Recruitment Highlights from Belgium P.A.S. & R … Sofia Eupan Meeting - 10 & 11 April 2018 Véronique Wathieu

BOSA P A S Previously Acquired Skills R a programming language

Previously Acquired Skills In the Recruitment and Selection Process of the Belgian Federal Public Administration

Background Camu Statute Competency model central to HR processes Fact : 1 (open) function -> 1 level = 1 degree/diploma Level A - Master (+5) Level B - Bachelor (+3) Level C - Secondary school Level D - none Screening model

Verify participation conditions Incl. diploma check …

-> How to organize which exceptions ? Reality Some profiles are difficult to find Learning is not only on school benches Willingness to give a chance to underqualified -> How to organize which exceptions ?

Check diploma linked to job level (A,B,C,D) EXCEPTIONS Check diploma linked to job level (A,B,C,D) 1 – Civil servant at that level 2 – Access Card procedure 3 – Labor Market Shortage procedure Check experience & skills as in job posting NO EXCEPTIONS

The 2 « PAS » procedures Access Card procedure Shortage procedure Willingness to open to a specific (under-qualified) group Historical case : function of jail guards weighted as C_Level Solution : Selor certifying test to “replace” the missing diploma Exemption for 1 level, in some circumstances Necessity because of shortage on the labor market IT & Web Management functions, finance, … Solution: (for non protected professions), open the job to lower/other degree with experience Exemption for 1 selection

Access Card - How does it work ? Recruiting organization asks for authorization Selor advises : regulated professions, risks, … Ministerial decree The job posting can be published as “open to access card holders”  Takes part to Access Card Tests organized by Selor (level specific) Passing? Granted an Access Card (level specific) Valid for 5 years Replaces the diploma in module 0 (level specific) Only valid for jobs identified as “open to access card holders”

Access Card - Selection process   Targeted candidates are reached Heavy procedure, to be repeated Extra Costs (organize tests sessions, occupation PC classroom, purchase of tests) Extends the duration of selection process Risks - conflict with schools - workload  -> limited use

Shortage Procedure - How does it work ? Recruiting organization asks for authorization Selor advises : reality of shortage, requested experience, regulated professions, risks, … Minister agrees The job posting is published with focus on the required skills, lower degree required when sufficient experience  Candidate gets one opportunity to apply for a specific job linked to a level above his actual diploma

Shortage procedure - Selection process  It works : get more candidates Lighter procedure but still to be repeated No negative impact on cost or duration No risk of conflict with schools/academics : give value to experience & skills within a specific job context TO BE -> make it more structural

R Analyzing results of Selection examinations with R Contact datascience@bosa.fgov.be

The R Project for Statistical Computing Software Environment for Statistical Computing & Graphics Data handling & storage facility Intermediate tools for data analysis Graphical facilities Programming language Open source project - Free

The R Project for Statistical Computing Community driven Academic & industrial High quality statistical packages Knowledge sharing community Numerous resources (StackOverflow, mailing lists, academic packages, …)

The R Project @ BOSA - DG RD Team Data Science DG RD Automatic score calculation Automatic item-analysis / item-generation Custom KPI dashboards Ad hoc analysis and many visualizations (surveys, data mining, training) …

Example - Automatic score calculation Extract data from multiple resources  Transform, combine, standardize, validate data  Apply scoring algorithms raw/norm scores  Store data & logs, import to DB, feedback to candidate  Automatic log of data & analysis steps Reproducibility … objectivity

The R Project @ BOSA - DG RD Automatic access to databases IT supports open source software Microsoft SQL R integrations

The R project – A data science expert  R was designed for the job Quality packages, visuals, .. Historical log, reproducibility No black box Open Steep learning curve community, resources Free No lock in Dependencies on open source packages ~ versioning

The R project – A selection expert  Score calculation process Candidates get results faster Automatic update Less risk of error Flexible monitoring Managed in the business Selection expert to accept to loose full control IT-event dependent