Simple Solution. Brighter Futures. 2018-2019 Physical fitness data reporting (SB 1873) 2018-2019 counselors data reporting (SB 490) September 2018 Presented by: Sergio A. Saenz ESC1

SB 1873 Physical Fitness - Background SB 1873, passed during the 85th legislative session (2017), amends TEC 38.0141 to require the following: The Commissioner must complete a report on physical education (PE) provided by each school district; The report results must be published on the Texas Education Agency’s website. TEC 38.041 requires each LEA to provide information on health and safety of student populations.

The published report must include the following information: Physical Education Report The published report must include the following information: Number of PE classes offered at each campus in the district. Number of days, classes, minutes offered each week by each campus Four weeks in leading to snapshot in October.

Physical Education Report The published report must include the following information: Ratio of students enrolled in PE classes in the district compared to the overall enrollment; Average PE class size at each campus in the district;

Physical Education Report Number of PE teachers in the district who are licensed, certified, or endorsed by an accredited teacher preparation program to teach PE;

Physical Education Report Whether each campus in the district has the appropriate equipment and adequate facilities for students to engage in the amount and intensity of physical activity required under Section 28.002.

Physical Fitness Report Data Sources Report Requirement Data Source for Report Requirement The number of physical education classes offered at each campus in the district and detail the number of days, classes, and minutes offered each week by each campus; TSDS PEIMS (Eight new data elements being added with this proposal) 90 record submitted for Staff

Physical Fitness Report Data Sources Report Requirement Data Source for Report Requirement The ratio of students enrolled in physical education classes in the district compared to the overall enrollment; TSDS PEIMS Staff Responsibility Data currently collected The average physical education class size at each campus in the district; Number of student in each section 90 record.

Physical Fitness Report Data Sources Report Requirement Data Source for Report Requirement The number of physical education teachers in the district who are licensed, certified, or endorsed by an accredited teacher preparation program to teach physical education; State Board of Educator Certification (SBEC) ECOS system TEA will grab from SBEC Certification database

Physical Fitness Report Data Sources Report Requirement Data Source for Report Requirement Whether each campus in the district has the appropriate equipment and adequate facilities for students to engage in the amount and intensity of physical activity required under Section 28.002; School Health Survey administered by the Curriculum Standards and Student Support Division Appropriate facilities and equipment. CI dept gets School Health Survey Barney Fudge Curriculum Division

Physical Fitness Report Data Sources Report Requirement Data Source for Report Requirement Whether the district allows modifications or accommodations that allow physical education courses to meet the needs of students with disabilities; and School Health Survey administered by the Curriculum Standards and Student Support Division

Physical Fitness Report Data Sources Report Requirement Data Source for Report Requirement Whether the district has a policy that allows teachers or administrators in the district to withhold physical activity from a student as punishment. School Health Survey administered by the Curriculum Standards and Student Support Division

Physical Fitness TSDS PEIMS Changes The following TSDS data elements were added to the StaffResponsibilitiesExtension complex type to indicate the number of minutes a PE class is offered each week by campus: E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 4 weeks of October

Physical Fitness TSDS PEIMS Changes E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1 E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2 E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3 E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4 For Each PE section

Physical Fitness TSDS PEIMS Changes E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 indicates, for a physical education teaching staff responsibility, the number of days in which physical education instruction is provided for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.

Physical Fitness TSDS PEIMS Changes Element ID – E1604 Data Element – NUMBER-DAYS-TAUGHT-WEEK-1 XML Name – TX-NumberDaysTaughtWeek1 Domain of Values – 0-7 Length – 1 Data Type – NUMERIC Pattern – # Collected – Submission 1 Mandatory – No

Physical Fitness TSDS PEIMS Changes E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 indicates, for a physical education teaching staff responsibility, the number of days in which physical education instruction is provided for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October.

Physical Fitness TSDS PEIMS Changes Element ID – E1605 Data Element – NUMBER-DAYS-TAUGHT-WEEK-2 XML Name – TX-NumberDaysTaughtWeek2 Domain of Values – 0-7 Length – 1 Data Type – NUMERIC Pattern – # Collected – Submission 1 Mandatory – No

Physical Fitness TSDS PEIMS Changes E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 indicates, for a physical education teaching staff responsibility, the number of days in which physical education instruction is provided for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.

