GET READY FOR SEASON 2018 - CLUBS

Session Overview 1. General Admin Checking organisation setup, general admin reporting, accreditation requirements 2. Registrations Registration requirements, what is registration?, player demo, custom person fields, registration products and online forms, participant logins, registration and financial reporting 3. Competition Administration Competition management requirements, Team Nominations, Squad lists and team sheets, results entry, player statistics and incidents, publishing competition information, competition management reporting, player votes 4. Next Steps Rugby Link webpage: http://www.rugbyaustralia.com.au/runningrugby/RugbyLink.aspx Resource Library: http://www.rugbyaustralia.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx Education & Training: http://www.rugbyaustralia.com.au/runningrugby/RugbyLink/RugbyLinkTraining.aspx

Checking Organisation Setup Organisation Details Office Bearers (President, Treasurer, Secretary) User List – full access v restricted team manager access Notification Subscribers List Bank details supplied to Rugby Australia – steps on Rugby Link homepage http://www.rugbyaustralia.com.au/runningrugby/RugbyLink.aspx Organisational & Financial details: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/General%20Admin/Admin%20-%20Organisation%20and%20Financial%20Details.pdf Details displayed on Club Finder - http://rugby.sportzvault.com/ Note: Home venue must be STREET address, PO Boxes will not be found on the Google maps Adding Office Bearers: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/General%20Admin/Admin%20-%20Adding%20Office%20Bearers.pdf User List: Adding new administrators: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/General%20Admin/Admin%20-%20Adding%20New%20Administrators.pdf Editing & deleting administrators: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/General%20Admin/Admin%20-%20Editing%20and%20Deleting%20Administrators.pdf Notification subscribers list: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/General%20Admin/Admin%20-%20Notification%20Subscribers%20List.pdf Bank details MUST be supplied to accept online registration payments. Rugby Australia will setup Club in payment gateway and setup admin user to receive automatic weekly and monthly IPSI reports. Ask for a full list of your MU/ Competition Clubs that are/ are not currently setup in payment gateway. Financial Information Step 1. Download Financial Details form Step 2. Complete Financial Details form  Step 3. Upload Financial Details form into Dropbox - https://www.dropbox.com/request/d8XzNJEti3ymrmzkwXGs Note, you do not require a Dropbox login to upload files into this secure folder. 

General Admin Reporting Player Portraits Custom Person Filters Custom Person List Accreditation Manager Player Portraits – competition specific requirements Player Portraits (Participants): http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Player%20Portraits%20(Participants).pdf Player Portraits (Club): http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Player%20Portraits%20(Club).pdf Custom Person Filters & Custom Person Lists: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/General%20Admin/Admin%20-%20Custom%20Person%20Filters%20and%20Custom%20Person%20List.pdf In 2018, it will be mandatory for all JUNIOR players to provide height & weight data Accreditation Manager: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/General%20Admin/Admin%20-%20Accreditation%20Manager.pdf

Accreditation Requirements Minimum accreditations for all Team Officials and Match Officials for ALL competition matches Coach Smart Rugby, Member Protection/ Inclusion, Code of Conduct Team Manager Rugby Link Team Manager Tasks, Concussion & Serious Injury Management, Member Protection/ Inclusion, Code of Conduct Registrar Rugby Link Registrations & General Admin Competition Manager Rugby Link Preparing, Setting up & Managing Competitions, Concussion & Serious Injury Management, Member Protection/ Inclusion, Code of Conduct Match Officials First Aid/ Medical First Aid in Rugby (WR online), Concussion & Serious Injury Management Ground Marshall Ground Marshall course Member Protection Contact (ALL Clubs need to identify a designated MPC) Member Protection/ Inclusion, Code of Conduct Rugby Learning Centre: https://rugby.force.com/rugbyportal Rugby Australia complete National Registration,Competition Management & Accreditation Regulations 2018: http://www.rugbyaustralia.com.au/Portals/33/National%20Registration%20Competition%20Management%20Accreditation%20Regulations%202018.pdf

Registration Requirements Online self-registration for ALL players, non-playing members (committee members and team officials - coaches, managers, first aid/medical staff etc.) and match officials Online payment for ALL Players (full or part payment) Registration: http://www.rugbyaustralia.com.au/runningrugby/Registration.aspx Registration Regulations 2018

What is Registration? What? REGISTRATION = NPIL + NPRF MEMBERSHIP = Club fees Why? ALL PLAYERS must be SELF-REGISTERED and PAID ONLINE to be insured and included in competition What info is needed? Governed by Rugby Australia terms and conditions, census reporting requirements How much? Amount depends on your REGISTRATION TYPE + Club membership fees How long does it last? Registration will last for the duration of the COMPETITION More information? Rugby Australia Registration Regulations 2018, Online Registration & Payment FAQs Registration: http://www.rugbyaustralia.com.au/runningrugby/Registration.aspx Registration Regulations 2018 Player T&Cs 2018: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/rugbyau_registration_termsandconditions.pdf Player Registration Mode & Liability – Rugby Link Competitions: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Rugby%20Australia%20Registration%20Mode%20and%20Liability%20for%20Competition%20XVs%20Sevens%20and%20Touch%207s.pdf Online Registration & Payment FAQs: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Online%20Registration%20and%20Payment%20FAQs.pdf

