Word processing package

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Presentation transcript:

Word processing package Microsoft Word 2013 Word processing package K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake How to Load MS Word 2010 Start Select MS Word Icon or Double click on the Desktop Shortcut Or Start All Programs  Microsoft Office  MS Word K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Create a New Document Start All Programs  Microsoft Office  MS Word Blank Document K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Basic Parts of MS Word 2010 Tab (Home) Dialogue Box Launcher Ruler Ribbon Title Bar Group (Font) Quick Access Toolbar Working Area Status bar Zoom Slider K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Change the Basic view View Tab Views Group Select Layout you Need K.D.Ashan Ravindra Dissanayake

Show / Hide Ruler ,Grid Lines, Navigation Pane View Tab Show Group Select (Check) Ruler/Grid Lines/Navigation Pane K.D.Ashan Ravindra Dissanayake

Zoom In /Zoom Out Document View Tab Zoom Group Click “Zoom” Button Select Zooming Level Ok * Use Zoom Slider on the Status bar to change the zooming level K.D.Ashan Ravindra Dissanayake

Open New Document Window View Tab Window Group Click “New Window” Button * Work Different places on the same document (it will open another windows) K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Save / Save as Document File Save Select a Location Type a File Name Select “Save as Type” K.D.Ashan Ravindra Dissanayake

Save document with Password File Save as Select a Location Type a File Name Select “Tools” General Options Type Password as Required  OK Re Enter Passwords Save K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Insert Blank Page Insert Tab Pages Group Blank Page K.D.Ashan Ravindra Dissanayake

Add Button to Quick Access Tool Bar Click “Customize Quick Access toolbar” Button More Commands Select Commands Press “Add” Button OK * To remove quick access tool bar buttons use the same path and Click “Remove” button K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Customize The Ribbon File Tab Options Customize Ribbon Select Commands Add Ok * You can add New tab using customize ribbon dialogue box K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Formatting Text Select The Text Home Tab Font Group Increase/Decrease Font Size Change Case Font Type Font Size Clear Formatting * Subscript Font Color Underline Bold Highlight Superscript Italic Font Effects Strikethrough * Use Dialogue Box Launcher to do More Changes K.D.Ashan Ravindra Dissanayake

Copy/Cut/Paste/Format Painter Select The Text Home Tab Clipboard Group Cut Copy * Paste Format Painter * Use Dialogue Box Launcher to do More Changes K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Find & Replace Home Tab Editing Group Find / Replace * Use Replace /Replace all accordingly to replace the similar word or words K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Text Align Home Tab Paragraph Group Align Left / Right / Center / Justify Align Left Align Right Justify Center K.D.Ashan Ravindra Dissanayake

Line and Paragraph Spacing Home Tab Paragraph Group Line and paragraph Spacing Line & Paragraph Spacing * Use Dialogue Box Launcher to make More Changes K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Bullets & Numbering Select the Text Home Tab Paragraph Group Bullets / Numbering Select a Bullet /Number Style or Define your Own Bullets / Numbering * Use Change List level to make it more adequate K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Sort text /Number Select the Text/Number Home Tab Paragraph Group Sort Arrange the Relevant options OK Sort * Use Number /Text /Date to sort K.D.Ashan Ravindra Dissanayake

Increase/Decrease Indentation Select the Text/Paragraph Home Tab Paragraph Group Increase /Decrease Indent Increase/Decrease Indent K.D.Ashan Ravindra Dissanayake

Increase/Decrease In dentation Select the Text/Paragraph Home Tab Paragraph Group Increase /Decrease Indent Increase/Decrease Indent K.D.Ashan Ravindra Dissanayake

Insert Page Break/Cover page/Blank Page Insert Tab Pages Group Select Cover/Blank page/Page break K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Insert Picture Insert Tab Illustrations Group Picture Browse and Select a Picture Insert * Select picture and Use Formatting tab to make any changes to the picture K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Insert Shapes Insert Tab Illustrations Group Select a Shape Click and Drag to Draw Picture * Select picture and Use Formatting tab to make any changes to the picture K.D.Ashan Ravindra Dissanayake

Format Shape (Fill Color) Select the shape Format Tab Shape Style Group Shape Fill Select the Color / Fill Style K.D.Ashan Ravindra Dissanayake

Format Shape (Shape Outline) Select the shape Format Tab Shape Style Group Shape Outline Select the Color / Weight/Dashes K.D.Ashan Ravindra Dissanayake

Grouping Shapes Select the shape While Holding Shift Button Right Click on the Selected Shapes Group * To Ungroup  Right Click on the Grouped Shape  Group  Ungroup K.D.Ashan Ravindra Dissanayake

Change Shape Order (Front /Back) Select the shape Format tab Arrange group Bring forward / Send backward K.D.Ashan Ravindra Dissanayake

Insert Smart Art Insert Tab Illustrations Group Smart Art Select Smart Art Type Select Smart Art Style Ok * Select Smart art and use Design and Format tab to make changes K.D.Ashan Ravindra Dissanayake

Change Page background/formatting/theme Design Tab Document Formatting group Themes/Style/Page Background/ K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Change Text Style Select Text /Title Home Tab Styles Group Select or Create a New Style K.D.Ashan Ravindra Dissanayake

Insert Page Number / header / Footer Insert Tab Header & Footer Group Header /Footer / Page Number Arrange Settings Close Header & Footer K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Change Page Margins Page Layout Tab Page Setup Group Margins Custom margin Arrange Settings OK K.D.Ashan Ravindra Dissanayake

Change Page Orientation Page Layout Tab Page Setup Group Orientation Landscape / portrait K.D.Ashan Ravindra Dissanayake

K.D.Ashan Ravindra Dissanayake Change Page Size Page Layout Tab Page Setup Group Orientation Landscape / portrait K.D.Ashan Ravindra Dissanayake

Columns Page Layout Tab Page Setup Group Columns More Columns Select number of Columns OK * Use Break Column Break to move next Column K.D.Ashan Ravindra Dissanayake

Table of Contents References Tab Table of Contents Group Select a Style * Use Custom Table of Contents to make more changes K.D.Ashan Ravindra Dissanayake

Spelling & Grammar Review Tab Proofing group Spelling & Grammar Change /Change All * Use Ignore all or ignore if you don’t wanna make changes K.D.Ashan Ravindra Dissanayake

Mail Merge Customize Columns OK Select Recipients Ok Next Type your letter Mailings Tab Start mail merge group Start Mail Merge Step by step mail merge wizard Select letter Next Use Current Document Type New List Create Mail Merge Customize Columns OK Select Recipients Ok Next Next –Finish Mail Merge Wizard Edit individual letters All * Use Ignore all or ignore if you don’t wanna make changes K.D.Ashan Ravindra Dissanayake

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