1. MS Access: Access Basics Instructor: Vicki Weidler Assistant: Joaquin Obieta

2. Overview Explore the viewing options for MS Access tables, forms, queries & reports Learn how to navigate in a table and a form Learn how to run a query

3. Views in MS Access Design View - displays the structure of a table, query, form or report Datasheet View – displays data in a tabular format containing rows & columns in tables, queries & forms; view & edit PivotTable View – spreadsheet-like table used to analyze data dynamically in different ways in tables, queries & forms PivotChart View – presents data in a chart form in tables, queries & forms SQL View – allows you to create queries using SQL statements Form View – allows you to view and edit data in a form Layout Preview – allows you to check a report’s design; shows design elements & just enough records to verify the design is correct Print Preview – allows you to view a report including moving around a single page, multiple pages, look at several pages at once & change magnification to view details

4. Using Queries to Retrieve Data The conditions that you want the data to meet The fields that you want to see in the query result The tables from which you’ll extract the fields The means of extracting data Define the following:

5. Summary Explore the viewing options for MS Access tables, forms, queries & reports Learn how to navigate in a table and a form Learn how to run a query

6. Independent Practice Activity Datasheet View-shows data is a tabular format Design View-gives control over table structure Navigation Button-buttons at bottom of datasheet view used to move through records Record Selector-small box to left of each record in a table that you can click to select a record

7. Resources Questions & Answers Evaluations Thank You!!! Conclusion