Chapter 3 : 3.1 MS Excel 1 TA. Alhanof Alolyan The source: New perspective Microsoft® Office 2013 Ann Shaffer Patrick Carey Kathleen T. Finnegan Katherine T. Pinard Roy Ageloff Lisa Ruffolo Robin M. Romer Joseph J. Adamski June Jamrich Parsons Dan Oja Chapter 3 : 3.1 MS Excel 1 TA. Alhanof Alolyan

Outline Learn the parts of the Excel window and views Understand the use of spreadsheets Create a workbook file Insert, rename, delete worksheet. Columns and Rows Enter text, numbers, and dates into a worksheet Wrapping Text Within a Cell Cell’s and Ranges’ reference Formulas and functions Viewing the Formulas and functions for printing Printing workbook Outline TA. Alhanof Alolyan

Computer program used to enter, store, analyze, and present quantitative data in an organized and easily updatable manner Automates many tasks through the use of formulas including both automatic formulas and custom formulas A new Flash Fill feature allows you to have data automatically entered based on initial data you enter What’s excel? TA. Alhanof Alolyan

Excel screen TA. Alhanof Alolyan

Excel screen TA. Alhanof Alolyan

Previewing a Workbook Changing worksheet views Normal view Page Layout view Page Break Preview Previewing a Workbook TA. Alhanof Alolyan

Page Layout View TA. Alhanof Alolyan

Page Break Preview TA. Alhanof Alolyan

Normal view TA. Alhanof Alolyan

On the ribbon, click the File tab to display Backstage view. Click New in the navigation bar to display the New screen Click the Blank workbook. Create workbook file TA. Alhanof Alolyan

1-Insert worksheet 2-Rename worksheet 3-Delete worksheet TA. Alhanof Alolyan

Data type to entering in excel Text data: Combination of letters, numbers, and symbols Often referred to as a text string. Number data Date and time data To edit the data of cell: Double-click the cell to select the cell and switch to Edit mode Data type to entering in excel TA. Alhanof Alolyan

Columns and Rows size To modify size of columns or rows Drag border to resize Double-click border to auto fit Format the Cells group to specify Columns and Rows size TA. Alhanof Alolyan

Delete Columns and Rows / clear the contents Deleting and clearing a row or column Deleting removes both the data and the cells. Clearing removes the data, leaving blank cells where data had been. Delete Columns and Rows / clear the contents TA. Alhanof Alolyan

Wrapping Text Within a Cell Wrapping text enables text to display on two or more rows within one cell: Resize the width of column as appropriate. Select the cells you wish to apply wrapping to On the Home tab, in the Alignment group, click the Wrap Text button. Wrapping Text Within a Cell TA. Alhanof Alolyan

Cell’s and Ranges’ reference Range : group of cells. Reference : location of the cell or location of range. Example: The cell name is the same of its reference: Cell: A1 , reference: A1 The range reference two type: Adjacent: If the cells are next to each other Range: A1 – A2 – A3 , reference: (A1:A3) Nonadjacent: If the cells are not next to each other Range: A1 – A2 – A3 and C5-C6-C7 , reference: (A1:A3; C5:C7) Cell’s and Ranges’ reference TA. Alhanof Alolyan

Formulas Formula: is to enter the operation by your self to the cell. Click cell where you want formula results to appear Type = and an expression that calculates a value using cell references and arithmetic operators Example: = A1+B3/F1 Formulas TA. Alhanof Alolyan

Order of precedence TA. Alhanof Alolyan

Advices in creating formula –Keep them simple –Do not hide data values within formulas –Break up formulas to show intermediate results Advices in creating formula TA. Alhanof Alolyan

-function make it easer- Named operation that returns a value. Simplifies a formula, reducing a long formula into a compact statement; for example, to add values in the range A1:A10: Enter the long formula: =A1+A2+A3+A4+A5+A6+A7+A8+A9+A10 -function make it easer- Use the SUM function to accomplish the same thing: =SUM(A1:A10) Function TA. Alhanof Alolyan

commonly used functions Sum of values in column or row (SUM) Average value in column or row (AVERAGE) Total count of numeric values in column or row (COUNT) Minimum value in column or row (MIN) Maximum value in column or row (MAX) commonly used functions TA. Alhanof Alolyan

Example of (SUM) function TA. Alhanof Alolyan

Viewing the Formulas and functions for printing Switch to formula view Viewing the Formulas and functions for printing TA. Alhanof Alolyan

Scaling the Formulas and functions for printing Scaling the printout of a worksheet forces contents to fit on a single page Scaling the Formulas and functions for printing TA. Alhanof Alolyan

Print tab provides options for choosing what to print and how to print Printing a Workbook TA. Alhanof Alolyan