EMIS Coordinator Meeting ACCESS October 17, 2012

Notes – 9/26/2012 Calendars Non Grad 12 Seniors Did not pass OGT Did not complete courses New Student – Retained Previous District Withdraw

FY12 Processing Schedule

FY13 Processing Schedule

FY13 Processing Schedule Validations same as 12K for first versions of manifest County of Residence – no checks yet Summer Withdraw Record – no checks yet Early versions – Warnings – then Fatal/Critical Resolve - Missing Student Resolve - Missing Staff Reports will be delayed All October 13K reports released by end of October Daily processing schedule for K – prior to 5 p.m. Post Processing – Wednesday and Friday submissions Reports on Thursday and Monday

FY13 Changes Special Education Delete CNGT (Consent) Outcome Must now use CNGI – Consent for Initial Evaluation (IETR) CNGR – Review Evaluation (RETR) CNGR – Consent other than IETR/RETR Add IEP Outcome to indicate all services are provided in a correctional facility (non-DYS) May also have new How Received Codes Add Special Education Event for ‘Amended IEP’ Only required for changes to data that impact EMIS Testing, Outcome, Secondary Planning, etc. Amendments do not reset ‘timeline’ Optional to report other amendments, but can report all

FY13 Changes Special Education (continued) Special Ed Event record required for students with disability served at non-pub How Received = 6 New Event Code = (?ISP) New Outcome Codes Events that take place this year – 6/1 to 12/1 Non-resident students – district where the non-pub is located reports, district of residence does not report (same reporting as in past) KG student, 5 years old on Dec 1 will need FN270 Non-pub students eligible not served Same reporting – aggregate number on District record

FY13 Changes Special Education continued Secondary Planning must now be reported as part of the IEP record that is in effect on the date they turn 14. Gifted Measure on LRC Level of service and performance level of gifted students

October Reporting Special Education Event Record All students with a disability or suspected of having a disability Any reportable event from 6/1/2012-12/1/2012 If IEP event is missed in 12N, cannot be corrected When reporting new RIEP, use Non-Compliance Reason = 09 New enrolled students, report all events that occurred Dates prior to 6/1/2012 will be included District of Residence and District Servicing/Educating students with disability report JVSDs and ESCs do not report

Draft Data Collection Tool Currently in Draft New Event Codes included AIEP – Amended IEP PISP – Parent Placed Individual Services Plan Not available in DASL or IEP Anywhere May begin reporting at yearend

October Reporting DASL FY13 EMIS Checklist