2017-2018 Payroll Procedures

Employee Complete total hours worked and reflect absences on Hourly timesheet. Exception (Salaried) employees will only need to reflect absences and dates on timesheet. Submit leave requests to supervisor for approval. Inform supervisor or payroll coordinator of any corrections as soon as possible. Electronically submit the timesheet to supervisor.

Supervisor Edit and correct timesheet before the deadline (10th of the month). Review and respond to leave requests. Submit prior pay period corrections as soon as possible. Review and approve time sheets with your electronic signature.

Supervisors - Approved Time sheets, Personal/Business Leave requests, and all other payroll forms should be electronically submitted to the Payroll Coordinator for an employee’s payroll. Payroll dates are the 15th of the month through the 14th of the next month. A time sheet must be completed and submitted to the Payroll Coordinator no later than the 10th of each month.

Vacations are approved in advance through the immediate Supervisor and relayed via e-mail to the Payroll Coordinator for appropriate submittal to the Payroll Department. Supervisors should check leave balances before approval. We do not allow staff to have negative balances.

Sick days are earned as part of the employment with Denver Public Schools. Employees will accrue a portion of the yearly sick leave allotment each month. There is no maximum balance for sick leave.

Personal leave is not restricted to reasons of hardship or other pressing business or emergency needs. Personal days are used to provide employees paid time off from work for reasons that may include parent-teacher conferences, voting, jury duty, military obligations, car repair, or religious holidays. Personal leave must be pre-approved by the immediate Supervisor. Unused portions of such leave for personal reasons shall not accumulate from year to year.

Payroll Coordinator Edit and correct timesheet transmittal before the deadline (10th of the month). Submit prior pay period corrections as soon as possible. Submit timesheet completed by the employee and approved by the supervisor.