Evaluation of National Veterinary Services using the OIE PVS Tool Workshop for OIE new Delegates of Europe ENSV, Lyons, France 4 – 5 November 2008 Gastón Funes Head, Regional Activities Department

OIE-PVS Evaluation Topics of the presentation: Background Basis in OIE standard Objectives Procedures Evaluation process Gap analysis Follow-up

SOME KEY FACTS Established in 1924: 172 Members Intergovernmental organisation – predates the UN Permanent Regional Representations: Bamako (Mali), Buenos Aires (Argentina), Tokyo (Japan), Sofia (Bulgaria) and Beirut (Lebanon) Sub-regional Offices: Bangkok (Thailand), Gaborone (Botswana), Panama, Brussels (Belgium) Regional Commissions: Africa, America, Asia-Pacific, Europe and Middle East 50 13 Go through OIE objectives that are related to the subject of this conference Guarantee the transparancy of the world zoosanitary information To encourage international solidarity in the control of animal diseases : avian influenza does not need a passport To provide healt standards for international trade: to give the CVO’ s recommendations on the trade of animals and animal products in case of an outbreak of one of the listed diseases. This will provide unjustified trade barriers, lead to fairer trade and is of benefit for the developing countries. Provide a better guarantee of the safety of food of animal origin. 29 52 28

‘The improvement of animal health all around the world’ OIE MANDATE Historical: ‘To prevent animal diseases from spreading around the world’ The 4th Strategic Plan 2006/2010 extends the OIE’s global mandate to: ‘The improvement of animal health all around the world’

OIE OBJECTIVES ANIMAL HEALTH INFORMATION to ensure transparency in the global animal disease and zoonosis situation to collect, analyse and disseminate scientific veterinary information

OIE OBJECTIVES INTERNATIONAL STANDARDS to promulgate health standards for the safety of international trade in animals and animal products (within its WTO mandate) and animal disease surveillance to contribute to food safety and food security and to promote animal welfare, through a science-based approach

OIE OBJECTIVES ACTIVITIES OF VETERINARY SERVICES to provide expertise and encourage international solidarity in the control of animal diseases to improve the legal framework and resources of national Veterinary Services PVS concept linked with these objectives

OIE INTERNATIONAL STANDARDS Official references of the World Trade Organisation SPS Agreement Adopted by consensus of OIE Members Terrestrial Animal Health Code mammals, birds and bees Available at http://www.oie.int/eng/normes/mcode/en_sommaire.htm Section 3: Quality of Veterinary Services Chapter 3.1. - Veterinary Services Chapter 3.2. - Evaluation of VS

Evaluation of the Performance of Veterinary Services

What is the OIE-PVS Tool? An assessment tool on level of compliance with OIE international standards on Quality and Evaluation of Veterinary Services Chapter 3.1.: Veterinary Services Chapter 3.2.: Evaluation of VS

Use of the OIE-PVS Tool Self evaluation performed by internal and/or OIE experts for the purpose of assessing the performance of VS …process reviewed on a regular basis to monitor improvements

Use of the OIE-PVS Tool An evaluation relevant to bilateral negotiations between trading countries: … performed at the request of either country …best done by mutual agreement

Use of the OIE-PVS Tool An independent objective evaluation that provides a strong legitimization of a request for national and/or international financing Major donors have accepted the use of the OIE PVS Tool and the criteria in the Code in the evaluation of performance and priorities of VS, as a prerequisite and a key guide in helping countries make requests for investment

Output of OIE-PVS Evaluation: “First diagnostic” of conformity of VS with OIE standards on Quality, which allows: Gap identification (legitimacy of the request and leverage effect): ..national use for self improvement; ..external use for financial support; ..use for credibility in international trade.

Legal Basis (OIE Code) from Article 3.2.1. The purpose of evaluation may be to assist a national authority in the decision-making process regarding priorities for its own VS (self-evaluation)… to assist the process of risk analysis in international trade … to which official sanitary and/or zoosanitary controls apply.

Legal Basis (OIE Code) from Article 3.1.3. “Members should recognise the right of another Member to undertake, or request it to undertake, an evaluation of its VS where the initiating Member is an actual or prospective importer or exporter of commodities, and where the evaluation is to be a component of a risk analysis process which is to be used to determine sanitary measures to be applied to trade.”

