Diploma Supplement Tommaso Rossi & Alessia Bitti International Mobility Office & Careers’ Office Tommaso Rossi & Alessia Bitti Diploma Supplement Staff Week 2016 Ferrara - Polo degli Adelardi – Department of Economics and Management

Definition and Purpose GENERAL INFORMATION Definition and Purpose The Diploma Supplement was developed by the European Commission, Council of Europe and UNESCO/CEPES. Its purpose is to provide: - sufficient data to improve the international ‘transparency’ - fair academic and professional qualification recognition.   It is designed to offer a description of the nature, level, context, content and status of the studies pursued and successfully completed by the student.

GENERAL INFORMATION Layout and Structure INFORMATION IDENTIFYING THE HOLDER OF THE QUALIFICATION INFORMATION IDENTIFYING THE QUALIFICATION 3 INFORMATION ON THE LEVEL OF THE QUALIFICATION 4 INFORMATION ON THE CONTENTS AND RESULTS GAINED 5 INFORMATION ON THE FUNCTION OF THE QUALIFICATION 6 ADDITIONAL INFORMATION 7 CERTIFICATION OF THE SUPPLEMENT 8 INFORMATION ON THE NATIONAL HIGHER EDUCATION SYSTEM SYLLABUS

GENERAL INFORMATION The International Scenario In the framework of the Lifelong Learning Programme, the European Commission awarded Labels to higher education institutions that demonstrated the correct implementation of ECTS principles and/or the requirements of the Diploma Supplement correctly. In the period between 2009 and 2013, - 97 higher education institutions obtained the ECTS Label, - 329 institutions applied successfully for the DS Label.

THE DS AT UNIFE: back to 2012 Reaction: A Specific team composed by DS conditions in 2012 : Total amount of DS between January and September: 99 Total amount of graduates between January and December: 2757 Percentage of graduates asking for a DS: 3,6% DS with SYLLABUS: 81 out of 99 (82% of the DS demanded) Italian + English: 75 Italian only: 9 ; English only:15 Time for the issue: DS 8 SECTIONS = 10 DS 8 SECTION + SYLLABUS = 40 Reaction: A Specific team composed by academic supervisors and admin staff units was designated to improve the DS actual situation in terms of content quality, document delivery automatisation, issuing performance and translations.

Lack of English content translations Need of English text revisions Main issues faced Missing contents Lack of English content translations Need of English text revisions Transparency of International mobility recognition Personalization of student transcript layout Excessive paper use Long time for the issue (30-60 days from the application) Low demand and popularity Technical problems connected to the management software We’ll show you how the Team has worked out some of the most critical issues during these years

Solutions adopted Since 2012 the Working Team: has referred to both professional and academic skills to fill out the missing parts and to translate the missing data belonging to the 8 DS sections; has carried out several selections to pick out trainees specialised in foreign languages to translate and revise the missing parts of all the degree courses of the last 5 years; has led the Professors and the Teaching Managers to a full awareness of what the DS really stands for and what it is for, especially in order to complete the syllabus. All these actions have been accomplished without asking any kind of financial support to the Administration

2. International mobility recognition Some data requested to complete the DS sections, both in Italian and in English, are similar or identical to the ones requested by Erasmus+:

Old Procedure worked this way APPLICATION FOR DS STUDENTS’ OFFICE STUDENT Diploma Supplement Mario Bianchi PAPER DS ISSUE MANUAL DELIVERY AVARAGE ISSUE AFTER 30 DAYS SUBSTANTIAL (IN TERMS OF PAPER USE) THE STUDENT IS REQUESTED TO GO TO THE STUDENTS’ OFFICE TO GET THE DS IF THE PAPER DS GETS LOST A NEW APPLICATION IS REQUIRED

3. Excessive paper use 4. Long time for the issue 5. Low demand Solutions: 2014: the working team obtains 25.000 € from the Ministry of Education and cooperates with UniMORE to start the new DS dematerialisation process. The joined action aimed to: Digitalize the DS Acquire the digital signature system Batch issue Upload in the student web area four different items: Italian concise version (8 sections) Italian full version (8 sections + Syllabus) English concise version (8 sections) English full version (8 sections + Syllabus)

New goal is working this way STUDENT WHEN THE DS IS AVAILABLE A COMMUNICATION IS SENT Diploma Supplement Mario Bianchi Erd23ksoqqOsSas… BATCH ISSUE WEB DOWNLOAD THE PROCESS BECOMES COMPLETELY DIGITAL THE DS IS RELEASED AUTOMATICALLY AND IN SHORT TIME ALWAYS AVAILABLE FOR FUTURE USES CONTENTS REMAINED UNCHANGED

PRESENT DATA Total amount of DS on demand between September 2015 and March 2016: 286 Total amount of graduates between September 2015 and March 2016: 2219 Percentage of DS demanded: 12% DS with SYLLABUS: 277 out of 286 (97% of the DS demanded) Italian + English: 253; Italian only: 12; English only: 21 Time for the issue: DS 8 SECTIONS = 5 DAY DS 8 SECTION + SYLLABUS = 11 DAY DS conditions in 2012 : Total amount of DS between January and September: 99 Total amount of graduates between January and December: 2757 Percentage of graduates asking for a DS: 3,6% DS with SYLLABUS: 81 out of 99 (82% of the DS demanded) Italian + English: 75 Italian only: 9 ; English only:15 Time for the issue: DS 8 SECTIONS = 10 DS 8 SECTION + SYLLABUS = 40 In December 2015 we issued our first 547 Diploma supplements in batch mode!

Work in progress 2015 – 2016… The working team obtains 7000 € to organize a national congress and a promotional video...

In a long-term period, on 2800 gradutes/year, UNIFE will save: Sustainability In a long-term period, on 2800 gradutes/year, UNIFE will save: 208.000 pages 3000 € of paper 11000 € of toners

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