Pre-Bid Meeting Minneapolis Green Zone North Regional Library December 19, 2017

About CAP-HC Mission: CAP-HC serves to provide a life of dignity to those in need throughout Hennepin County. Vision: Hennepin County without poverty. Values: Strengthening Communities: Community is the shared responsibility of individuals, families, and institutions; coming together we create community action. Eliminating Barriers: Hennepin County residents are able to influence the systems that impact their quality of life. Creating Opportunities: All community members are engaged and active in creating equal access to opportunities in Hennepin County.

History Established in1986 to build self-sufficiency and elevate low and moderate income residents in suburban Hennepin County out of poverty. In 2014 CAP-HC began to administer the Energy Assistance Program to the City of Minneapolis In August of 2016 CAP-HC was formally recognized by the state of Minnesota as the community action agency for Minneapolis. CAP-HC is served by a tri-partite, 21 person board of directors Consumer, Public and Private Sectors 1/3 of Board comprised of members representing the City of Minneapolis Community Action Partnership of Hennepin County (CAP-HC) has worked since 1986 to build self-sufficiency and elevate low and moderate income residents of our community out of poverty. For the last 31 years, CAP-HC has made it our mission to ensure a life of dignity and opportunity for those in need throughout Hennepin County. In 2014 CAP-HC began offering Energy Assistance in Minneapolis and in August of 2016 CAP-HC was formally recognized by the state of Minnesota as the community action agency for Minneapolis. CAP-HC is served by a tri-partite, 21 person board of directors Consumer, Public and Private Sectors 1/3 of Board comprised of members representing the City of Minneapolis

CAP-HC provides a wide range of Programs: Community Development Energy Assistance Family Assets for Independence in Minnesota (FAIM) Financial Literacy Workshops Food support/SNAP Foreclosure Prevention Homebuyer Education and Counseling Home Maintenance, Repair, and Rehab Counseling Housing Stabilization and Homeless Transitions Legal Services Clinics Lift to Work Vehicle Repair program MNSure Navigation Reverse Mortgage Counseling Tax Assistance Program Veteran Supportive Services

We Don’t Compete—We collaborate CAP-HC is currently partnering with over 120 organizations in Minneapolis. This sub-grant process is a continuation of efforts to grow our relationship with organizations serving people in need in Minneapolis. CAP-HC’s goal is NOT to compete but to collaborate.

North Minneapolis Green Zone CAP-HC is partnering with the City of Minneapolis on this project. Goals: Engage an individual community organizer or community organization to facilitate this 2 year project. This organizer/organization will: Determine community priorities for the $600,000 Northern Metals settlement over 3 years ($200,000 a year for 3 years); Hire two community outreach workers Facilitate the Northern Metals Consent Decree Advisory Committee; Manage and procure additional funding to work with the community; Coordinate with CAP-HC on referral services; Report and evaluate outcomes of program Goals: Engage either an individual community organizer/community organization, who is trusted in the North Minneapolis Community, to facilitate this 2 year project. This organizer/organization will: Project consists of engaging the community around how to spend the $600,000 Northern Metals settlement over 3 years ($200,000 a year for 3 years); Hiring two community outreach workers to assist in working with the community; Working with and facilitating the Northern Metals Consent Decree Advisory Committee; Manage and procure additional funding to work with the community; Coordinate with CAP-HC on referral services; Report and evaluate outcomes of program

