Town of Vernon & Vernon Board of Education Employee Self Service Training Welcome to the Town of Vernon and the Vernon Board of Education Employee Self Service Training. The Employee Self Service (ESS) has been created to assist employees in the use of ESS to access payroll information.

Employee Self Service (ESS) To access the ESS portal proceed to: https://ess.vernon-ct.gov/ Let’s get started. Please click the link above or copy and paste the address provided in the PowerPoint presentation into your browser.

Login Once at the ESS Site you will need to login at the top right Once the Munis Self Service page appears, you will need to click on the Log In icon at the top right corner of the page. You should now see the Username and Password fields.

Login Process - TOV & BOE Central Office Username for all users is as follows Town Employees and Board of Education Central Office Staff: First Initial Last Name   Password: Your first login will be the last four digits of your social security number. You will then be asked to change your password. Your new password must be 10 characters long and contain: 2 upper case letters, 2 special characters, and 2 numbers. If you are Town or Board of Education Central Office staff you will enter your first initial and last name into the username field. Your first time password will be the last four digits of your social security number. You will be prompted to create a new password. Please remember, the new password must contain 10 characters, have 2 uppercase, 2 special characters and 2 numbers. DO NOT SAVE YOUR PASSWORD IN THE BROWSER.

Login Process - Schools Username for all users is as follows Board of Education Employees (School staff): Last Name First Initial   Password: Your first login will be the last four digits of your social security number. You will then be asked to change your password. Your new password must be 10 characters long and contain: 2 upper case letters, 2 special characters, and 2 numbers. If you are a school staff member you will enter your last name and first initial into the username field. Your first time password will be the last four digits of your social security number. You will be prompted to create a new password. Please remember, the new password must contain 10 characters, have 2 uppercase, 2 special characters and 2 numbers. DO NOT SAVE YOUR PASSWORD IN THE BROWSER.

Welcome to ESS The first screen you see should look like the one below For a quick view of your recent pay click “Show paycheck amounts” Sample, Joe L Sample, Joe L 123 Main Street Vernon, CT 06066 To see or view your most recent paycheck amounts please click on “Show Paychecks Amounts” in the right center of the page.

Welcome to ESS Click on “Details” to view your paystub Sample, Joe L Sample, Joe L 123 Main Street Vernon, CT 06066 In the next view we will now click on “Details” to view the actual pay information.

Pay/Tax Information To view additional pay information, including W-2’s, click on “Pay/Tax Information” Sample, Joe L Sample, Joe L 123 Main Street Vernon, CT 06066 Please note this is an alternate method of viewing slide 5.

Pay/Tax Information Once you click on “Pay/Tax Information” you will see the following screen Pay and tax information is available dating to 2014 Sample, Joe L For pay and tax information click the link at the left and then make sure the year is selected (2018 in this case). At this point the pay and tax information goes back to 2014, if you were an employee at that time.

YTD Information Year to Date Information is available as pictured below When selecting year-to-date information, it will populate in a format similar to this slide. Please note not all employees have the same earnings, deductions, or benefits, so each employees information and screen could be slightly different.

W-2 Select this option to view available W-2 information If you are looking for “W2” information, select it on the left side of the page and the information will be available to you.

Multiple Jobs? Employees with multiple jobs have the option to select their job position. Click the person icon to view the ESS site for each job. Sample, Joe L If you are employed by both the Board of Education and the Town of Vernon, you can click on the person icon to select the proper site accounts with a single login.

Resources The “Resources” icon will provide you with important links and documents. Sample, Joe L You can then click on the Resources tab and select resources as needed- including websites for the Town Vernon or the Vernon Public Schools and blank tax withholding forms.

To Request Assistance Please go to the home page Click on Contact To request assistance, please go to the home page and click on the contact tab at the right.

The email help screen will appear Enter the subject line and email your issue to HR. Once the email opens up, you can enter the subject line; in the body, please enter your request for assistance. Do not forget to click on send when you complete your assistance request.

Log Out To log out click on the person icon in the upper right corner and select “Log Out” Sample, Joe L When complete, please click on the person icon in the upper right side of the screen and select “Log Out”.

Questions Town of Vernon: Vernon Board of Education: humanresourcesTown@vernon-ct.gov Vernon Board of Education: humanresourcesBOE@vernon-ct.gov This completes the training. If you have any questions please contact the ESS help line via email at the address above.