1. Lesson 3: Working with Text
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2. Lesson Objectives use the Outline view import outline files
add and modify text on a slide
use review tools
cut, copy and paste text
use the Office Clipboard
create bulleted and numbered lists
format text
use Format Painter
format paragraphs
set tabs, indentation and line spacing
create and modify text boxes
create and modify WordArt
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3. Using an Outline
An outline helps determine the structure and flow of presentation content.
To open Outline View, on the View tab, in the Presentation Views group, click Outline View.
Pictures, tables, charts, and other objects are not displayed in the outline pane.
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Objective 1.1.3, 1.1.4
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4. Importing an Outline
Can use Word documents or a text file to import an outline
To insert slides from a Word or text file:
On the Home tab, in the Slides group, click the down arrow for New Slide
Select Slides from Outline.
Select the Word document you want and click Insert.
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Objective 1.1.3, 1.1.4
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5. Adding Text Most text typed in placeholders.
3 types of text placeholders: title, subtitle, and text.
Empty placeholders don’t appear in slide shows.
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6. Using the Spelling Checker
On the Review tab, in the Proofing group, click Spelling, or
press F7, or
click the Spell Check icon located on the left side of the status bar, or
right-click a misspelled word to see suggested corrections or the option to Add to Dictionary.
Note language in Status Bar.
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7. Using the Thesaurus
Use variety in words to increase viewers’ interest in presentation.
Replace long sentences with fewer, more precise words.
To access Thesaurus:
right-click a word, phrase, or placeholder in your presentation and click Synonyms; or
On the Review tab, in the Proofing group, click Thesaurus or Research; or
press Shift+F7.
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8. Cutting, Copying and Pasting Text
Remove from original location in current presentation, and place in Clipboard.
Copy
Copy from original location in current presentation, and place in Clipboard.
Paste
Insert item from Clipboard into presentation at current cursor position.
Clipboard
Temporarily stores cut or copied items
On the Home tab, in the Clipboard group, click Cut, Copy or Paste; or
use keyboard shortcuts:
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
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9. Cutting, Copying and Pasting Text
Use Destination Theme (H)
Apply the paragraph and text formatting in the destination to the pasted text.
Keep Source Formatting (K)
Keep the formatting for this item as it was set in the original document.
Picture (U)
Paste the text as a picture.
Use Destination Styles (S)
Use a style that exists in this presentation on the pasted item.
Keep Text Only (T)
Remove any formatting that existed with the original item and keep the text only.
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10. Using the Office Clipboard
Collect up to 24 items in the clipboard, then paste one at a time in any order.
Use Paste All to paste all items in order in which they appear in Clipboard.
Keep track of cut items after they disappear from slide.
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11. Using the Office Clipboard
On Home tab, in Clipboard group, click the dialog box launcher
Paste All
Paste all items currently in Clipboard in same order as in Clipboard.
Clear All
Clear all items from Clipboard.
Options
Select options on how Clipboard works.
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12. Using Drag-and-Drop Drag text to move selection of text
Hold down the Ctrl key while dragging to copy the selection
Best used to move text short distances
Does not use Clipboard, leaving contents of Clipboard intact
Select text, drag text and drop it to new location
“ghost” cursor appears as guide. A plus sign appears when you are copying.
Dragging while holding down the right mouse button allows you to choose Move or Copy upon release
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13. Using Bullets and Numbering
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Objective 3.1.5
Variety of bullet and numbering styles available; or
Create new style
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14. Promoting and Demoting Lists
To apply list style to selected text, on Home tab, in Paragraph group, click Bullets or Numbering.
Demote with Tab; promote with Shift+Tab
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15. Customizing Lists Select ready-to-use bullet and numbering styles; or
Define new bullet or numbering style.
Change font, color and size.
Change numbering to start at other than 1
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16. Formatting Text Adjust font face, size, color, weight and more
Use Ribbon or mini-toolbar
Copy formatting with the Format Painter
Can clear all formatting from selected text
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Objective 3.1.4
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17. Formatting Paragraphs
Adjust these aspects of whole paragraphs:
Horizontal & Vertical Alignment
Add or Remove Columns
Indentation
Line spacing
Paragraph Spacing
Text Direction
Use Ribbon or Paragraph dialog
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Objective 3.1
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18. Add or Remove Columns
Easier to use than tabs for 2 or 3 columns of text.
To format text in a text box in multiple columns, on the Home tab, in the Paragraph group, click the Add or Remove Columns button.
Click the More Columns option to open the Columns dialog box.
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Objective 3.1
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19. Indenting Paragraphs
Indents are relative to the left edge of the text box or placeholder
View ruler to see and set indents
Use markers on ruler or Decrease or Increase Indent Level buttons on Home tab in Paragraph group
3 types of indent markers:
First line
Hanging
Left
First Line Indent
Hanging Indent
Left Indent
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20. Changing the Direction of Text
Add impact by changing the orientation of text using Text Direction.
Four preset text directions
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21. Changing the Vertical Position of Text
Position text within a box to create a more attractive design
Six types of vertical alignment:
Top
Middle
Bottom
Top Centered
Middle Centered
Bottom Centered
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22. Setting Tabs
Tabs are useful for columns of information, such as numbers and dates
Align left, center, right or decimal
Create by dragging alignment marker on ruler; or
On the Home tab, in the Paragraph group, click the Dialog box launcher. Click Tabs to set a value for a tab stop position or type in Default tab stops.