Proposals due 8 am Friday january 12, 2018 Executive Summary: Statement of the consultant's understanding of the RFP and brief summary of the scope of work, including: identification of the proposed project team. description of the responsibilities . summary of the proposed services. Scope of Services: Describe details of the scope of work. Include explanations for the following elements: total hours needed for planning/facilitating meetings, hiring, training and supervising outreach workers, and outreach/community engagement. number of meetings needed to get to the deliverable. overview of the techniques, materials and/or activities that you will use. method(s) for evaluation. 1. Executive Summary: The executive summary must include a clear statement of the consultant's understanding of the RFP and brief summary of the scope of work, including identification of the proposed project team, a description of the responsibilities of the project team and a summary of the proposed services. Please identify here if you are submitting a joint application with multiple parties. 2. Scope of Services: Describe in detail how you will approach the defined scope of work. Include explanations for the following elements: how many total hours needed for planning the meetings, facilitating meetings, hiring, training and supervising outreach workers, and outreach/community engagement, number and length of meetings needed to get to the deliverable, overview of the techniques, materials and/or activities that you will use as the basis of your facilitation as well as outreach. Opportunities to build relationships and support cross-participant sharing learning and sharing should be incorporated into the scope of services delivered, method(s) for evaluation.

Proposals due 8 am Friday january 12, 2018 Experience and Capacity: Describe related experience providing the required services, including: planning for and facilitating processes training and supervising community outreach workers, community engagement, discussing racial inequity and environmental injustice, and working and partnering with the city of Minneapolis and specific communities within North Minneapolis neighborhoods. References (optional): List references from contracts similar in size and scope. Personnel: List individuals who will be providing support around your scope of work. Experience and Capacity: Describe background and related experience providing the required services, including experience planning for and facilitating processes using collaborative decision making, experience training and supervising community outreach workers, experience in community engagement, experience discussing racial inequity and environmental injustice with a variety of audiences, and experience working and partnering with the city of Minneapolis and specific communities within North Minneapolis neighborhoods. 4. References (optional): List references from contracts similar in size and scope. 5. Personnel: List the individuals who will be providing support around your scope of work. Listing should include applicable work experience with particular emphasis on work related to the scope identified in the RFP.

Contract Requirements (Due February 28, 2018) These are Federal pass through dollars from the state. So the requirements are non- negotiable. A completed + signed IRS W9 (available at https://www.irs.gov/pub/irs- pdf/fw9.pdf); DUNS number. This is FREE for federal subcontractors, so you should not be prompted to pay for anything.  If you are prompted for payment you should stop and find the right place on the website. http://fedgov.dnb.com/webform Proof of registration with SAM. A print out of the company’s registration card from the website. www.sam.gov; A Copy of your Conflict of Interest policy; Most recent financial statement and single audit report (for the most recent completed fiscal year, if not already provided); Insurance (next slide).

Insurance General liability insurance policy with the following minimum amounts: $2,000,000 per occurrence, and $2,000,000 annual aggregate Policy must include protection from claims for loss of use from operations under the grant contract whether the operations are by the GRANTEE or by the subcontractor or by anyone directly or indirectly employed by the GRANTEE under the grant contract.

Intermediate Financial and Performance Reports Reporting Intermediate Financial and Performance Reports CSBG attachment A-D Reports due: September 30, 2018; and September 30, 2019. All disbursements of funding are upon receipt and review of narrative and financial reports; Funding will be re-evaluated if organization is not on track with program outcomes or spending.

Initial and Final Financial and Performance Reports Reporting Initial and Final Financial and Performance Reports Funds can be expended January 1, 2018 — December 31, 2019. Initial requirements due February 28, 2018. Interim Reports due September 30, 2018 & 2019. Final reports are due February 28, 2020.

Proposal Evaluation Team Six to nine person committee will review all of the proposals received. The committee will include: Two to three individuals representing the City of Minneapolis; Two to three individuals representing CAP-HC Board members; Two to three individuals representing the North Minneapolis Community (individuals, businesses, or nonprofits serving the area). At minimum a six person committee, and at maximum a nine person committee will review all of the proposals received. The committee will include: At minimum two and at maximum three individuals representing the City of Minneapolis; At minimum two and at maximum three individuals representing CAP-HC Board members; At minimum two and at maximum three individuals representing the North Minneapolis Community (individuals, business, or nonprofits serving the area).

Questions? Kim Mongoven Director of Planning and Development