1. Policy E1.0 Employee Classification and Status
Policy and process Update
May 2017

2. Agenda Background Policy Updates Process Changes Timeline Questions
Employee Classifications
Faculty, Staff, Adjunct and Student
Benefits Classifications
Full-time, Part-time, Adjunct
Process Changes
Adjunct Work Types
Timeline
Questions

3. Background Policy E1.0 was last revised in April 2010
The intent of the policy is to provide clear definitions of employee types and benefits classifications

4. Policy Updates – Employee Classifications
Regular Faculty – hold rank and academic appointment, job responsibilities and ranks are defined in policies E04.0 and E06.0
Regular Staff – employed in an administrative or service role to support the university
Student Employees – full-time matriculated students employed at RIT classified by the Student Employment Office
Student Worker
Co-op student
Graduate Assistant

5. Policy Updates – Employee Classifications
Adjunct – “persons employed for a specific time frame not to exceed one academic semester. Individuals may work subsequent terms but may work no more than hours per calendar year. The primary job duty for Adjuncts is instruction and may be to deliver credit bearing courses or other instruction such as tutoring, mentoring and delivering instruction for non-credit bearing courses.”
Adjunct work types for non-course work will include: Student Mentor, Employee Training, Tutor, Writing Consultant, Camp Instructor, and Course Development.
The following work types will be discontinued: Guest Lecturer, Administrative Work, Coordinator, and Instructional Support
Adjunct Faculty – work within the Division of Academic Affairs
Adjunct Staff – work in Divisions other than Academic Affairs
Please note: The process for regular faculty and staff working additional assignments will remain unchanged, they will continue to be paid as Adjunct or Overload as appropriate

6. Policy Updates – Benefits
Benefits eligibility applies to all employee classification types and is defined within each benefit plan
Regular employees are classified as full time or part time
Full time employees are defined as:
Faculty having 100% of a full time load for the full academic year
Staff scheduled to work 1500 hours or more annually
Ex. 30 hours per week for 52 weeks per year or 40 hours per week for 9 months per year ( conversion factor to weeks)
Part time employees are defined as:
Faculty having less than 100% of a full time load for the full academic year OR 100% (or less) of a full time load for less than the full academic year
Ex. A Visiting Lecturer hired for one semester for a full load when the regular faculty is on leave.
Staff scheduled to work less than 1500 hours annually

7. Process Changes
Regular faculty who resign or retire do not need to be gone longer than six months before being rehired as adjunct.
For example: A faculty member may retire at the end of the academic year and then return as an adjunct at the start of the next academic year
The employee may be required to have a background screening if they are gone longer than 12 months
The employee will be required to complete a form I-9 if there is any break in service regardless of the duration
Changes to the Adjunct information in Oracle
Any references to Adjunct Faculty will be changed to Adjunct (the term Faculty will be removed)
The new regular part-time employee benefits eligibility and cost sharing will be based on the current extended part-time schedule
Current PT employees will be given a mid-year enrollment opportunity since there is a difference in the medical and dental cost sharing amounts and they are eligible for additional benefits (e.g., supplemental life insurance)
Adjunct employee benefits eligibility and cost sharing will remain unchanged

8. Timeline
The policy goes into effect July 1, 2017
Employees affected by the change in benefits classification will be notified in May and June
Colleges should begin to look at their staffing needs now as it relates to Adjuncts who have not had instruction as their primary job duty
Options for these employees
Hire the employee into a regular part-time staff position - this may require additional headcount and a new PC number
Hire the employee through an external temporary staffing agency (ex. Datrose)
Reallocate the workload to current employees

9. Questions
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