TDL MEMBER FORUM tdl.org Monthly forum for members of the Texas Digital Library, October 18, 2017 Kristi Park, TDL Director | Ryan Steans, TDL Assistant Director Courtney Mumma, TDL Services Manager | Lea DeForest, TDL Communication Strategist tdl.org

Agenda Director’s Update (Kristi Park, TDL) Metadata Community (Kara Long, Baylor) Digital Preservation Training Opportunities (Courtney Mumma, TDL) Upcoming Events (Lea DeForest, TDL) Open Floor: Questions and discussion (Kristi) tdl.org

Director’s Update Member updates and TDL goings-on for October 2017 Kristi Park, TDL Director tdl.org

Director’s Update Texas Council on Academic Libraries (TCAL) TDL Member Board Meeting TDL 2017 Annual Report Looking ahead to 2018 DevOps Staffing Update tdl.org

TCAL 2017 Open Educational Resources (OER) presentations & panels Report on OER and Academic Libraries Survey TDL Member Board Meeting tdl.org

TDL Member Board Attendees Maurice Fortin, Angelo State Diane Graves, Trinity University John Wilson, Baylor University Chloris Yue, UHCL Lisa Shen, Sam Houston State University Lisa German, University of Houston Jonathan Helmke, Stephen F. Austin State University Mark Phillips, UNT David Baca, Texas A&M Galveston lorraine haricombe, UT Austin Doug Ferrier, Texas A&M International Kelly Gonzalez, UT Southwestern Cate Rudowsky, Texas A&M-Corpus Christi Shawna Kennedy Witthar, West Texas A&M Joan Heath, Texas State University Kelly Visnak, UT Arlington Bella Gerlich, Texas Tech University Paul Sharpe, UT Rio Grande Valley Kris Reed, Texas Woman's University Governing board elections: Welcome Cate Rudowsky from Texas A&M-Corpus Christi and Kelly Gonzalez of UT Southwestern Medical Center Annual Report (which I will share highlights from) Courtney Mumma gave updates on new services for digital preservation and the Texas data repository TDL showered our committees, working groups, and user groups with lots of praise during the meeting! tdl.org

TDL By the Numbers TEXAS DATA REPOSITORY DSPACE VIREO DATASETS (44) FILES (1,527) ALL-TIME DOWNLOADS (167) MEMBERS (12) DSPACE ITEMS IN DSPACE (157,147) INCREASE SINCE 2016 (34,804) ALL-TIME DOWNLOADS (51,699,979) MEMBERS (19) TDL By the Numbers VIREO ETDs PROCESSED (24,210) MEMBERS (16) DIGITAL PRESERVATION FILES (1,334,275) DPN DEPOSITS (1) TBs OF DATA (31) MEMBERS (5) OPEN JOURNAL SYSTEMS ACTIVE JOURNALS (60) ALL-TIME DOWNLOADS (4,187,274) MEMBERS (10)

Strategies in 2017 Deliver essential preservation services as an integral component of a national digital preservation infrastructure, in order to preserve knowledge for future generations. Enhance the access, usability, and interoperability of Texas’ digital collections by fostering connections within the digital library ecosystem. Create meaningful and innovative professional development programs. Leverage the expertise of Texas librarians and staff, to take advantage of their talents, develop shared standards and practices, and establish a common base of knowledge across all member institutions. Establish a broad and enduring base of funding through statewide membership, external partnerships and funding sources, and legislative appropriation. tdl.org

TDL 2017 Accomplishments tdl.org Began implementation of new Membership Structure. New member Texas Woman’s University, and SFASU upgraded to full membership. Hired Communications Strategist Lea DeForest to help with recruitment and communications efforts. Launched the Texas Data Repository (TDR), on-boarded nine institutional users of the TDR, and began accepting datasets for publication. Formed the TDR Steering Committee to help guide development of the service, and communicated a clear road map for the service. Provided on-going training opportunities related to research data management via Research Data Management Webinar Series and RDM Coursera Study Group. tdl.org

TDL 2017 Accomplishments tdl.org Hired digital preservation expert Courtney Mumma to manage DigiPres services and provide consulting and training for members. Clarified and communicated the TDL DigiPres service offering, to enable confident and effective use of the services by our members. Recruited 4 additional institutional users of TDL DigiPres services. Joined the Chronopolis digital preservation network, adding another non- commercial option for digital preservation storage managed by mission-driven organizations within the Academy. Hosted the TDL Data Symposium in Fall 2016 and the 10th Texas Conference on Digital Libraries. Helped establish and coordinate the South Central States Fedora Users Group and the A-Tex (Archivematica) Users Group with leadership from community members. tdl.org

