Lesson 5 Formatting a Presentation PowerPoint 2010 Lesson 5 Formatting a Presentation 11/15/2018

Learning Objectives Select an deselect objects Add text to slides 1 Select an deselect objects 2 Add text to slides 3 Adjust text objects 4 Format text 5 Change text alignment and spacing Move a text object Find and replace text and fonts Correct text while typing Check spelling Use the Research Task Pane Students will be able to do the following on completion of this lesson. 11/15/2018

Introduction When preparing to create an appropriate presentation, it is important to know the audience. It is necessary to maintain a professional presentation while incorporating formatting and objects to add interest. It is also important to proof the presentation for errors in grammar and spelling. 11/15/2018

Selecting and deselecting objects In PowerPoint, almost everything is an object that can be moved, resized, sometimes rotated and transformed with color, shadow or shading. The content of the presentation is the most important aspect and should be focused on during creation 11/15/2018

Selecting and deselecting objects An object cannot be manipulated until it is selected. To select various objects, simply click on them. When you see the sizing handles on the objects outer border, you will know that you have selected the object. The circles that appear around the object are called resize handles. Click and drag the circles to resize the object. 11/15/2018

Selecting and deselecting objects You may also, select the object. On the Drawing Tools toolbar, select the “Text Box” icon. This will allow you to add text to any object. You may also use the Drawing tools toolbar to edit the object such as its color, outline and effects If you wish to edit the inside of an object, select the object first. Next, you select “Edit Text” in order to edit the text inside of the object. 11/15/2018

Adding text to slides Additional text objects can be added to a slide at any time. By using the Insert, Text Box command from the ribbon; you will be allowed to add a text label to a slide You may also use manipulate a text box using the commands on the Drawing Tools Demonstrate how to add a text label to a slide Demonstrate how to manipulate a text box using the commands on the Drawing Tools Ribbon 11/15/2018

Adjusting text objects Word wrapping and object sizing will allow the user to maintain a neat appearance on the slide Resizing a text object will allow for larger items like clip art to be placed inside of the object Right click on the object and select “Format Shape” to change the settings of the object Demonstrate how to change the object’s default settings using the Format dialog box found when right-clicking on the selected object. Demonstrate how to change the placeholder’s default settings using the Format dialog box. Open the dialog box by right-clicking on the object and selecting Format Shape from the shortcut menu. 11/15/2018

Formatting text The default font setting on any slide can be changed by the user. You may change such things as font type, color and effect Demonstrate the following: How to select text on a slide How to change various font formats using the command on the Home Ribbon How to remove bullets from a slide using the commands on the Home Ribbon How to change the default bullet sing the Bullets and Numbering command found in the Paragraph Group on the Home Ribbon How to apply bullets to a list using the Bullets button How to apply numbering to a list using the Numbering button in the Paragraph Group on the Home Ribbon 11/15/2018

Changing text alignment and spacing Text alignment and spacing within a placeholder can be changed to enhance the appearance of the slide Line spacing is the amount of added vertical spacing between lines of type Paragraph spacing is spacing above and below paragraphs Demonstrate how to: Select text inside of a placeholder and change the alignment of the test using the commands on the Home Ribbon Select text in a placeholder and change line spacing using the commands on the Home Ribbon or the Paragraph Dialog box 11/15/2018

Moving a text object Moving a text object might make slides more a appealing To move an object, you must first select the object. Then you drag the object to the desire location and drop it. You may also “nudge” an object into a location. This requires use of the arrow keys to move the object slightly. Demonstrate the drag and drop method Demonstrate “nudging” 11/15/2018

Find and replacing text and fonts The Find and Replace option searches for a specific word or phrase throughout the presentation, then replaces all occurrences of the word or phrase without having to navigate each individual slide in the presentation. Selecting the whole word option in the Find dialog box will allow PowerPoint to show only results that include the entire word. 11/15/2018

Find and replacing text and fonts Open up the Find Dialog Box and type in the word or phrase that you wish to find. PowerPoint will search for the word, and then highlight the first occurrence of the word Also demonstrate how to replace a specific font type or font format using the Replace dialog box in the Editing Group on the Home Ribbon. 11/15/2018

Correcting text while typing The AutoCorrect option used in the PowerPoint will automatically correct common spelling errors. The AutoFit option in PowerPoint will automatically resize text to fit in a placeholder. Demonstrate: How AutoCorrect will automatically correct common spelling errors How to undo a correction made by AutoCorrect using the Auto Correct Options button that appears on screen when a correction is made How to turn on AutoCorrect by selecting PowerPoint Options under the Office Button How the AutoFit option will work when a large amount of text is typed into a small text box How to stop the Autofit option in a placeholder by using the option button that appears on screen when text is entered into a placeholder. The option button that appears on screen when text is entered into a placeholder. Can control both AutoCorrect and AutoFit 11/15/2018

Checking spelling Spell Checking will correct only words that appear in the standard dictionary Names are sometimes marked as misspelled because they do not appear in the standard dictionary On the review tab, select “spelling” to check the spelling and grammar throughout the presentation 11/15/2018

Checking spelling Under the Options Button in Backstage View, you can add words to the dictionary. 11/15/2018

Checking spelling You can save time by using smart tags When PowerPoint recognizes types of data, it marks the data with a smart tag indicator. To find out what actions you can take with a smart tag, move the insertion point over the underlined text until the Smart Tag Actions button appears. You can then click the button to see a list of actions you can take. 11/15/2018

Using the Research task pane A very important part of creating a presentation is to make sure that the information in the presentation conveys the correct message Use the Thesaurus to replace words in a presentation Use smart tags to change the spelling of a word in the presentation 11/15/2018