Physical Fitness TSDS PEIMS Changes Element ID – E1606 Data Element – NUMBER-DAYS-TAUGHT-WEEK-3 XML Name – TX-NumberDaysTaughtWeek3 Domain of Values – 0-7 Length – 1 Data Type – NUMERIC Pattern – # Collected – Submission 1 Mandatory – No

Physical Fitness TSDS PEIMS Changes E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 indicates, for a physical education teaching staff responsibility, the number of days in which physical education instruction is provided for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.

Physical Fitness TSDS PEIMS Changes Element ID – E1607 Data Element – NUMBER-DAYS-TAUGHT-WEEK-4 XML Name – TX-NumberDaysTaughtWeek4 Domain of Values – 0-7 Length – 1 Data Type – NUMERIC Pattern – # Collected – Submission 1 Mandatory – No

Physical Fitness TSDS PEIMS Changes E1608 – NUMBER-MINUTES-TAUGHT-WEEK- 1 indicates, for a physical education teaching staff responsibility, the number of minutes in which physical education instruction is provided for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.

Physical Fitness TSDS PEIMS Changes Element ID – E1608 Data Element – NUMBER-MINUTES-TAUGHT- WEEK-1 XML Name – TX-NumberMinutesTaughtWeek1 Domain of Values – 0-3000 Length – 4 Data Type – Numeric Pattern - #### Submission – Submission 1 Mandatory – No

Physical Fitness TSDS PEIMS Changes E1609 – NUMBER-MINUTES-TAUGHT-WEEK- 2 indicates, for a physical education teaching staff responsibility, the number of minutes in which physical education instruction is provided for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October.

Physical Fitness TSDS PEIMS Changes Element ID – E1609 Data Element – NUMBER-MINUTES-TAUGHT- WEEK-2 XML Name – TX-NumberMinutesTaughtWeek2 Domain of Values – 0-3000 Length – 4 Data Type – Numeric Pattern - #### Submission – Submission 1 Mandatory – No

Physical Fitness TSDS PEIMS Changes E1610 – NUMBER-MINUTES-TAUGHT-WEEK- 3 indicates, for a physical education teaching staff responsibility, the number of minutes in which physical education instruction is provided for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.

Physical Fitness TSDS PEIMS Changes Element ID – E1610 Data Element – NUMBER-MINUTES-TAUGHT- WEEK-3 XML Name – TX-NumberMinutesTaughtWeek3 Domain of Values – 0-3000 Length – 4 Data Type – Numeric Pattern - #### Submission – Submission 1 Mandatory – No

Physical Fitness TSDS PEIMS Changes E1611 – NUMBER-MINUTES-TAUGHT-WEEK- 4 indicates, for a physical education teaching staff responsibility, the number of minutes in which physical education instruction is provided for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.

Physical Fitness TSDS PEIMS Changes Element ID – E1611 Data Element – NUMBER-MINUTES- TAUGHT-WEEK-4 XML Name – TX- NumberMinutesTaughtWeek4 Domain of Values – 0-3000 Length – 4 Data Type – Numeric Pattern - ##### Submission – Submission 1 Mandatory – No

Business Validation Rule 30090-0105 The Teacher of Record for a Physical Education responsibility must be reported with the new fields.

Business Validation Rule 30090-0105 If SERVICE-ID is a Physical Education course ("02530002", "02530003", "02850000", "03823000", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), and NUMBER-STUDENTS-IN-CLASS is greater than 0, then Logic used in Validation

Business Validation Rule 30090-0105 the following fields must not be blank: NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4.

Business Validation Rule 30090-0106 Non-Physical Education and Non-Teacher of Record responsibilities cannot be reported with the new fields.

Business Validation Rules 30090-0106 If NUMBER-STUDENTS-IN-CLASS is 0 or blank/not reported, or SERVICE-ID is NOT a Physical Education course ("02530002", "02530003", "02850000", "03823000", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), then

Business Validation Rule 30090-0106 the following fields must be blank/not reported: NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4. We would not expect to get day or minutes taught week 1-week 4

Business Rules 30090-0107 thru 30090-0110 New rules verify that days taught and minutes taught are being reported simultaneously for any given week.

