Video Conferencing Presented by Bobby Blake IT Technical Support Specialist The Emerica Group, Inc.

Current Meeting, Presentation and Training Formats Off-Site communication is either by phone conference or travel to the site The presentations are given strictly in audio, unless traveling is involved Meetings and travel times must be established early Trainers and staff are flown to location to train new hires

Current Communication Limitations Cannot visually see the speaker Graphs, Pictures and Visual Aids cannot be used effectively during Presentation Must mail or fax copies of documents ahead of time Inconvenient use of telephone for communication to large groups Trainers and management must travel to train staff

Video Conferencing Systems Uses a high speed internet connection Can be displayed on large screens Audio may be heard using speaker systems or Television sets PowerPoint's, Word Documents and other visual aids may be displayed to each group of users 2 or more destinations may be connected at anytime Camera costs are $3000 per site

Conferencing Layout

Benefits of Remote Camera Systems Audience Interaction visual aids Exceptional Audio Larger Video Displays Fast, Reliable Video Better Listening Saves travel expenses Interact with clients

Video Conferencing Vs. Travel Costs Costs of Camera Systems and Maintenance: $10,000. Cost of Airfare for Management to Atlanta Office: $2000 Cost of Food for one Week: $1500 Cost of Hotel Stay: $1500 Cost of Rental Cars: $1200 Totals: $10,000 Vs. $6,200 for one trip!!!

Fixing Issues at CBE Allow Trainers to interact with new hires Eliminate Traveling Elimination of Mailing Documents Audience Interaction allowed

Recommendation Purchase camera system for Corp Office, Atlanta Office and Des Moines Office Train a member of management at each location on how to use the connection Incorporate more multi-site meetings in order to cover more training in a shorter period of time Encourage clients to invest in systems to better the form of communication between the companies

Sony Brochure Available for Pick up after Presentation