Player Registration Demo YouTube Video: https://www.youtube.com/watch?v=aaTIdoKSm4Y YouTube video details the registration process. NOTE: login process will change due to the move to single sign on. YouTube videos will be updated in due course. Participant Registration Process (Players & Non-Playing Members): http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Participant-%20Registration%20Process.pdf Rugby Portal: https://rugby.force.com/rugbyportal/RL_Login

Create Custom Person Fields

Registration Products & Online Form(s) ALL Clubs MUST create NEW online registration forms – updated National templates Players and Non-Playing Members national templates Publicise Registration ‘Share Link’ ALL Clubs MUST create NEW online registration forms due to updated National templates. Some of the changes include: Mandatory height and weight collection for juniors Part payment options Online payment only option available New login process via Rugby AU portal Player Registration Form: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Rego%201%20-%20Player%20Registration%20Form.pdf Non-Playing Member Registration Form: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Rego%202%20-%20Non-Player%20Registration%20Form.pdf Match Official Registration Form: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Rego%203%20-%20Match%20Official%20Registration%20Form.pdf Publicise Registration ‘Share Link’: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Rego%20-%20Publicising%20Registration%20Share%20Link.pdf

Participant Logins NEW sign on process via Rugby AU Portal: https://rugby.force.com/rugbyportal/RL_Login Club admins can only send reset passwords via Participant Login page from 11 Jan 2018 New sign on process will push all participants through the Rugby AU Portal – same login as current Learning Centre login Club admins will only be able to send reset password emails from 11 Jan 2018. Current Participant Logins screen will be disable from 11 Dec 2017. Participant Registration Process: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Participant-%20Registration%20Process.pdf

Registration Reporting Registration Dashboard Registration Manager Registration Detail Report Registration Product Report Part Payment Registration Report Club Registration Reporting: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Rego%20-%20Club%20Registration%20Reports.pdf

Financial Reporting Registration Payment Detail Part Payment Registration Report Fee Receivers Report (IPSI) Club Registration Reporting: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Registrations/Rego%20-%20Club%20Registration%20Reports.pdf

Competition Management Requirements Online competition management for ALL competitions Online Team selection for ALL matches in competitions (includes players and team officials) Online recording of match information for ALL competition matches (result, player statistics, incident and injuries) Online case management of incidents and injuries – for all Competition matches (includes players and team officials)

Team Nominations Competition specific requirement Team Nomination Setup (Club): http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Team%20Nomination%20Setup%20(Club).pdf Competition specific requirement Team Nomination Setup (Comp): http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Team%20Nomination%20Setup%20(Comp).pdf

Squad Lists & Select Team Unavailable Players Print Match Scorecards Squad Lists: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Squad%20Lists.pdf Select Team: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Select%20Team.pdf Unavailable Players List: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Unavailable%20Players%20List.pdf Suspended/ Excluded players will automatically become unavailable for team selection Clubs can also enter “REP” or “INJ” against a player which will download in the Unavailable Players Report. This is a competition specific requirement and may assist finals eligibility. Print Match Scorecards: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Print%20Match%20Scorecard.pdf

Results Entry, Player Statistics, Incidents & Injuries Results Entry: HOME Team enter result, AWAY Team confirm/ dispute result Both Teams enter OWN Player Statistics Both Teams enter OWN and OPPOSITION Incidents Both Teams enter OWN Injuries Results Entry: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Results%20Entry%20(Club).pdf HOME TEAM to enter in Results MUST enter in results for BOTH TEAMS Half time score is optional Full time score is mandatory Player Statistics: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Player%20Statistics.pdf Both teams enter their OWN player statistics Player Incidents: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Player%20Incidents.pdf Teams must enter their OWN incidents plus the OPPOSITION incidents Player Injuries: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Player%20Injuries.pdf Teams must enter their OWN injuries Competition managers determine when these processes must occur in Rugby Link.

Publicising Competition Information Rugby Link Public Portal – www.rugbylink.com.au Publicising Competition Information: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Publicising%20Competition%20Information.pdf

Competition Management Reporting Matches Played by Team Player History Report Team Official History Report Incident Detail Report Injury Detail Report Unavailable Players Report Club Competition Management Reporting: http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Club%20Competition%20Management%20Reporting.pdf

Player Votes Competition Votes v Club Votes Player Votes (Club): http://www.rugbyaustralia.com.au/Portals/33/Rugby%20Link%20v4/Competition%20Management/Comp%20Mgt%20-%20Player%20Votes%20(Club).pdf Competition specific requirement

Next Steps Actions Review Club information, setup, competition rules & regs for Season 2018 Update Rugby Link users (e.g. Team Managers) Bank details provided to Rugby AU for collecting online payments Update Registration Products and create NEW registration form(s) Communicate to members Review Rugby AU Registration Regulations 2018, Registration, Insurance and Policies webpages 2018 Season Club admins 2018 access and setup – Wednesday 13 December 2017 Participation 2018 registrations go live – Thursday 4 January 2018 Support Rugby Link website http://www.rugbyaustralia.com.au/runningrugby/RugbyLink.aspx, Helpdesk rugbylink@rugby.com.au Rugby AU Learning Centre https://rugby.force.com/rugbyportal InteractSport, system provider, technical support via ticket Rugby Link Support: rugbylink@rugby.com.au 02 8005 5600 http://www.rugbyaustralia.com.au/runningrugby/RugbyLink.aspx InteractSport Support: http://support.interactsport.com/ Ticket: http://helpdesk.interactsport.com/index.php?/aru/Tickets/Submit

Thank you for attending. All the best for your 2018 Rugby season!