Formatting a Worksheet

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Presentation transcript:

Formatting a Worksheet © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Objectives Format values Change font and font size Change font styles and alignment Adjust column width Insert and delete rows and columns Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Objectives Apply colors, patterns, and borders Apply conditional formatting Rename and move a worksheet Check spelling Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Format Values The format of a cell determines how the labels and values look Bold, italic, dollar signs, commas, etc. Formatting does not change the data only its appearance Select a cell or a range, then apply formatting Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Formatting Values Format Cells dialog box Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Change Font and Font Sizes A font is the name for a collection of characters with a similar, specific design Font size is the physical size of text Measured in points 1 point = 1/72 of an inch The default font in Excel is 11-point Calibri Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Change Font and Font Sizes Font list Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Change Font Styles and Alignment Attributes are styling formats such as bold, italics, and underlining Alignment determines the position of data in a cell Left, right, or center Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Change Font Styles and Alignment The Format Painter allows you to copy all formatting attributes of selected cells and apply them to other cells Use to copy multiple format settings or individual ones Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Change Font Styles and Alignment Worksheet with font styles and alignment applied Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Change Font Styles and Alignment Common font style and alignment buttons Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Adjust the Column Width Adjust column widths to accommodate data Default column width is 8.43 characters wide (a little less than one inch) One or more columns can be adjusted using the Ribbon, the shortcut menu, or the mouse Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Adjust Column Width Common column formatting commands Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Adjust Column Width Preparing to change the column width Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Insert and Delete Rows and Columns When you insert a new row, the contents of the worksheet shift down from the newly inserted row When you insert a new column, the contents of the worksheet shift to the right of the new column Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Insert and Delete Rows and Columns Excel inserts rows above the cell pointer and columns to the left Insert multiple rows or columns by selecting the same number of row or column headings to be inserted Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Insert and Delete Rows and Columns Insert dialog box Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Insert and Delete Rows and Columns When you delete a row, the contents of the worksheet shift up When you delete a column, the contents of the worksheet shift to the left Delete multiple rows or columns by selecting all of the row or column headings to be deleted Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Apply Colors, Patterns, and Borders You can add enhancements such as colors, patterns, and borders by using: Border and Fill Color buttons in the Font group on the Home tab of the Ribbon and on the Mini toolbar, or Fill tab and Border tab in the Format Cells dialog box Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Apply Colors, Patterns, and Borders Cell styles are pre-designed combinations of formatting attributes Use the Cell Styles button in the Styles group on the Home tab Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Apply Colors, Patterns, and Borders LivePreview of fill color Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Apply Conditional Formatting Excel can format cells based on specific results Automatic application of formatting attributes on cell values is called conditional formatting Different formats are automatically applied if the data meets conditions you specify Data bars are a type of conditional formatting that visually illustrate differences among values Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Apply Conditional Formatting Previewing a data bars in a range Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Apply Conditional Formatting Between dialog box Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Apply Conditional Formatting Worksheet with conditional formatting Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Rename and Move a Worksheet By default, an Excel workbook initially contains three worksheets, named Sheet1, Sheet2, and Sheet3 To move to another sheet, click its sheet tab Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Rename and Move a Worksheet To make it easier to identify the sheets, you can rename each sheet and add color to the tabs You can change the order of sheets by dragging the sheet tabs Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Rename and Move a Worksheet Moving the Budget sheet Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Check Spelling Spelling checker scans the worksheet and flags possible mistakes and suggests corrections To check other worksheets in a workbook, display the worksheet and run the spelling checker again Add words that are spelled correctly but are not recognized by the spelling checker Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Check Spelling Spelling English (U.S.) dialog box Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Summary Format values Change font and font size Change font styles and alignment Adjust column width Insert and delete rows and columns Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Summary Apply colors, patterns, and borders Apply conditional formatting Rename and move a worksheet Check spelling Enhanced Microsoft Office 2013-Illustrated © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.