Comp 20 - Training & Instructional Design Unit 5a - Building an Effective PowerPoint Presentation This material was developed by Columbia University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number 1U24OC000003.

Health IT Workforce Curriculum Version 2.0/Spring 2011 Learning Objectives Construct a script or storyboard for a presentation Design a custom slide background for a training program Demonstrate the appropriate use of color and text in a presentation Embed graphics and video in a presentation Demonstrate the appropriate use of ‘builds’ and ‘actions’ Use the PowerPoint graph and chart functions for designing instructional materials Demonstrate how to deliver an effective PowerPoint presentation By the end of this unit learners will be able to: Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Health IT Workforce Curriculum Version 2.0/Spring 2011 Your Educational Plan Presentation Goal Specific Learning Objectives Learning needs Learning style Presentation environment Live presentation Stand-alone Your Audience Presentation Goal Specific learning objectives Your audience learning needs learning style presentation environment live presentation stand-alone Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Health IT Workforce Curriculum Version 2.0/Spring 2011 Collect Your Visuals Images – Pictures and graphics Corporate Branding – logos Movies Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

CREATING A STORYBOARD FOR YOUR PRESENTATION Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Health IT Workforce Curriculum Version 2.0/Spring 2011 Storyboard Format A storyboard is a visual layout of the pictures and text you want on each slide Use these templates to tell your story 3 x 5 card or Post-it Note™ Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Mind Mapping Software Electronic Storyboard Freemind http://freemind.sourceforge.net/wiki/index.php/Main_Page Vue http://vue.tufts.edu/ Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Guidelines for Your Story One message or idea per slide! one message or idea per slide! Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Health IT Workforce Curriculum Version 2.0/Spring 2011 Guidelines (cont.) Short bullets Nouns and verbs Small amount of text, audience will read ahead Simple charts, illustrations Pictures instead of text whenever you can If it doesn't fit on a slide, too complex, then give a handout Timing: 45-60 seconds per slide Keep It Simple keep it simple short bullets nouns and verbs simple charts, illustrations small amount of text, audience will read ahead timing - 45-60 seconds per slide pictures instead of text whenever you can If it doesn't fit on a slide, too complex, then give a handout Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Planning your Presentation Design check for official/company design create one with company logo and colors Check for official company design Create one with company logo and colors Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Planning your Presentation Design (cont.) Use standard formats and design if possible Effective colors Font size & style Know what size display you will present on Avoid high contrast colors that touch each other, and bright blue or red (hard to focus eyes) Check colors on projector and environment - may washout if not enough contrast in a light room Have some light so audience can see to write and interact Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

BUILDING A BASIC PRESENTATION IN POWERPOINT Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Getting Started Using PowerPoint http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx Familiarize yourself with the PowerPoint workspace Name and save your presentation Add, rearrange, and delete slides Add and format text Apply a more appropriate look to your presentation Add clip art, SmartArt graphics, and other objects Add hyperlinks Check the spelling and preview your presentation Learn about preparing to deliver your presentation Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Beginning a Presentation Use a blank presentation to begin Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Health IT Workforce Curriculum Version 2.0/Spring 2011 Slide Layout Choose slide layout to place text and graphics Use the slide layouts for all your slides. Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Health IT Workforce Curriculum Version 2.0/Spring 2011 Add Content Add content You can start typing in the slide placeholder Or in the outline view Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

PowerPoint Design Themes Apply a Design Theme to your presentation Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Apply a Design Theme to Your Presentation Add design styles to your presentation using the design tab You can change the colors, fonts and background styles Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Type Characteristics Serif Sans Serif Times Helvetica Easy to read in both body text and titles Conservative and solid look Sans Serif Helvetica Modern, progressive look Clean lines and easy to read Good for titles, but harder to read in long texts Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Health IT Workforce Curriculum Version 2.0/Spring 2011 Type Styles and Sizes Times – 28pt Times – 24pt Times – 20pt Times – 18pt Times – 14pt TIMES 18 PT EXAMPLE Loremipsum dolor sit amet, consectetueradipiscingelit, seddiamnonummynibheuismodtinciduntutlaoreetdolore magna aliquameratvolutpat. Utwisienim ad minim veniam, quisnostrudexercitationullamcorpersuscipitlobortisnislutaliquip ex ea Helvetica -28pt Helvetica-24pt Helvetica-20pt Helvetica-18pt Helvetica-14pt Helvetica 18 PT EXAMPLE Loremipsum dolor sit amet, consectetuer adipiscingelit, seddiamnonummynibheuismodtinciduntutlaoreetdolore magna aliquameratvolutpat. Utwisienim ad minim veniam, quisnostrudexercitationullamcorpersus Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Type Characteristics (cont.) Issues with cross platform presentations and missing fonts ‘Missing bullets types’ is a chief complaint Safe font choices Arial Comic Sans Courier Courier New Georgia Helvetica Tahoma Times Times New Roman Trebuchet MS Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011

Add a New Slide and Apply a New Layout Component 20/Unit 5a Health IT Workforce Curriculum Version 2.0/Spring 2011