Using Access and the Web Access 2016 Module 15 Using Access and the Web

Module Objectives create a hyperlink field Create a hyperlink control Use HTML tags to format text Export to HTML and XML Import from HTML and XML Save and share a database with OneDrive Understand Access web apps Create an Access web app © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Create a Hyperlink Field (Slide 1 of 2) Hyperlink field - a field with the Hyperlink data type Stores a link to a webpage, existing file or email address Does not store actual files or webpages If location of hyperlink changes, must update link using Edit Hyperlink dialog box © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Create a Hyperlink Field (Slide 2 of 2) Creating hyperlink fields Insert Hyperlink dialog box © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Create a Hyperlink Control (Slide 1 of 3) Hyperlink control - a control on a form that when clicked, works like a hyperlink Redirects the user to a webpage or file Convert a label control into a hyperlink label Modify label’s Hyperlink Address property © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Create a Hyperlink Control (Slide 2 of 3) Property Sheet for hyperlink command button © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Create a Hyperlink Control (Slide 3 of 3) TripEntry form with hyperlink command buttons © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Use HTML Tags to Format Text (Slide 1 of 4) HTML (Hypertext Markup Language) - language used to describe content in a traditional webpage Rich Text - Text Format property Allows mixed formatting of text displayed by a text box on a form or a report HTML tags: codes that identify or “mark up” the content in the page Entered into an HTML file in <angle brackets> Many used in pairs: mark the beginning and end of content they identify Opening tag, e.g., <b> for start bold Closing tag, e.g., </b> for end bold Empty tags: single tag, e.g., <br/> for line break © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Use HTML Tags to Format Text (Slide 2 of 4) Using HTML tags to format Rich Text Formatted CustomerInvoice report © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Use HTML Tags to Format Text (Slide 3 of 4) Common HTML tags © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Use HTML Tags to Format Text (Slide 4 of 4) Latest version of HTML as defined by the W3C or World Wide Web Consortium Retired due to new better technologies, i.e., Cascading Style Sheets (CSS) Currently, no way to apply CSS technology to a Rich Text control in an Access form or report © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Export to HTML and XML (Slide 1 of 4) HTML files - webpages using HTML tags to mark up content stored in the file XML (Extensible Markup Language) - a language used to mark up structured data Allows data to be more easily shared between different computer programs XML - often a better choice when sharing structured data is the goal Implemented with separate files: XML file - raw data XSD file - description of data’s characteristics XSL file - description of how the data should be formatted © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Export to HTML and XML (Slide 2 of 4) Export – HTML dialog box © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Export to HTML and XML (Slide 3 of 4) Trips.xml file © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Export to HTML and XML (Slide 4 of 4) XML, XSD, and XSL files When exporting XML prompted to export two helper files XSD file - stores the schema of data stored in the XML file provides information about the data types and properties that can be used to describe and ensure the data integrity XSL file - describes how to display an XML file Include if you want to retain any styles or formatting information © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Import from HTML and XML (Slide 1 of 3) Data can be imported directly into the database from HTML file with HTML table tags XML file HTML table tags © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Import from HTML and XML (Slide 2 of 3) NewCustomers.html file opened in a browser © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Import from HTML and XML (Slide 3 of 3) NewCustomers.htm tags © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Save and Share a Database with OneDrive (Slide 1 of 3) OneDrive - a cloud-based storage and file-sharing service Provided by Microsoft Can access its files from any computer connected to the Internet Can create shared folders to organize shared files © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Save and Share a Database with OneDrive (Slide 2 of 3) Creating an R2G Shared File folder © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Save and Share a Database with OneDrive (Slide 3 of 3) Sharing a OneDrive folder © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Understand Access Web Apps (Slide 1 of 3) Access web app - a special type of Access database stored on a SharePoint server Allows users to enter and edit data using a common browser Saved with the extension .accdw Reference material for Access web apps © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Understand Access Web Apps (Slide 2 of 3) Advantages Access not required for user Local connection to database not required for each user Access web app data is stored in a back-end SQL Server database Disadvantages Complexity Less-robust development tools Traditional desktop databases cannot be easily upgraded to Access web apps © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Understand Access Web Apps (Slide 3 of 3) Software required to create, modify, and use an Access web app © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Create an Access Web App (Slide 1 of 2) Must have access to a SharePoint Server Server location (web address) to store app Username and password Some database templates specifically designed for Access web apps Two views (called forms in a traditional desktop) created to help enter and edit data List Datasheet © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Create an Access Web App (Slide 2 of 2) Issue tracking web app template information window © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.