The Indiana Experience Exploring and Forging Collaborative Relationships Between an Information Commons and Others on Campus The Indiana Experience Carolyn Walters Executive Associate Dean of Libraries June 23, 2007

Information Commons Discussion Group June 23, 2007

IUB Information Commons A Library/UITS Partnership Information Commons Discussion Group June 23, 2007 IUB Information Commons A Library/UITS Partnership IC1 opened in Sept. 2003, IC2 in Jan. 2005 350 workstations Individual and group workstations Multimedia center STEPs Classroom Support Center Library and IT help 24/7

History of Our Partnership Information Commons Discussion Group June 23, 2007 History of Our Partnership The Digital Library Program (DLP), Launched in 1997, Partnership between the Libraries, UITS, and the School of Library and Information Science. Assistant Dean of Library Information Technology Joint appointment with UITS First 24/7 Student Technology Center, and later on two other STCs located in the Wells Library

The Future is in Partnerships Information Commons Discussion Group June 23, 2007 The Future is in Partnerships Kantor’s 3 Fundamental Aspects of Business Alliances: Must yield benefits for the partners, but are more than just the deal Involve collaboration (creating new value) rather than mere exchange. Partners value skills each bring to the alliance. Can not be controlled by formal systems but require interpersonal connections and internal infrastructures that enhance learning

Information Commons Discussion Group June 23, 2007 Kanter says…. “The romance of courtship quickly gives way to day-to-day reality as partners begin to live together. Joint ventures are also new ventures and are thus fraught with uncertainty and unanticipated roadblocks. Now more than the upper echelons of management must work together to make the partnership succeed.” (Kanter, 103-104)

Development of a MOU Identified stakeholders Shared vision Information Commons Discussion Group June 23, 2007 Development of a MOU Identified stakeholders Shared vision Framework for partnership Ensures ongoing financial commitment Serves as a model for future partnerships

Components of the MOU Vision statement Guiding principles Information Commons Discussion Group June 23, 2007 Components of the MOU Vision statement Guiding principles Partnership/alliance definitions Services and resources Governance and management Funding Communication and marketing Review process Annual report

Post IC Partnerships and Services Information Commons Discussion Group June 23, 2007 Post IC Partnerships and Services W302 classroom Defines parameters for sharing space EVIA/SAVAIL Lab Defines space services, renovation costs SLIS Library After closing defines space library retains

Principles for the Use of Library Space Information Commons Discussion Group June 23, 2007 Principles for the Use of Library Space Mission of the Libraries: To support and strengthen teaching, learning and research by providing the collections, services, and environments that lead to intellectual discovery. Library space is dedicated to the support of the Mission of the IU Libraries. Library space is dedicated to the provision of services and collections for library users and any related activities. Priority for library space should be given to library/research related services and operations. The Libraries may decline to reallocate space or to partner with other units when the Libraries have a higher priority for the space. A Memorandum of Understanding will be written and executed when the Libraries agree to partner with and/or provide space for campus organizations or other service providers. The agreement will include a sunset period to allow for periodic review of the partnership. As academic units, all IUB libraries have a role in supporting campus and university activities. Guidelines for use of the Wells Library Lobby and other library spaces for short term events are posted on the Libraries Web site.

Future Plans Research Commons East Tower of the Wells Library Information Commons Discussion Group June 23, 2007 Future Plans Research Commons East Tower of the Wells Library Services for Graduate Students, Faculty Business/SPEA Library Student Academic Center Office of the Vice-President for Research Institutes

Information Commons Discussion Group June 23, 2007 Bibliography Kantor, Rosabeth Moss. “Collaborative Advantage: Successful Partnerships Manage the Relationship, Not Just the Deal.” Harvard Business Review: July/Aug. 1994: 96-108. Contact Information: cwalters@indiana.edu