Business Rules 30090-0107 and 30090-0108 If NUMBER-DAYS-TAUGHT-WEEK-1 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-1 must be greater than 0. If NUMBER-DAYS-TAUGHT-WEEK-2 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-2 must be greater than 0. Each one of those rules goes hand in hand for each reporting week in October

Business Rules 30090-0109 and 30090-0110 If NUMBER-DAYS-TAUGHT-WEEK-3 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-3 must be greater than 0 If NUMBER-DAYS-TAUGHT-WEEK-4 is greater than 0, then NUMBERMINUTES-TAUGHT-WEEK-4 must be greater than 0. Inverse of previous rule

Business Rules 30090-0011 – 30090-0014 New rules verify that minutes taught and days taught are being reported simultaneously for any given week.

Business Rules 30090-0111 and 30090-0112 If NUMBER-MINUTES-TAUGHT-WEEK-1 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-1 must be greater than 0. If NUMBER-MINUTES-TAUGHT-WEEK-2 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-2 must be greater than 0.

Business Rules 30090-0113 and 30090-0114 If NUMBER-MINUTES-TAUGHT-WEEK-3 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-3 must be greater than 0. If NUMBER-MINUTES-TAUGHT-WEEK-4 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-4 must be greater than 0.

Business Rule 30090-0115 A new rule was created to warn users about reporting more than five number of days taught in a week. School on days other than Monday through Friday is rare. Domain of Values is 0-7 therefore, created as Special Warning in order to capture what happened.

Business Rule 30090-0115 If NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, or NUMBER-DAYS-TAUGHT-WEEK-4 is not blank, then NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, and NUMBER-DAYS-TAUGHT-WEEK-4 should be 1-5. Domain of Values is 0-7 therefore, created as Special Warning in order to capture what happened.

Business Rule 30090-0116 A new rule was created to warn users about reporting number of minutes taught more than 1800 during the four-week period in October (includes last Friday in October).

Business Rule 30090-0116 If NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, or NUMBER-MINUTES-TAUGHT-WEEK-4 is not blank, then NUMBER-MINUTES-TAUGHT-WEEK-1 plus NUMBER-MINUTES-TAUGHT-WEEK-2 plus NUMBER-MINUTES-TAUGHT-WEEK-3 plus and NUMBER-MINUTES-TAUGHT-WEEK-4 should be less than or equal to 1800.

Physical Fitness Q & A Question: When will the eight new data elements be reported?

Physical Fitness Q & A Answer: Submission 1. The new data elements can only be reported for persons with staff responsibilities with PE service IDs. Staff with PE substitution responsibilities (PES00000- PES00015) are not reported with the eight new elements. Additional Information: PE Course service IDs are "02530002", "02530003", "02850000", "03823000", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX "

Physical Fitness Q & A Question: If multiple teachers are assigned to a particular PE course section, which PE teacher is reported with the elements? Answer: Only the Teacher of Record is reported with the Number of Students in Class (E0170) field greater than zero for each academic staff responsibility, and only the Teacher of Record is reported with the eight new data elements. See Rules: 30090-0105 and 30090-0106

2018-2019 counselors data reporting (SB 490) Simple Solution. Brighter Futures. 2018-2019 counselors data reporting (SB 490) September 2018

SB 490 Counselors- Background SB 490, which was passed during the 85th Legislative session (2017), amends TEC 42.006 (a-2) to require the reporting of information regarding the availability of school counselors (ROLE-ID 008) at each campus. What is the purpose of this SB? In the statute to calculate the availability of counselors to serve students needs. Legislators are trying to improve the ratio of teachers to counselors in public schools.

SB 490 TSDS PEIMS Data Changes The reporting of E1057 MONTHLY-MINUTES will be applicable for counselors (ROLE-ID 008) in the 2018-2019 school year on the StaffResponsibilitiesExtension complex type to accomplish the requirement of SB 490. Business validations have been updated to allow counselors to be reported with the MONTHLY-MINUTES data element (E1057). Monthly Minutes will be applicable to counselors now. Business Validations have been added to enforce the new requirement Source: PEIMS Requirements Staff 90 record 8.2.3 pg. 19 MONTHLY-MINUTES is also reported for only one non-instructional ROLE-ID “008” Counselor, and is based upon 9600 minutes a month (8 hours per day x 5 days per week x 4 weeks per month). The total MONTHLY-MINUTES are reported for each unique service that is provided. The four weeks preceding the PEIMS Fall snapshot (as-of) date (the last Friday in October) must be considered to calculate the monthly minutes. For example, a class that is taught for one hour every day would report 1,200 monthly minutes (60 minutes x 5 days x 4 weeks) for that class. A class taught one hour three times each week would report 720 monthly minutes (60 minutes x 3 days x 4 weeks). A class taught for different amounts of time each week would be reported with a cumulative monthly minute total.

