FY19/FY20 Detroit Collective Impact Funding Q & A Session – July 30, 2018 9:00 AM – 10:30 AM with Katie Cronk Chief Introductions Was everyone able to access the RFP information on the website?

Purpose Address the needs of Detroit residents with low incomes through multi-generational innovative, collaborative, and sustainable approaches related to: Family Stability Quality Housing Economic Opportunity Visit www.waynemetro.org to learn more about programs and services.

Eligibility 501(c)3 tax exempt, nonprofit organization. Eligible for participation in federal assistance programs. Compliant with all applicable federal and state laws and regulations. No actual or potential conflict between the organization, its services, and its employees and their families. Nonprofit status must be associated with the applying organization no pass-through agencies are eligible. Awarded organization can not contract with another organization to provide program/service.

General Information Awards are based on availability of federal funds. Wayne Metro reserves the right to reject all or any portion of a proposal/application. Wayne Metro reserves the right to cancel a contract with a 30-day notice. Term of Contract: Oct. 1, 2018-Sept. 30, 2019 Additional funding for the period of Oct. 1, 2019-Sept 30, 2020 is conditional upon performance and funding availability. Awardees are required to attend three Detroit Collective Impact meetings per year.

IMPORTANT DATES Application on Website July 23, 2018 Application Q&A July 30, 2018 @ 9 AM Application Due Date August 15, 2018 by 4:00 PM via email Partners Notified September 24, 2018 Contract Due October 1, 2018 Partner Kickoff October 10, 2018 @ 10 AM Technical Assistance October 2018

What are we looking for… Capacity and experience delivering effective service outcomes. (Q1) Program addresses community need. (Q2) Ability to outreach, recruit, and retain program participants. (Q3) Innovative programs using evidenced-based practices with measurable outcomes addressing community need. (Q4) Accessible facility appropriate for program. (Q5) Opportunity for service coordination with Wayne Metro. (Q6) 4. – We are looking for multi-generational innovative, collaborative, and sustainable programs. 6. – We want to make sure our services are also available to your clients.

What are we looking for… Appropriate record-keeping, data tracking, and a process for continual program improvement. (Q7) Ability to sustain the program after funding ends. (Q8) Appropriate personnel to manage program, and provide administrative oversight and support. (Q9) Use of collaborative partnerships. (Q10) Volunteer efforts. (Q11) Budget and Budget Narrative. (Q12) 8. – we want to make sure the program can continue after two years is up. 11. – This question is not scored. We are using this information for information and collaborative purposes.

Questions? Eligibility Award Process Application Narrative & Workplan Budget Narrative & Template Documents to Attach ???????? Please review and understand all information regarding the FY19/FY20 Detroit Collective Impact RFP prior to submission.

What to Expect As a Partner

You’re Now a Partner Organization Contract Signed and Budget Approved Grants Manager will act as point of contact and; Provide Financial Status Report Workbook Facilitate CSBG eligibility training for your program staff System training (FACSPro) for designated program persons Conduct quarterly reviews and site visits Additional contractual support Grants Manager will be assigned when awardees are notified. They will be available the month of October for initial on-site technical assistance and going forward. I will also still be available for assistance after Organizations are awarded.

Financial Status Report (FSR) Generated from approved program application budget Workbook will include detailed line items and budgets in Excel Separate billing for each month of contract the period, with running totals Must be accompanied by support documentation (GL reports, receipts, etc.) FSR’s are due monthly on the 5th of the following month

CSBG Eligibility Training Training for agency program staff - managers and frontline CSBG program eligibility Federal poverty guidelines (125% of poverty) Income collection for household Identifying household members Asset verification for household Determining asset value Documentation collection If applicable to the program – only if specific assistance is given.

Data System Training (FACSPro) Training for 1 – 2 designated persons from agency FACSPro set up and account creation FACSPro client intake training FACSPro program creation and client enrollment System data collection and follow up Document uploading and file storage

Quarterly Reviews, Site Visits, & Reports 1st Quarter; Training and program set up 2nd Quarter; Client file audit(Desk or On Site) 3rd Quarter: Program site visit 4th Quarter: Client file audit(Desk or On Site) Quarterly reports from agency (due 30 days after end of quarter) Final report Routine fiscal reviews Tentative schedule Fiscal reviews happen periodically throughout the year where we may ask for additional support to accompany the FSR.

Additional Contractual Support Program budget/line item adjustments Client eligibility questions and solutions Data entry issues Billing questions and concerns Additional trainings and information review Available to attend program meetings

Thank you for attending! Questions? Questions are also accepted via email (kcronk@waynemetro.org) through August 10th. Thank you for attending!