Submission and Approval of Graduate Student Documents

Steps to Degree Completion Doctoral Degree Requirements* Master’s (Thesis Option) Degree Requirements* Master’s (Non-Thesis Option) Degree Requirements* * Requirements may vary within specific degree programs

Steps to Degree Completion Non-Course Requirements

Degree Completion Forms and Records DPSS ogsdpss.tamu.edu Image Now no student access Vireo etd.tamu.edu Howdy howdy. tamu.edu – Degree Plan – Petitions Coursework Committee Change of Major, Degree, or Department Waivers and Exceptions Time Limits – Prelim Exam Checklist & Report (Doctoral only) – Proposal Approval Page with Proposal – Final Exam Request – Report of the Final Exam – Approval of Written Thesis/Dissertation – Other Forms Letter of Intent Request for Letter of Completion Etc. – Application for Graduation – Degree Evaluation – Thesis/Dissertation – Copyright & Availability Form

Document Processing Submission System (DPSS) http://ogsdpss.tamu.edu Log in using NetID and password All Graduate Faculty who serve on committees must have a UIN and a NetID, and they must also publish their email to the directory.

Document Processing Submission System (DPSS) Students will create new or view existing degree plan/petition

How to create an Degree Plan in the Document Processing Submission System(DPSS) Last updated 2/5/2014

What is the Degree Plan? Formally declares your degree objective the membership of your advisory committee the specific courses that you will be required to complete as part of your degree program. Should be developed in consultation with your advisory committee.

Submitting a Degree Plan Student will enter general information Joe Aggie Chemical Engineering-QT

Submitting a Degree Plan Student will enter each course to be applied toward degree by selecting “Add Course” button

Submitting a Degree Plan Student will enter all committee information

Submitting a Degree Plan: The Audit Student will audit degree plan and submit to department

Submitting a Degree Plan: The Audit Once the degree plan is audited, you will receive a report of the audit. Levels of Severity: A Violation must be corrected before the degree plan can be submitted. A Warning must be corrected, but this can possibly be done by submitting an exception request for the degree plan through the OGS DPSS. A None is not an issue, but contains information that OGS wants to make sure of which you are aware.

Submitting a Degree Plan: The Audit If the degree plan cannot pass Audit but has a Warning, the student may elect to enter an Exception Request

How to create an MDD Petition in the Document Processing Submission System(DPSS) Last updated 2/5/2014

What is an MDD? An MDD is an electronic petition to change majors, departments or degree programs.

When should the MDD petition be submitted? For petitions that result in a change of classification: To be effective in the same semester, students are required to have the MDD approved by OGAPS no later than the 12th (international students) and 20th (domestic students) class day during the long semesters For the summer semester, the petition must be approved by OGAPS by the 4th (international students) and 10th (domestic students) class day of the 1st summer session. For same level changes: (i.e., Master’s to Master’s or Ph.D. to Ph.D.) Changes can be made at anytime in the semester

How to Submit an MDD Petition Select, Create New Petition

How to Submit an MDD Petition Select the type of Petition that you are submitting – MDD Select Continue

How to Submit an MDD Petition Select the term and the year in which you would like the change to occur.

How to Submit an MDD Petition From the drop down menu, select the type of change that you are requesting: 1) Change major, degree or department, 2) Change major only, keeping the current degree plan, or 3) Add an additional program

How to Submit an MDD Petition Select your current program, department, degree and major.

How to Submit an MDD Petition Select the requested program, department, degree and major. Change of interest Input the reason for the change. Select Save.

Saving the MDD Petition Once you have saved your petition you will receive a message to go back to the home page to submit.

Submitting the MDD Petition From the home page, click the submit button to submit the petition.

Printing the MDD Petition Click the View button to print the petition Note: If the MDD Petition is no longer needed you have the ability to Recall and Delete .

Printing The MDD Petition Click the Print icon to print a copy of the petition, or you may save it as a PDF for your records.

How to Create a Long Form Petition in the Document Processing Submission System(DPSS)

What is a Long Form Petition? An electronic version of the following four petitions which can be filed in any combination: Petition for Course Change Petition to Change your Committee Petition of Waivers and Exceptions Petition to Extend Time Limits

How to Submit a Long Form Petition Select, Create New Petition

How to Submit a Long Form Petition Select the type of Petition that you are submitting – Long Form Select Continue

How to Submit a Long Form Petition Select the petitions that you would like to file. Petitions can be filed in any combination up to four at a time. 1 Select all petition types you will be filing. 2 Click Proceed

Save All Sections Of The Long Form Petition Once you have filled in all information for the petition(s) that you are filing, you will be required to save each petition type before preceding to the next petition.

Saving The Long Form Petition A message will popup to indicate that your petition has been saved. Reminder: Each section you wish to include must be SAVED prior to submission. Click Proceed

Submitting the Long Form Petition You will hit the Submit button to complete the submission process

Confirmation of Submission Once you have submitted the petition, you will receive a confirmation You may navigate to the Home page to print a copy for your records

Printing Your Long Form Petition To print, click Select Petition.

Printing, Viewing, or Recalling Your Petition Click View to print your petition. Use the Recall Petition button to delete your petition if necessary.

Printing Your Long Form Petition Click the Print icon to print your petition as a PDF, or you may save it to your computer.

Pre-Committee Staff Approver Order of Approval Return to Student Pre-Committee Staff Approver Chair Co-Chair Committee Department OGAPS An e-mail notification is sent to the pre-committee staff approver, alerting them there is a petition awaiting review and approval. When the pre-committee staff approves the petition, notification is sent to all committee members for approval – starting with the chair. Once all members have approved the petition, it is then routed for departmental approval. After departmental or intercollegiate faculty approval, the petition is forwarded to OGAPS for processing and final approval.

Order of Approval For committee change petitions, the original committee must approve the petition before any new members can approve For petitions that require the approval of a second department, the document must go through the cycle for the first department before it moves on to the second department.

Document Status Codes INC Document has been created and must be submitted to begin the approval process. All documents, except the MDD Petition, must pass an audit before submission is allowed. AU1 Document has been audited and is ready for submission. If the document is edited, it will have to be audited again before it can be submitted for approval. STF Document has been submitted and is being reviewed by a staff member in the program. SF2 Document has been submitted and is being reviewed by a staff member in the second program. COM Document has been submitted and is being reviewed by the advisory committee. CM2 Document has been submitted and is being reviewed by the second advisory committee.

Document Status Codes DEP Document has been approved by the advisory committee and is now being reviewed by the departmental approver. DP2 Document has been approved by the second advisory committee and is now being reviewed by the second department. RCD A problem has been found by the committee or department while reviewing the document. The student should read the reviewer’s comments in the notification e-mail they received and make the appropriate revisions. OGS Document has been approved by the advisory committee and department. It is now being reviewed by the Office of Graduate and Professional Studies. APP Document has received final approval from the Office of Graduate and Professional Studies. RET Document has been returned by OGS due to an error or missing requirements. If no edits are made, it will go directly to the department for approval when resubmitted. If edits are made, the student must re- audit and submit to the committee for approval again.

OGAPS Contact Information Suite 112, Jack K Williams Administration Building 1113 TAMU Hours of Operation: 8 a.m. to 5 p.m. 979-845-3631 Email: ogapsprocessing@tamu.edu http://ogaps.tamu.edu