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Left
Center
Right
Decimal
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23. Sample text box Using Text Boxes
On the Insert tab, in the Text group, click Text Box; or
on the Insert tab, in the Illustrations group, click Shapes, and then click Text Box; or
under Drawing Tools , on the Format tab, in the Insert Shapes group, click Text Box, then
click on the slide and start typing, or drag to draw the text box.
Sample text box
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Objective 2.6
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24. Tolano Adventures Formatting Text Boxes
Very similar to formatting text placeholders
Click text box border to select it, then apply formatting options on Format tab – Styles, Word Art, etc.
Can format text within box when box is selected, using options on Home tab in Font group, or WordArt
Tolano Adventures
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25. Understanding Text Box Auto Fit Options
By default, text box resizes to fit text.
To change this, in the Format Shape pane, in Size & Properties under Text Box, choose one of these options:
Do not Autofit
If you type more text in a text box than will fit, not all the text will be visible but the box and text will not change size.
Shrink text on overflow
As you type more text in a text box than will fit, the size of the text will shrink to fit it all in the box.
Resize shape to fit text
As you type more text in a text box than will fit, the box will grow longer to accommodate the text.
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Open the Format Shape task pane and review the Auto Fit options.
Now is an ideal time to introduce how to set internal margins and the Wrap text to shape options as well.
It is important to point out that some options in PowerPoint 2013 remain available only through dialog boxes and task panes, so students should try to become comfortable with them.
Try the different Autofit options to demonstrate their effect, and also change the internal margins to show how it gives a different style to a text box when there are large internal margins.
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26. Tolano Adventures Resizing Text Boxes Tolano Adventures
Use handles to resize visually (press Shift to retain proportions); or
under Drawing Tools, on the Format tab, in the Size group, click or type in the Shape Height or Shape Width boxes and press Enter; or
right-click the border of the text box and click Size and Position; or
under Drawing Tools, on the Format tab, in the Size group, click the Size dialog box launcher.
Tolano Adventures
Tolano Adventures
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Tolano Adventures
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27. Changing the Order Arrange overlapping text boxes
Select object, then under Drawing Tools, on the Format tab, click one of these options in the Arrange group:
Bring Forward
Moves the selected text box one level up, closer to the viewer.
Bring to Front
Moves the selected text box to the top, closest to the viewer.
Send Backward
Moves the selected text box one level back, away from the viewer.
Send to Back
Moves the selected text box to the bottom, farthest from the viewer.
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28. Aligning Text Boxes
Align boxes and space them evenly on the slide so they don’t distract viewers
Select 2 or more text boxes, then under Drawing Tools, on the Format tab, in the Arrange group, click Align and choose one of these options:
Align Left
Align all text boxes with the text box furthest left on the slide.
Align Center
Center all boxes horizontally based on the center point of each text box.
Align Right
Align all text boxes with the text box furthest right on the slide.
Align Top
Align all text boxes with the text box at the highest point on the slide.
Align Middle
Align all text boxes vertically at the middle of the slide.
Align Bottom
Align all text boxes with the text box at the lowest point on the slide.
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29. Distributing Text Boxes
Options for spacing text boxes evenly on a slide:
Distribute Horizontally
Arrange the text boxes from left to right on the slide with equal space between each.
Distribute Vertically
Arrange the text boxes from top to bottom on the slide with equal space between each.
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30. Rotating a Text Box
Rotate or flip text boxes vertically or horizontally:
On the Home tab, in the Drawing group, click Arrange, and click Rotate, or
under Drawing Tools or Picture Tools, on the Format tab, in the Arrange group, click Rotate, or
drag the Rotation handle (green circular handle) in a circular movement.
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31. Reusing Formatting Useful for consistent formatting of text boxes
Right click text box and select Set as Default Text Box
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32. Using WordArt WordArt allows you to create three-dimensional text
To insert WordArt, on the Insert tab, in the Text group, click WordArt (or select text first).
Can format the shape, fill, outline, effects, and style of WordArt on Format tab
Can change the WordArt shape, using Text Effects, Transform on the Format tab
Pg 96
Objective 3.1
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33. Lesson Summary use the Outline view import outline files
add and modify text on a slide
use review tools
cut, copy and paste text
use the Office Clipboard
create bulleted and numbered lists
format text
use Format Painter
format paragraphs
set tabs, indentation and line spacing
create and modify text boxes
create and modify WordArt
Pg 98
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34. Review Questions How do you demote a bullet?
How do you copy formatting from one paragraph to another?
How do you cut or copy multiple items and paste them all later?
How do you move items from one slide to another slide?
How do you adjust the spacing between characters in a title?
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Be sure students can demonstrate the following skills:
How to use proofing options in the Options dialog box, such as hide spelling errors
How to vertically align text within a text box
How to remove bullets and numbering
How to use an image as a bullet
How to change line spacing
How to change text box and WordArt styles, such as outline and transform effects
How to resize a text box proportionally using the Lock aspect ratio option
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35. Review Questions
6. How do you set the height and width of a text box to exactly 2"? 7. How do you align a group of text boxes to the left? 8. How do you rotate a text box to a specific angle? 9. How do you format a text box with two columns of text? 10. How do you add an effect to a WordArt object?
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Be sure students can demonstrate the following skills:
How to use proofing options in the Options dialog box, such as hide spelling errors
How to vertically align text within a text box
How to remove bullets and numbering
How to use an image as a bullet
How to change line spacing
How to change text box and WordArt styles, such as outline and transform effects
How to resize a text box proportionally using the Lock aspect ratio option
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