28, 2016 Partnership For Success 2015 Grant BSAS Quarterly Coordinator Meeting Friday, October 28, 2016

Overview Discretionary Grant from the Substance Abuse and Mental Health Services Administration’s Center for Substance Abuse Prevention (SAMHSA/CSAP). All prevention activities must be limited to the funded community—this is not a cluster Five-Year Grant (9/30/15 – 9/29/20). $1.65 million per year to support 16 municipalities. Award amount $83,750 - $85,000

Overview (Cont.) The purpose is to prevent prescription drug misuse and abuse among high school aged youth across the Commonwealth.   The primary target population is high school-aged youth both in and/or outside of the school setting. Secondary target populations (e.g., parents, prescribers, etc.) can be served provided that the effects of any services delivered to these groups are likely to have an impact on past 30-day NMUPD among high school-age youth in the community. The primary outcome is to lower 30-day prescription drug misuse/abuse rates among high school-aged youth.

Sub-Recipient Requirements Massachusetts funds municipalities not local prevention coalitions directly. The 16 municipalities identified during the writing of the application to SAMHSA were notified and needed to agree to the following: Develop a local comprehensive strategic prevention plan. Build prevention and implementation capacity for NMUPD prevention. Select and implement sustainable evidence-based environmental strategies and interventions that best address NMUPD among high school aged youth Participate in and comply with the requirements of the national and state cross-site evaluation

Sub-Recipient Requirements (Cont.) The 16 municipalities identified during the writing of the application to SAMHSA were notified and needed to agree to the following: Letter of agreement from Superintendent to allow bi-annual collection of data on national cross-site measures from high school youth. Engage a minimum of four local partners (schools; law enforcement/fire/first responders; healthcare providers; local prevention coalitions/groups). Hire a Program Director (at least 1 FTE) to coordinate all aspects of the grant. Staff include individuals who are linguistically and culturally appropriate to the populations being served.

Reporting Requirements PFS Reporting Requirements One of the requirements of the grant is that the Program Coordinator complete an online report using the national cross-site evaluation team’s Community Level Instrument (CLI-R).  This will occur in November and again in January.

Survey Requirements The grant also requires biannual student survey data.  There are four required measures for the initiative: (a)   30-day alcohol use (b)   30-day prescription drug misuse (c)   Perception of risk/harm, parental disapproval, and/or peer disapproval for alcohol use (d)   Perception of risk/harm, parental disapproval, and/or peer disapproval for prescription drug misuse

Brief Community Survey Per the contract that was signed with BSAS, each PFS 2015 community agreed to provide these data for one high school within the school district either using an existing local survey or by allowing the UMass Boston survey research center to assist with the coordination of the brief community survey in one of the schools every two years. 

BSAS Program Obligations Budget Analysis Plan Annual projections Staffing Plan 1 FTE and other staff Management Information System – MIS Biannual with Brief Community Survey

BSAS Fiscal Obligations Monthly Invoicing (due by 15th of subsequent month) Budget Line Item Amendment: Budget Line Item Amendments are submitted through EIM-ESM. Requests sent directly to the Contract Manager by email or phone, will not be processed (Provider Billing booklet).

Fiscal Obligations Formal Amendment to Contract A contract amendment is required when a request is: Redistributing 25% or more of the Maximum Obligation amount There is a change in staffing, impacting services –this must be reported as an increase or decrease in FTE Addition of a Capital budget line Significant increase in a Capital budget line (Provider Billing Booklet)

Support Team Tonya Fernandes, PFS 2015 Prevention Program Manager Provide Program and Fiscal Support MA Technical Assistance Partnership for Prevention (MassTAPP) Statewide Technical Assistance Provider Provide support around the Strategic Prevention Framework (SPF) State Evaluation Team (SSRE) Statewide Evaluators Umass Boston Center for Survey Research Provide assistance with Community-Level Surveying

PFS Strategic Plans Current Status of Strategic Plans: Full Strategic Plan approved – 11 Should reach out to MassTAPP TA Provider/ Program Manager Strategic Plans Needing Review – 2 Identify ways to address any gaps Full Plans Not Submitted – 2 Continue to focus on developing the full strategic plan Part 1 Not Submitted - 1     Continue to focus on developing part 1 of the strategic plan   

Contact Information Tonya Fernandes DPH/Bureau of Substance Abuse Services 617-624-5140 Tonya.fernandes@state.ma.us