OIE Code: Reference to OIE PVS-Tool: from Article 3.1.5. Evaluation facilitated by OIE experts under the auspices of the OIE …procedures for the evaluation of VS upon request by Members, International Committee endorses a list of approved experts…, Experts facilitate the evaluation of VS of Members based on the provisions in Chapter 3.2., using the OIE Tool for the Evaluation of Performance of Veterinary Services (OIE PVS Tool).

OIE Tool for the Evaluation of Performance of Veterinary Services OIE-PVS Tool OIE Tool for the Evaluation of Performance of Veterinary Services http://www.oie.int/eng/oie/organisation/EN_OIE%20PVS%20Tool_2008.pdf

4 fundamental components Critical competencies (6 - 12) OIE PVS TOOL PVS 4 fundamental components Critical competencies (6 - 12) 5 levels of advancement

OIE PVS TOOL 4 FUNDAMENTAL COMPONENTS Human, physical and financial resources Technical authority and capability Interaction with stakeholders Access to markets

OIE PVS TOOL 6 - 12 critical competencies in each fundamental component I) Human, physical and financial resources Professional and technical staffing Competencies of veterinarians and veterinary para-professionals Physical resources Funding ……

Level 5 full compliance with OIE standards OIE PVS TOOL 5 levels of advancement (qualitative) for each critical competency Level 1 no compliance Level 5 full compliance with OIE standards A higher level assumes compliance with all preceding levels

OIE PVS TOOL Critical competency II-1 Veterinary Laboratory Diagnosis Example Critical competency II-1 Veterinary Laboratory Diagnosis Definition: ‘The authority and capability of the VS to identify and record pathogenic agents, including those relevant for public health, that can adversely affect animals and animal products’.

Example II. 1 Level Veterinary Laboratory Diagnosis 1. Disease diagnosis is almost always conducted by clinical means only, with laboratory diagnostic capability being generally unavailable. 2. For major zoonoses and diseases of national economic importance, the VS have access to and use a laboratory to obtain a correct diagnosis. 3. For other zoonoses and diseases present in the country, the VS have access to and use a laboratory to obtain a correct diagnosis. 4. For diseases of zoonotic or economic importance not present in the country, but known to exist in the region and/ or that could enter the country, the VS have access to and use a laboratory to obtain a correct diagnosis. 5. In the case of new and emerging diseases in the region or world, the VS have access to and use a network of national or international reference laboratories (e.g. an OIE Reference Laboratory) to obtain a correct diagnosis.

OIE PVS APPROACH External independent evaluation Upon request of the country according to its context To assess Compliance with OIE Standards Strengths / Weaknesses Gaps / areas for improvement Not an audit

OIE PVS APPROACH Experts trained and certified by the OIE Assessment based on facts & evidence, not impressions Donors have accepted the use of the OIE PVS Tool in the evaluation of the performance of VS A prerequisite and a guide in helping countries request national and/or international financial support needed to make improvements

STEPS IN THE OIE-PVS EVALUATION Official request from the OIE Delegate Propose names of experts and dates EVALUATION (documents and mission) Draft Report Peer review Country agreement/comments on the draft report Final report confidential until this stage …for release only if agreed

OIE-PVS Evaluation Team Team Leader + Expert(s) …+ Observer(s) …+ Facilitator(s) ~ 150 OIE certified PVS experts trained so far (May 06; July 06; Feb. 07 and in Feb. 08) (adopted by OIE Members and recognised by donors) Four operating languages: EN, FR, SP & RU Geographical balance Missions financed through the OIE World Fund

OIE-PVS Evaluation OIE Forum for discussions and analysis: OIE-PVS internal Task Force OIE Ad Hoc Group on Evaluation of VS OIE specific workshops (feed back experts) Useful elements: OIE-PVS Tool Indicators for each CC OIE-PVS Manual of the Assessor: Vol 1: Guidelines for conducting an evaluation Vol 2: Guidelines for writing an evaluation report

