IT Consolidation Assessment Phase

Today’s Objectives Review the IT Consolidation Assessment Approach Collect names and availability of people interested in serving on one of the project teams Discuss next steps

Data Collection and Inventory IT Future State Development IT Consolidation Assessment Two-Prong Assessment Approach Data Collection and Inventory “As-Is” IT Future State Development “To-be” Deliverable created in 3 months Deliverable created in 2-3 months Migration Plan from Current to Future State IT Transformation plan developed Resource requirements identified Timelines established Costs and savings projected

Data Collection and Inventory “As-Is” People Process Technology Roles Responsibilities Reporting Relationships Organization Structures Skills Interests Capabilities Capacity/Quantity Training Needs Space Requirements Issues Workflows Processes Services Provided Service Levels Work Requests Response Times Customer needs and desires Service Delivery Measures and Metrics Issues Servers Applications Databases Systems Operating Systems Platforms Capacity Space Requirements Customer Needs and Desires Issues Costs Costs Costs

Data Collection Team Design Data Collection and Inventory Project Team People Sub-Team Process Sub-Team Technology Sub-Team Data Collection and Inventory will require a rigorous effort Essential for the success of IT consolidation Project Teams will work for at least 12 hours per week for a major portion of the next four months Teams will need full access to current IT information and data Individuals should be detailed oriented and understand one or more of the sub-team elements

IT Future State Development “To-be” Strategy Design and Planning Team IT Consolidation Visioning and Strategy Sessions Entire IT Community Gathering information from Visioning Sessions Exploring external best practices Creating alternatives and design options Reviewing ideas with broader IT Community Developing IT Consolidation Plan Defining IT Consolidation Developing Migration Approach Raising and Resolving Issues Creating Input into Overall IT Consolidation Design

Strategy Design and Planning Team IT Future State Development “To-be” People Sub-Team Process Sub-Team Technology Sub-Team Establish New Roles and Responsibilities Identify and developing training approaches Organization Design Performance Management Space Issues Develop Customer Service Strategy and Processes Designing High Level Workflows Design Service Levels Agreements Identify Key Process Requirements Create Standards Design High Level Technology Architecture and Strategy Servers Administration Application Design Approach Databases Space Issues Cost/Benefit Cost/Benefit Cost/Benefit

Project Team Creation Principal Officers have submitted names of people to serve on various EBC Project Teams We need and want more people to be involved Teams will require a commitment of at least 12 hours per week for four months Not everyone can be on the Design Team Data Collection and Inventory is essential to the project’s success Looking for people who want to be included on the Data Collection and Inventory Team

Next Steps Teams will be finalized within next week Data Collection and Inventory Teams will start within next 10 days Visioning sessions are targeted to start before the end of the month IT Transformation website has been launched Continuous postings and information will be provided through the website and through other forums