MS Access: Creating Advanced Form Design Instructor: Vicki Weidler Assistant: Joaquin Obieta

Overview Add a graphic control to a form Embed a graphic in an unbound object frame Bind a control to a calculated field Add calculated fields to a form Insert a combo box and modify its properties Format controls in a form Insert unbound controls Change the control tab order

Controls Unbound – not linked to any field in a table or a query Bound – linked to a field in a table or query Calculated – used to display a calculated value based on one or more fields in a table or query What is a database? A collection of data organized in some way to make it more useful Examples: Phone book, library card catalog system, LIAS CAT, Training registration system When do you use a database? Large collection of data To be organized in different ways based on multiple criteria Make it more useful by breaking it into smaller subsets of information Example: Admissions Office may want to view all University Park Penn State juniors from Pittsburgh 3 Types 1) Flat File – spreadsheet (show example) Relational Stores info in tables Tables can be joined many different ways using a primary key Benefits over flat files: Increases efficiency Reduces redundancy/duplications Improved performance 3) Object-Oriented Uses Java, C++, etc. Create different components in the system Once created, re-use, extend and modify the components

Summary Add a graphic control to a form Embed a graphic in an unbound object frame Bind a control to a calculated field Add calculated fields to a form Insert a combo box and modify its properties Format controls in a form Insert unbound controls Change the control tab order

Conclusion Resources Questions & Answers Evaluations Thank You!!! Unfortunately no consultants on campus to come to your office and help you design your database