PVS Evaluation Missions – (As at 31 October 2008) REGION Official requests from countries Missions completed Gap analysis requests AFRICA 36 32 6 AMERICAS 16 10 1 ASIA/ PACIFIC 13 EUROPE 11 9 2 MIDDLE EAST 12 TOTAL* 88 67 AFRICA (36): Algeria, Benin, Burkina Faso, Burundi, Cameroon, Chad, Côte D’Ivoire, Congo (DR), Djibouti, Egypt, Eritrea, Gabon, Ghana, Guinea, Guinea-Bissau, Kenya, Lesotho, Madagascar, Malawi, Mali, Mauritania, Mauritius, Morocco, Mozambique, Namibia, Niger, Nigeria, Senegal, Swaziland, Sudan, Tanzania, Togo, Tunisia, Uganda, Rwanda, Zambia. AMERICAS (16): Barbados, Belize, Bolivia, Brazil, Colombia, Costa Rica, Dominican Republic, Guyana, Honduras, Jamaica, Mexico, Panama, Paraguay, Peru, Salvador, Uruguay. ASIA/PACIFIC (13): Bangladesh, Bhutan, Brunei, Cambodia, Fiji, Indonesia, Korea (PDR), Lao, Mongolia, Nepal, Philippines, Sri Lanka, Vietnam. EUROPE (11): Albania, Armenia, Azerbaijan, Bulgaria, Kazakhstan, Kyrgyzstan, Romania, Tajikistan, Turkey, Ukraine, Uzbekistan. MIDDLE EAST (12): Afghanistan, Bahrein, Jordan, Lebanon, Kuwait, Qatar, Saudi Arabia, Palestinian National Authority, , Oman, Syria, UAE, Yemen, Most of pending missions are planned until the end of the year 2008.

PVS Evaluation Missions in Europe (As at 31 October 2008) Country Missions carried out Report Released Albania yes   Armenia Azerbaijan Bulgaria In planning Kazakhstan Yes Kyrgyzstan* Romania Tajikistan Turkey* Ukraine Uzbekistan * Gap Analysis Request

Improving PVS process: Lessons Learnt Delays or no answers from MC after OIE proposal; Problems on communication/coordination between TL and the country for the previous organisation of the mission; Provision of information and documents from the country to TL (designation of contact person); Sooner answer (comments/agreement) from the evaluated country on the PVS report; Authorisation from evaluated countries to release the report;

Improving PVS process: Lessons Learnt Role of OIE Reg. and Sub-Reg. Representations: Helpers / facilitators / nexus, between: -Team Leaders and countries, to help TL in getting information in advance, -Countries and OIE HQs, to get answers from MC, to get agreement/comments from countries, on the report,

“Gap Analysis of PVS Outcomes: Evaluation of Needs and Priorities”

Using OIE-PVS Evaluation results… OIE-PVS Evaluation = “1st Diagnostic” (qualitative): Compliance with OIE Standards Strengths / Weaknesses Gaps / areas for improvement Next step of the process, “Treatment”: Gap Analysis: Evaluation of Needs and Priorities (quantitative assessment of corresponding needs) Preparation of strengthening investment programmes

Gap Analysis of PVS Outcomes: Evaluation of Needs and Priorities PVS Gap Analysis: baseline for the investment programs Investment programmes: prepared in collaboration with OIE partners (FAO) and donors Need of additional expertise: economists, project managers, etc. Deep involvement of countries concerned: priority setting process (national factors and conditions) Focus on specific FC or CC Shifting from level “x” to “x +1” or to “x + 2”….

Gap Analysis of PVS Outcomes: Evaluation of Needs and Priorities To identify specific activities, tasks and resources required to address “gaps” (from PVS evaluation) To determine priorities (country involvement) Estimation of costs (collaboration from partners and donors) Preparation of investment programmes (involvement of country and commitment from donors)

Gap Analysis Missions Upon request of countries Team composed by OIE-PVS Experts + partners + donors + local team Desk review of PVS report + o identify specific activities, tasks and resources required to address “gaps” (from PVS evaluation) Gap Analysis template (based on PVS structure) GA Manual (to be developed with partners/donors) Training on GA ofr PVS experts and others

OIE Complementary Assistance to GA Sanitary Legislation Model: Specific missions Laboratory twinning proposals OIE Vaccine Bank support (AI) Regional training programmes for OIE Delegates and focal points PVS follow up missions

OIE-PVS Follow Up missions GA and implementation of Projects PVS Evaluation « 1st Diagnostic » GA and implementation of Projects « Treatment » Continuous missions (each 1-2 years) Upon request of countries OIE-PVS Experts Monitoring and improvement process Assessment of progressive evolution of steps taken Final objective: compliance with OIE standards PVS Follow Up missions Evaluation of « Evolution »

of Veterinary Services OIE Objectives can not be achieved » « Without Good Governance of Veterinary Services OIE Objectives can not be achieved »

World Organisation for Animal Health Thank you for your attention World Organisation for Animal Health 12 rue de Prony 75017 Paris, France Tel: 33 (0)1 44 15 18 88 Fax: 33 (0)1 42 67 09 87 Email: oie@oie.int http://www.oie.int