1. Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a This material (Comp20_Unit5a) was developed by Columbia University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number 1U24OC000003.

2. Building an Effective PowerPoint Presentation Learning Objectives Construct a script or storyboard for a presentation (Lecture a) Design a custom slide background for a training program (Lecture a) Demonstrate the appropriate use of color and text in a presentation (Lecture a) Embed graphics and video in a presentation (Lecture a) Demonstrate the appropriate use of ‘builds’ and ‘actions’ (Lecture a) Use the PowerPoint graph and chart functions for designing instructional materials (Lecture a) Demonstrate how to deliver an effective PowerPoint presentation (Lecture a) By the end of this unit learners will be able to: 2 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

3. Your Educational Plan 3 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Presentation GoalSpecific Learning Objectives Learning needs Learning style Presentation environment Live presentation Stand-alone Your Audience

4. Collect Your Visuals 4 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Images – Pictures and graphics Corporate Branding – logos Movies

5. Creating a Storyboard for Your Presentation 5 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Text or graphic outline

6. Storyboard Format 6 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a A storyboard is a visual layout of the pictures and text you want on each slide Use these templates to tell your story –3 x 5 card or Post-it Note™

7. Mind Mapping Software Electronic Storyboard 7 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Freemind –http://freemind.sourceforge.net/wiki/index.php/ Main_Pagehttp://freemind.sourceforge.net/wiki/index.php/ Main_Page Vue –http://vue.tufts.edu/http://vue.tufts.edu/

8. Guidelines for Your Story 8 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a One message or idea per slide!

9. Guidelines (cont.) 9 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Short bullets Nouns and verbs Small amount of text, audience will read ahead Simple charts, illustrations Pictures instead of text whenever you can If it doesn't fit on a slide, too complex, then give a handout Timing: 45-60 seconds per slide Keep It Simple

10. Planning your Presentation Design 10 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Check for official company design Create one with company logo and colors

11. Planning your Presentation Design (cont.) 11 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Use standard formats and design if possible Effective colors Font size & style Know what size display you will present on Avoid high contrast colors that touch each other, and bright blue or red (hard to focus eyes) Check colors on projector and environment - may washout if not enough contrast in a light room Have some light so audience can see to write and interact

12. Building a Basic Presentation in PowerPoint 12 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Use a variety of materials Keep your training active PowerPoint presentation should be part of training, but not all

13. Getting Started Using PowerPoint 13 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a http://office.microsoft.com/en-us/powerpoint-help/create-a-basic- presentation-in-powerpoint-2007-HA010194282.aspx Familiarize yourself with the PowerPoint workspace Name and save your presentation Add, rearrange, and delete slides Add and format text Apply a more appropriate look to your presentation Add clip art, SmartArt graphics, and other objects Add hyperlinks Check the spelling and preview your presentation Learn about preparing to deliver your presentation

14. Beginning a Presentation: Use a blank presentation to begin Screenshot from Microsoft PowerPoint 14 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

15. Slide Layout: Choose slide layout to place text and graphics Screenshot from Microsoft PowerPoint 15 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

16. Add Content: You can start typing in the slide placeholder Screenshot from Microsoft PowerPoint 16 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

17. PowerPoint Design Themes: Apply a Design Theme to Your Presentation Screenshots from Microsoft PowerPoint 17 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

18. Apply a Design Theme to Your Presentation Screenshot from Microsoft PowerPoint 18 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

19. Type Characteristics Serif Times Easy to read in both body text and titles Conservative and solid look Sans Serif HelveticaModern, progressive look Clean lines and easy to read Good for titles, but harder to read in long texts Table 1.1 19 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

20. Type Styles and Sizes 20 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Times – 28pt Times – 24pt Times – 20pt Times – 18pt Times – 14pt TIMES 18 PT EXAMPLE Loremipsum dolor sit amet, consectetueradipiscingelit, seddiamnonummynibheuismodtincidu ntutlaoreetdolore magna aliquameratvolutpat. Utwisienim ad minim veniam, quisnostrudexercitationullamcorpersu scipitlobortisnislutaliquip ex ea Helvetica -28pt Helvetica-24pt Helvetica-20pt Helvetica-18pt Helvetica-14pt Helvetica 18 PT EXAMPLE Loremipsum dolor sit amet, consectetuer adipiscingelit, seddiamnonummynibheuismodtin ciduntutlaoreetdolore magna aliquameratvolutpat. Utwisienim ad minim veniam, quisnostrudexercitationullamcorpe rsus

21. Type Characteristics (cont.) 21 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a Issues with cross platform presentations and missing fonts ‘Missing bullets types’ is a chief complaint Safe font choices Arial Comic Sans Courier Courier New Georgia Helvetica Tahoma Times Times New Roman Trebuchet MS Helvetica

22. Add a New Slide and Apply a New Layout Screenshot from Microsoft PowerPoint 22 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

23. Building an Effective PowerPoint Presentation Summary – Lecture a The topics covered in this unit were: How to construct a script or storyboard for a presentation Designing a custom slide background for a training program The appropriate use of color and text in a presentation The second part of this unit will cover the following topics: Embedding graphics and video in a presentation Making appropriate use of the ‘builds’ and ‘actions’ in PowerPoint Using the PowerPoint graph and chart functions in your instructional materials Tips on how to deliver an effective PowerPoint presentation 23 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a

24. Building an Effective PowerPoint Presentation References – Lecture a References 1.Retrieved on September 15th, 2010 from http://freemind.sourceforge.net/wiki/index.php/Main_Pagehttp://freemind.sourceforge.net/wiki/index.php/Main_Page 2.Retrieved on September 15th, 2010 from http://vue.tufts.edu/http://vue.tufts.edu/ 3.Retrieved on September 15th, 2010 from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic- presentation-in-powerpoint-2007-HA010194282.aspxhttp://office.microsoft.com/en-us/powerpoint-help/create-a-basic- presentation-in-powerpoint-2007-HA010194282.aspx 4.Tufte, R.E. The cognitive style of PowerPoint: pitching out corrupts within. Retrieved September 15th, 2010 from http://www.edwardtufte.com/tufte/powerpoint http://www.edwardtufte.com/tufte/powerpoint 5.Altman, R. Why most PowerPoint presentations suck and how you can make them even better: second edition. Retrieved on September 15th, 2010 from http://www.betterpresenting.com/the-book/why-this-book-is-different/.http://www.betterpresenting.com/the-book/why-this-book-is-different/ 6.Retrieved September 15th, 2010 from http://office.microsoft.com/en-us/powerpoint-help/.http://office.microsoft.com/en-us/powerpoint-help/ 7.Retrieved September 15th, 2010 from http://office.microsoft.com/en-us/powerpoint-help/CL010370721.aspx.http://office.microsoft.com/en-us/powerpoint-help/CL010370721.aspx 8.Wempen, F. (2010). Microsoft PowerPoint 2010 bible. Wiley Publishing, Inc, Indianapolis, IN. 9.Retrieved September 15th, 2010 from http://search.creativecommons.org/http://search.creativecommons.org/ Images Slide 14-18, & 22: Retrieved from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in- powerpoint-2007-HA010194282.aspxhttp://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in- powerpoint-2007-HA010194282.aspx Charts, Tables & Figures 1.1 Table: Zimmerman, J. (2010). Types of characteristics. Department of Biomedical Informatics, Columbia University Medical Center. New York, NY. 24 Health IT Workforce Curriculum Version 3.0/Spring 2012 Training & Instructional Design Building an Effective PowerPoint Presentation Lecture a