SB 490 Monthly-Minute Examples Scenario #1: Full-Time Staff Person – Counselor (100%) ROLE-ID MONTHLY-MINUTES 008-Counselors 9600 Scenario #2: Half-Time Staff Person – Counselor (50%) ROLE-ID MONTHLY-MINUTES 008-Counselors 4800 Teachers are calculated at 8400 FTE for teacher and 9600 FTE for counselor Example #3: 6300 and 2400 minutes do not add up to 9600 and do not need to since teachers earn a full FTE with 8400 monthly minutes. Scenario #3: Full-Time Staff Person – Teacher (75%) and Counselor (25%) ROLE-ID MONTHLY-MINUTES 087-Teacher 6300 008-Counselor 2400

SB 490 Monthly-Minute Examples Scenario #4: Half-Time Staff Person – Teacher (50%) and Counselor (50%) ROLE-ID MONTHLY-MINUTES 087 – Teacher 3150 008 – Counselor 1200 Scenario #5: Full-Time Staff Person – Counselor (25%) and Principal (75%) ROLE-ID MONTHLY-MINUTES 008 – Counselors 2400 020 – Principal Not reported Scenario 5: 9600 x 25% (.25) = 2400 minutes Scenario 6: 9600 x 40% (.40) = 3840 minutes Scenario #6: Full-Time Staff Person – Teacher (50%), Counselor (40%), and Assistant Principal (10%) ROLE-ID MONTHLY-MINUTES 087 – Teacher 4200 008 – Counselor 3840 003 – Assistant Principal Not reported

Business Validation Rule: 30090-0008 SB 490 Business Validation Rule Changes (Revisions) Business Validation Rule: 30090-0008 Rule Text: If ROLE-ID is NOT "002", "007", “008”, "015", "016", "017", "018", "021", "026", "032", "033", "036", "047", or "087", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN- CLASS, CLASS-TYPE-CODE, and MONTHLY-MINUTES. Business Meaning: For a staff responsibility where TX- StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX- ClassTypeCode, and TX-MonthlyMinutes. Reason for revision: Rule adds ROLE-ID 008 (counselors) to allow MONTHLY-MINUTES (E1057) to be reported for counselors. Explanation: Rule adds counselors (ROLE-ID 008) to allow MONTHLY-MINUTES (E1057) to be reported for counselors. In previous year the Business Meaning read “For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.” 008 is also included in Rule Text

Business Validation Rule: 30090-0079 SB 490 Business Validation Rule Changes (Revisions) Business Validation Rule: 30090-0079 Rule Text: For a particular TX-UNIQUE-STAFF-ID, if any MONTHLY-MINUTES are not blank, then the sum of the MONTHLY-MINUTES on all responsibilities should be at least 60. Business Meaning: All of the responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes. Reason for revision: Removed “instructional” from the business meaning in order to include counselors (Role ID 008) to report MONTHLY-MINUTES (E1057). Explanation: Business Meaning in previous year read “All of the instructional responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes.”

Business Validation Rule: 30090-0103 SB 490 Business Validation Rule Changes (Additions) Business Validation Rule: 30090-0103 Rule Text: If ROLE-ID is "008", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN- CLASS, and CLASS-TYPE-CODE. Business Meaning: For a staff responsibility where TX- StaffRole is "Counselor" (008), the following must be blank/not reported: UniqueSectionCode, TX- NumberStudentsInClass, and TX-ClassTypeCode. Fatal in Submission 1 Applies to ESCs, Districts, Campuses, and Charters Explanation: Added restrictions on reporting course section data for counselors (Role ID 008).

Business Validation Rule: 30090-0104 SB 490 Business Validation Rule Changes (Additions) Business Validation Rule: 30090-0104 Rule Text: If ROLE-ID is "008", then MONTHLY- MINUTES must not be blank. Business Meaning: For a staff responsibility where TX- StaffRole is "Counselor" (008), TX-MonthlyMinutes must be provided. Fatal in Submission 1 Applies to ESCs, Districts, Campuses, and Charters Explanation: Require the reporting of monthly minutes for counselors (Role ID 008).