Workday Update Academic Structure, Business Processes and Roles November 16, 2018

Academic Structure Staffing Functionality

Appointments and People SUPERVISORY ORGANIZATIONS (POSITIONS) Employee Contingent Worker ACADEMIC UNITS (APPOINTMENTS) Academic Affiliate

Academic Appointments

Academic Appointments An academic appointment is provided to individuals who are directly involved in the delivery of academic education, research and practice at Yale Workday provides business processes to track academic appointments for paid and unpaid academic members, including relevant dates, academic unit affiliation, rank, title, and tenure status. Configurable attributes of an academic appointment include:

Academic Tracks and Ranks

Academic Ranks and Tracks At Yale, distinctions are made among ladder faculty ranks, non-ladder instructional ranks, and research ranks An academic track is used to group academic ranks; different academic appointments have different sets of privileges and require different academic tracks Seven (7) Track Types – Ladder, Non-Ladder Teaching, Professional Practice, Research, Academic Administrative, Academic Affiliate, Training Tracks within a Track Type are based on unique ranks per School New Academic Administrative Track - Appointment type will be "Dual" Emeritus Faculty = own track and rank in the Ladder Track Type Named Professorship appointments = own track in the Ladder Track Type

Academic Structure

Academic Unit Hierarchy Create academic unit hierarchies to reflect Yale’s Academic Structure. Each academic unit hierarchy is a single node that is part of a larger hierarchy or tree. Academic unit hierarchies are primarily for reporting Position : Supervisory Organization :: Academic Appointment : Academic Unit

Academic Business Process Roles

Academic Business Process Roles Provost Office Responsible for reviewing special faculty payments and processes Responsible for managing named professorship, high level academic administrative appointments and also being the final review for faculty appointments at Yale University Faculty Affairs Coordinator Postdoc Office Responsible for being the final review for postdoctoral and other academic processes Responsible for being the final department level review within their respective organization in Workday Operations Manager Department or Section A&P Coordinator Responsible for initiating appointment and HR/payroll processes in Workday

DEMO & Q&A