1. Pre-contract Planning and Practice
Engineering Project
Pre-contract Planning and Practice

2. Assessing the Needs - Brief
The final product he wants
Acceptable price
Required time

3. Brief Initial brief from the employer
Detail brief from the design team including feasibility studies, cost reports, schemes for choice and consultations with planning and other relevant authorities
Numerous factors such as site, costs, finance, timescale, operational factors to be taken into account
Design brief from the design team

4. Appointment Employer’s first appointment would be
Architect(the project leader)
Architect advise on the appointment of other consultants
E & M engineer,
structure engineer,
quantities surveyor
Selection of Consultants either by
Open tender or fee bid
Nomination

5. Appointment Documents
Who the employer is
The services that are to be provided
The conditions of appointment
How fees are to be calculated, and payment terms
Terms that will apply should the project change or not proceed

6. Preliminary Design (Sketch Scheme)
Preliminary responses to the brief
Outline plans with preliminary architectural drawings
Structural and E & M engineers provide their requirements for architect’s incorporation
Schematic diagrams in each trade

7. Design Report Schematic diagrams and system description in each trade
Endorse by the client
Detail design should be carried in accordance with the approved design report

8. Procurement Options Method of choosing the contractor
Traditional procurement
Design and build procurement
Management Contracting
Time, cost and quality (the procurement triangle)

9. Detail Design
Put the sketch scheme into detail in accordance with the agreed design brief. E.g. Floor Layout Plan, elevations, site plan and etc.
Design to meet the anticipated life-span
Design to avoid early deterioration or costly maintenance
Co-ordinate amongst each related trade
Meet the budget
Select the appropriate materials

10. Statutory and Utilities Submission
General plan submission to BD
Submission to FSD
Submission to WA
Submission to Power Company
Submission to DSD

11. Cost Planning and Control
Cost of the building
Cost report
Approximate estimate
Cost plan
Cost control
Cash flow

12. Approximate Estimate
Provide the architect with the order of magnitude of costs of the project
Cost control through design and construction detail
Architect and consultants modify their to suit the estimate and meet with employer’s requirement

13. Cost Plan
Instrument or document which brings design and cost together at pre-tender stage
The accuracy of the first cost plan will depend on when it is prepared

14. Cost Control
Cost control should continue throughout the period of the contract
Comparison should be made of the cost plan and the expenditure throughout each project stage
This information is prepared by Quantity surveyor

15. Cash Flow Cash out forecast
Expenditure, e.g. payment to consultants, payment to contractors etc.

16. Nomination of Consultant, Contractor and Supplier
Consultant - through the appointment process
Contractor - By tendering or nominated
Supplier - By tendering or nominated