1. FileMaker Pro: Using Advanced Features & Working with Layouts
Instructor: Vicki Weidler
Assistant: Joaquin Obieta

2. Overview Enter data automatically and set validations
Create calculation fields
Create a value list and change the default tab orders
Learn to move and resize fields
Learn to add custom text and graphics to the layout
Create and print layouts for reports, form letters, and mailing labels
What is a database?
A collection of data organized in some way to make it more useful
Examples: Phone book, library card catalog system, LIAS CAT, Training registration system
When do you use a database?
Large collection of data
To be organized in different ways based on multiple criteria
Make it more useful by breaking it into smaller subsets of information
Example: Admissions Office may want to view all University Park Penn State juniors from Pittsburgh
3 Types
1) Flat File – spreadsheet (show example)
Relational
Stores info in tables
Tables can be joined many different ways using a primary key
Benefits over flat files:
Increases efficiency
Reduces redundancy/duplications
Improved performance
3) Object-Oriented
Uses Java, C++, etc.
Create different components in the system
Once created, re-use, extend and modify the components

3. AutoEnter The check box Serial number Value from previous record Data
Calculated value
Looked-up value
Prohibit modification of value
What is a database?
A collection of data organized in some way to make it more useful
Examples: Phone book, library card catalog system, LIAS CAT, Training registration system
When do you use a database?
Large collection of data
To be organized in different ways based on multiple criteria
Make it more useful by breaking it into smaller subsets of information
Example: Admissions Office may want to view all University Park Penn State juniors from Pittsburgh
3 Types
1) Flat File – spreadsheet (show example)
Relational
Stores info in tables
Tables can be joined many different ways using a primary key
Benefits over flat files:
Increases efficiency
Reduces redundancy/duplications
Improved performance
3) Object-Oriented
Uses Java, C++, etc.
Create different components in the system
Once created, re-use, extend and modify the components

4. Validations Strict data type Not empty Unique Existing
Member of value list
In range
Validated by calculation
Maximum number of characters
Strict: Do not allow user to override validation
Display custom message if validation fails
What is a database?
A collection of data organized in some way to make it more useful
Examples: Phone book, library card catalog system, LIAS CAT, Training registration system
When do you use a database?
Large collection of data
To be organized in different ways based on multiple criteria
Make it more useful by breaking it into smaller subsets of information
Example: Admissions Office may want to view all University Park Penn State juniors from Pittsburgh
3 Types
1) Flat File – spreadsheet (show example)
Relational
Stores info in tables
Tables can be joined many different ways using a primary key
Benefits over flat files:
Increases efficiency
Reduces redundancy/duplications
Improved performance
3) Object-Oriented
Uses Java, C++, etc.
Create different components in the system
Once created, re-use, extend and modify the components

5. Storage Indexing On Indexing Off
Automatically turn indexing on if needed
A language from the Default language list
Notes & Tips
What is a database?
A collection of data organized in some way to make it more useful
Examples: Phone book, library card catalog system, LIAS CAT, Training registration system
When do you use a database?
Large collection of data
To be organized in different ways based on multiple criteria
Make it more useful by breaking it into smaller subsets of information
Example: Admissions Office may want to view all University Park Penn State juniors from Pittsburgh
3 Types
1) Flat File – spreadsheet (show example)
Relational
Stores info in tables
Tables can be joined many different ways using a primary key
Benefits over flat files:
Increases efficiency
Reduces redundancy/duplications
Improved performance
3) Object-Oriented
Uses Java, C++, etc.
Create different components in the system
Once created, re-use, extend and modify the components

6. Layouts Standard Columnar list/report Table view Labels Envelope
Blank layout
What is a database?
A collection of data organized in some way to make it more useful
Examples: Phone book, library card catalog system, LIAS CAT, Training registration system
When do you use a database?
Large collection of data
To be organized in different ways based on multiple criteria
Make it more useful by breaking it into smaller subsets of information
Example: Admissions Office may want to view all University Park Penn State juniors from Pittsburgh
3 Types
1) Flat File – spreadsheet (show example)
Relational
Stores info in tables
Tables can be joined many different ways using a primary key
Benefits over flat files:
Increases efficiency
Reduces redundancy/duplications
Improved performance
3) Object-Oriented
Uses Java, C++, etc.
Create different components in the system
Once created, re-use, extend and modify the components

7. Summary Enter data automatically and set validations
Create calculation fields
Create a value list and change the default tab orders
Learn to move and resize fields
Learn to add custom text and graphics to the layout
Create and print layouts for reports, form letters, and mailing labels
What is a database?
A collection of data organized in some way to make it more useful
Examples: Phone book, library card catalog system, LIAS CAT, Training registration system
When do you use a database?
Large collection of data
To be organized in different ways based on multiple criteria
Make it more useful by breaking it into smaller subsets of information
Example: Admissions Office may want to view all University Park Penn State juniors from Pittsburgh
3 Types
1) Flat File – spreadsheet (show example)
Relational
Stores info in tables
Tables can be joined many different ways using a primary key
Benefits over flat files:
Increases efficiency
Reduces redundancy/duplications
Improved performance
3) Object-Oriented
Uses Java, C++, etc.
Create different components in the system
Once created, re-use, extend and modify the components

8. Conclusion
Resources
Questions & Answers
Evaluations
Thank You!!!