1. Welcome
This partnership meeting will cover information and the timetable for the opening of the new KCEPS

2. Context 3 to 2 Tier project background Primary schools expansion
Building development
Pupils performance and attitude survey
Monitoring over 2 year period to ensure support is available

3. Transition project progress
Other schools’ experience
Pupils settled
Temporary accommodation in place
Building underway

5. Planning Full planning permission was granted on 6th November
15/00031/CCDFUL
19 Planning Conditions to be discharged
e.g. drainage, landscaping, materials, community use
Some conditions are pre-commencement
e.g. construction management plan, archaeology, ecology
Building Regulations approval has been granted

6. Site update
Demolition and clearance as a separate contract: removes risk for main contractor
Removal of excavated material off-site
Separate planning permission granted
(15/00041/CCDDEM)
Completion scheduled: 11 December 2015

7. Previous tender process
Bids received via Framework
Limited response: timing?
Significantly over budget (£1m+)
Savings not forthcoming
Value for money not demonstrated

8. New procurement process
Re-tendered on the open market
Removed risk items and updated tender package; not changed specification
Closing date for bids was 5th November
Bids being evaluated: legal parameters and commercial sensitivity
Technical checks and clarifications

9. Construction Timetable
Next 10 days: Contract award & initial meeting with contractor
December: pre-start meeting & contractor mobilisation
January 2016: start on site; major groundworks
44 week build programme
End of 2016: practical completion & handover
Spring 2017: available for occupation

10. Professional Team Lend Lease Consulting: project managers
NCC / LGSS: project oversight & standards
Peter Haddon Partners (pHp): architects
Avus Consulting: mechanical & electrical
BCAL: structural engineers
Gleeds: quantity surveyors

11. Temporary Classroom for September 2016
Planning: permitted development
Specification: includes toilets
Timescales: install on site Easter 2016
Location: adjacent to the Horsa Hut
Fit out includes IT and furniture

12. Communication and contact with school
December 2015: pre-start meeting with the contractor
Regular update meetings throughout with contractor and project managers
Detailed discussions: materials, finishes, colours, furniture, IT
Arrangements for September 2016
Decant arrangements and occupation plan
Programme of visits to site for staff and pupils
Contractor involvement to support the curriculum

13. Moving in to the new premises
Phased move across or one start date?
Staff familiarisation & training
NCC assistance with packing and moving
Site security and operation; insurance
Legal transfer to Trust
Have a clear out!

14. Community issues
Construction Management Plan includes hours of working, deliveries & access, waste & debris, noise & public relations
Site set-up and management
Community Use Agreement
Delivery arrangements for the mobile classroom: Easter 2016

15. Challenges
Risks in every building project
Allow contractor to deliver the contract
Maintain focus on current education
Communication with all parties
Manage feelings & aspirations
Delivering a £4.7m investment for King’s Cliffe

16. Next 10 days: contractor appointed December 2015:
The timetable again
Next 10 days: contractor appointed
December 2015:
Meetings with school, contractor & project team
Pre-commencement activity on site
January 2016: construction starts
Easter 2016: mobile installation
End of 2016: handover from contractor
Spring 2017: available for occupation