Auckland 2017 World Masters Games SportAccord 2013 Presentation - Jennah Wootten

Contents Background Governance establishment Sport and venues Torino 2013 World Masters Games Legacy planning

Governance Purpose built entity Board of Directors and Chair Executive Researched optimum governance structure Decision based on effective and efficient delivery, clarity in roles and accountability, sole focus, informed by unique characteristics of event (participation driven, diverse stakeholders etc) Target to establish Limited liability Company by 1 July 2013 Developing constitution, and terms of reference Board of Directors Skills and expertise based board, non partisan, 5-7 members Recruitment underway (major events, marketing and communications, destination/tourism, commercial, financial competency, sport and connections/networks and governance pre-requisite) NZ Masters Games Representative Sheffield recruit chair, then at least 4 more. Management/executive Chief Executive recruitment process underway Developing governance and management relationship structure Developing event delivery roles and responsibilities

Sports and venues Overarching principles Capability assessment Sports and venues engagement Timeframes for selection Overarching principles for WMG 2017 to provide the strategic direction and vision: World Class Sport Genuine Hosts Unique Experience Aspirational Destination Sport Objectives - Attract participant numbers, provide a high quality event experience and deliver a quality competition. Deliver an operationally excellent sports programme Work with passionate sports partners who consider WMG 2017 a priority Exceed the 25,000 athlete target Ensure WMG 2017 leaves a positive legacy Venue Objectives - Their quality, location and support will all contribute to the athlete’s experience of the event. Secure facilities that will best support the delivery of an operationally excellent sports programme Ensure venues support WMG 2017 in its commercial imperatives Maximize clustering opportunities in order to enhance the competitors experience Next Steps formal engagement process June Forum: ensure they understand the potential return / benefit for their commitment September Forum: Torino 2013 learnings and update on the sports and venues selection process. November Forum: officially announce the successful sports and venues.

Torino 2013 New Zealand ambassadors Expo promotion Observers programme Website launch Vision to “expose Torino 2013 participants to New Zealand’s unique Kiwi-tanga culture reinforcing that they as masters enthusiasts can fulfil their travel and adventure bucket list at World Masters Games 2017.” Objective 1: Join forces with New Zealander’s travelling to Torino 2013 in order to create a World Masters Games 2017 Tribe; Objective 2: Initiate Torino 2013 participants on how Kiwi-tanga feels by weaving New Zealand culture throughout the games in an interactive and entertaining way; Objective 3: Invest time with the International Federations and the International Masters Games Association to ensure their confidence in World Masters Games 2017 planning and; Objective 4: Obtain key learning’s from Torino 2013 that can be incorporated into World Masters Games 2017 planning Projects: ‘Official Kiwi Friend’ ambassadors programme – target approx 150 NZ athletes Launch of the event website and social media activity Expo stand presence with IMGA Observers programme and CE and Chairman involvement (Closing Ceremony)

Legacy Plan Stakeholder engagement Draft legacy goals 3 workshops with key stakeholders Drafting Legacy goals together, with target to confirm by end of year. Legacy Goal 1 -Making ‘sport for life’ the New Zealand way Legacy Goal 2 - Celebration of Auckland as a cultural and welcoming international city Legacy Goal 3 - Showcase Auckland and New Zealand as major events destination Legacy Goal 4 - Showcasing our innovation and enterprise

Priorities for remainder of 2013 Processes and policies Brand development Event date Stakeholder engagement Tourism shoulder season, target to confirm date next year, but complete commercial strategy first. Considering; venue availability, public holidays, financial year, concurrent events, field quality, access to officials/volunteers, school holidays, daylight savings, weather, shoulder season, international flight capacity, concurrent masters events.

In closing Fit for purpose governance structure Whole of programme approach Prepared for Torino 2013 World Masters Games Commitment to Federations and IMGA Largest event NZ will host in next decade

Auckland 2017 World Masters Games… 46 months to go!