Election Situation Room Professional Development Training Welcome Election Situation Room Professional Development Training AfRO

Planning and preparation for an ESR DAY 3 Planning and preparation for an ESR

The architecture for operating an ESR Irregularities Election results & turn-out Violence etc. Election experts Programme coordinator Political analyst Gender expert Media expert, etc. Leaders and CSO personalities, International Observers Remedies EMB Government Judiciary Etc. Technical Room Intermediate Room Political Room Domestic Observers Polling station Data collection & verification Data analysis Using data Others Information Knowledge Intelligence

3.1.2 Establishing teams within an ESR architecture Role-play, and then debrief with the following questions: What is the role/function of each of the rooms? How does the team in each room undertake its work? What is the nature of the interrelationship between the various rooms? How can the work of each of the rooms be enhanced?

3.2.1 Expertise required for each room Youth alert and analysis team, computer-literate, for the collection of data from field observers via OpenESR The statistician, the database manager, web portal and social networks moderator Headed by a Coordinator (Computer specialist), it regularly reports on the voting as well as incidents Recruited election, legal, gender and disability, political, media analysts/experts Activity managers: civic education, media monitoring, electoral violence monitoring They receive incident checklists, analyze and interpret them before transmitting them to the Political Room They prepare drafts for reports, statements, and press releases Legal persons recognized for their probity and impartiality Representatives of donor agencies and EMBs They are responsible for key issues related to the electoral process If needed, they refer to EMBs or their representatives, politicians, and the media to provide adequate solutions The Communication and Information-Pool Coordinator The Logistics and Security Manager The Financial Manager TECHNICAL ROOM POLITICAL ROOM INTERMEDIATE ROOM TECHNICAL SUPPORT TEAM

3.3.2 Main qualities of the leader of the… Familiarity with a variety of approaches and tools that can be used in facilitating group work Logistics management skills Accounting skills Security and safety skills Human resource management skills Computer technician skills Add more ESR Technical Room

3.3.3 Main qualities of the leader of the… Knowledge of the different types of roles and functions required to ensure a good implementation of the process Cultural sensitivity, or the ability to adjust to diverse situations A collaborative working style Skilled and influential communicator Add more ESR Political Room

3.3.4 Choosing a chairperson for an ESR Rank the following personality from 'most preferred' to the 'least preferred’: A popular local musician A retired seasoned diplomat in an opposition party A sports person who had just won an Olympic medal A reputable university vice chancellor who is affiliated to the ruling government. A youth leader for a network for peace A former head of state of a military regime A current chairperson of a religious organization The head of a donor organization A member of the supreme court A serving army general

3.4. Formalization of CSO relations for ESR coordination Assign & develop Group 1: Terms of Reference Group 2: Code of Conduct Group 3: Memorandum of Understanding Focus on the following: Mutual knowledge and conviviality Information sharing Communication Visibility Cohesion Expected code of conduct Clear roles responsibility sharing

Enhance effective communication Engender responsiveness 3.5.1 ESR legal & non-legal framework agreement with state institutions Main reasons: Enhance effective communication Engender responsiveness Establish feedback mechanism Foster joint ownership

Develop a Professional Code for media reporting during election. 3.5.2 ESR legal & non-legal framework agreement with state institutions Each group must work on an accountability mechanism for one of the following stakeholders by focusing on the main reasons: Group 1 Group 3 Group 3 Group 4 Develop a framework agreement between CSO and Political parties indicating the need to respect a set of Code of Conduct for political parties. Design an MOU with an EMB to accept an ESR initiative as a two-way feedback mechanism to support the electoral process. Develop a Professional Code for media reporting during election. Develop a Term of Reference for collaboration and indicating the expected role of the security service for an ESR and an upcoming electoral event.

3.6.1 Establishing an ESR data management system Definitions Data: Facts collected together for reference or analysis Data Management: How data is collected, processed, transmitted, stored and retrieved

3.6.2 Establishing an ESR data management system Field observers to develop a list of data on dysfunctions Technical Room processes the data into information Intermediate Room to analyses information to produce specialized knowledge Political Room to discuss the knowledge and to produce 'intelligence'

3.6.3 ESR data management system Information Knowledge Intelligence ESR Observers Technical Room Intermediate Room Political Room