Project Development and Managing your Build Agenda 3. Introduction 4. Stage 1 5. Stage 2 6. Stage 3 7. Stage 4 8-16. General Guidelines To Compliance with Regulations 17. Q & A

Introduction This module sets out the process for Clubs who have availed of a Sports Capital Grant and gives general advice to Clubs as to how to manage their individual  Project. Overall Plan and Vision. Viability.

Stage 1 Appoint a Club Committee and Club Coordinator for the project. He/she will be familiar with the building process and be willing to liaise with Design Team Builder, Sports Capital Programme and Report to the committee and club at various stages of the process.  Planning in Place.  Is planning required . If not why not. Sports Capital Funding in Place. Level of Grant available. Own funding available. Conditions of grant drawdown.

Stage 2 Design Team and Club Coordinator. Cost estimates in place. Design team can be one person dealing with the  full project from Planning to completion or a combination of Architect, Engineer, Quantity Surveyor. Mechanical and Electrical Engineer and Specialist in Pitch design. There may be some of these already in place if the Planning process has been carried out.

Stage 3 Procurement Contractor has to be appointed in an open and fair manner and process. Contract documents should be sent to six contractors who are deemed suitable, and tenders opened and checked by the Committee. E tender requirements. Contractor should be appointed on the basis of Cost, experience and ability to complete within the timeframe.

Stage 4 Contract Details Following a signed Contract, notification of all insurances to the FAI insurance body and the appointment and assignment of all relevant parties, the Club coordinator will have to set up a series of meetings during the course of the contact to include the design team and builder and ensure that the works are progressing in accordance with the plans and specifications, ensuring that there are no changes and costs are in line with the contract as signed. Any alterations need to be noted to the Club and managed accordingly. Stage payments will have to paid as Certified by the QS or as agreed at stages e.g. Foundations in place etc. Completion of the works will require a snag list to be completed and retention money being held on the Contractor for an agreed time (usually 5% for 6 months). This ensures that any defects will be dealt with by the Contractor within that time. All sign off and certification is required prior to final drawdown.

GENERAL GUIDELINES TO COMPLIANCE WITH REGULATIONS BACKUP SLIDES GENERAL GUIDELINES TO COMPLIANCE WITH REGULATIONS

Planning Permission Is Planning Permission in Place? Is it a requirement……..if not why not? Is planning in date? Are there planning conditions requiring further submission prior to starting works Planning generally in place for 5 years but can an extended for a further 5 years if time is running out

Fire Safety Certificate A requirement for all commercial/residential properties except individual houses Works cannot proceed without a valid FSC in place This will include Proper exit width Wall and ceiling finishes Fire separation Fire Prevention Building Capacity

Disability Access Certificate Necessary to be in place prior to occupation of the building This will include Proper parking Access Facilities inside and outside the building Signage & Colour Coding for doors

Commencement Notice This is carried out on line to the Local Planning Authority The application form details of the following: Assigned Certifier Designer Owner Builder The Assigned Certifier and Designer are usually the same Names are required for the Owner and the Builder The owner must accept ownership and nominate the other parties who must in turn accept their various roles

There are three types of submission for the Commencement Notice Submission with Documentation: This will require plans and building details, particularly foundation and compliance with Part L (Energy and Insulation) and a copy of the Fire Safety Certificate. 7 Day Notice: This is submitted with the plans as above but the Fire Safety Cert is not in place, but applied for and acknowledged by the Fire Authority Submission without Documentation: This is for a development which required planning but not a Fire Safety Cert or Disabled Access Cert e.g roadway, fencing, drainage or pitch development but NOT a building The works have to be certified at the completion stage and a final submission issued to the Local Authority.

Contractual Requirements Generally a contract between the Club or Organisation and the builder will have to be drawn up and signed prior to works being carried out This can be done on the standard RIAI contract which includes or excludes quantities. It should be fixed price and include: The contractors insurance (Which needs to be referred to the Clubs insurance Company) Start Date Finish Date Stage Payment Schedule Health & Safety Documentation

Health & Safety Prior to commencement the following is required: Preliminary Health & Safety Plan carried out by the Clubs Architect/Engineer or a health & Safety Consultant. This assigns the role of PSDP (Project Supervisor Design Process) and outlines the building and associated risks within the site. The builder must then produce a Health and Safety Plan and assign a PSCP (Project Supervisor Contract Process). The Health & Safety Authority must be notified with the submission of a AF1 Form by the designer and an AF2 form by the Builder. It is important to have these in place as inspections may be carried out without notification by the HSA.

Sign Off On completion the works must be signed off by the Assigned Certifier/Designer for the drawdown of the grant and a submission made to the Local Authority that works are complete.

Questions & Answers

Thank You