2017 Goals – still working Revamp training programs. Fill open positions. Vireo 4 release and implementation. tdl.org

Aspirations 2018 FUNDING MEMBER RETENTION ORGANIZATIONAL EFFECTIVENESS Recruit four additional institutional members. Break even on Texas Conference on Digital Libraries through increased sponsorships. Aspirations 2018 MEMBER RETENTION Retain all current members and upgrade when possible. Continue to transform OJS and DSpace training programs in ways that leverage member and community expertise and incentivize member participation. ORGANIZATIONAL EFFECTIVENESS Select and implement systems for better member and potential member relationship tracking, contract workflows, and documentation Implement tools (e.g. JIRA, Confluence) for better project tracking and increased transparency across the staff organization and the wider TDL community. Fill vacant staff positions. tdl.org

Aspirations 2018 SERVICES INFRASTRUCTURE tdl.org Continue DigiPres and TDR usage growth and make enhancements to these services in alignment with services roadmaps. Upgrade all hosted services to latest versions, including TDL-hosted Vireo deployments to Vireo 4. Achieve greater integration of existing services, with an emphasis on easing workflows to TDL preservation systems. Explore HykuDirect hosting through a limited pilot project. Transition expanded DPLA hub from prototype to production-ready service. Explore possible TDL role(s) for supporting open educational resources. Aspirations 2018 INFRASTRUCTURE Re-architect TDL systems and services within Amazon Web Services (AWS) for greater security and cost-effectiveness. Achieve greater standardization in the deployment and management of services through application of new tools and processes. tdl.org

TDL DevOps Goodbye, Ryan! TDL staff are stepping up our responsibilities in the interim: Clark – day-to-day operations Courtney – overseeing DigiPres, TDR services, and Hydra pilot Tech team – hyper-vigilance of Helpdesk Kristi – oversight of core services (DSpace, OJS, Vireo) Hiring a new software engineer (posting is on tdl.org) tdl.org

Metadata Community Reviving the TDL Metadata Community Kara Long, Baylor University tdl.org

Metadata Community Announcing the TDL Metadata Community! Purpose and goals Upcoming Twitter chat! Announcing the Texas Digital Library Metadata Community! Purpose and goals: Discuss how metadata fits in with future and current projects of fellow TDL members Conference with each other and talk through the metadata issues we were encountering Hold a group call or Twitter chat on a regular basis for metadata folks in Texas Upcoming Twitter chat TBD Contact if interested in being a participant / moderator! Sign up for the Metadata listserv (tdl_metadata@utlists.utexas.edu) or let TDL know you’re interested (email the helpdesk, support@tdl.org tdl.org

Digital Preservation Training Digital Preservation training opportunities Courtney Mumma, TDL Service Manager tdl.org

DPMW@TRINITY July 22 – 27, 2018 San Antonio, Texas MIT Libraries Digital Preservation Management Workshop July 22 – 27, 2018 San Antonio, Texas Only 28 slots available! Application online at tdl.org – due Friday, December 1. Registration coming soon! Presented by Nancy McGovern MIT Libraries DigiPres Management Workshop applications are open at https://www.tdl.org/dpmw-san-antonio/. Who this workshop is for: 28 slots available – we’d love to see all of those slots filled w/ TDL members! About the application process/why we ask that you apply: Tuition for TDL members is $875 for the week ($1,000) for members. We’re working on reduced rates to stay in the dorms on the beautiful Trinity campus, and a full schedule of events is coming soon! in collaboration with: Trinity University Coates Library TEXAS DIGITAL LIBRARY

DigiPres Webinar Series 30 minutes each with open Q&A Coming up! November 3, 2pm Executive Director Mary Molinaro on DPN​ November 10, 2pm UCSD Digital Preservation Analyst Sibyl Schaefer on Chronopolis Past Webinars: slides and video at tdl.org Overview of Digital Preservation Services at TDL​ DuraSpace’s Heather Greer Klein on DuraCloud tdl.org

Other DigiPres Events tdl.org DPMW Camp Rhode Island Archivematica Camp Fall 2018 University of Houston iPres 2018 September 24-27, 2018 Boston, MA co-hosted by MIT and Harvard PASIG 2018 October 16-18 Mexico City Mexico tdl.org

Coming Up Upcoming conferences and meetings in the TDL universe Lea DeForest, TDL Communication Strategist tdl.org

Coming up Fedora Camp DLF Forum & NDSA’s DigiPres Conference October 16, 2017 to October 18, 2017 PCL, UT Austin DLF Forum & NDSA’s DigiPres Conference October 23-25, October 25-26 Pittsburgh, PA TDL Governing Board meeting Friday, November 10, 2017 Reminder: TCDL tdl.org

May 15 – 17, 2018 Austin, Texas TEXAS DIGITAL LIBRARY Keynote speaker Dr. King Davis Research Professor UT Austin Texas Conference on Digital Libraries May 15 – 17, 2018 Austin, Texas 25% off registration for TDL Members Call for Proposals Register at tdl.org Sponsored by TEXAS DIGITAL LIBRARY

Questions? Visit www.tdl.org or email info@tdl.org for more information. tdl.org

Thank you Thank you for participating in this month’s TDL Member Forum. This work is licensed under a Creative Commons Attribution 4.0 International License. tdl.org