Microsoft Office Outlook 2003 Lesson 5 Using the Calendar Lesson 5: Using the Calendar

Using the Outlook Calendar What distinction does Outlook make between the terms appointment and meeting? An appointment is anything that is scheduled. A meeting is an appointment in which you use the Outlook Calendar to request the presence of other people. Lesson 5: Using the Calendar

Using the Outlook Calendar You might point out how students have two different options for selecting dates in the Date Navigator. They can use the left or right arrows at the top of the Date Navigator, or they can click and hold the name of the month. Lesson 5: Using the Calendar

Changing the Calendar View In what ways can you view the Outlook Calendar? Answers are Work Week, Week, and Month. You might point out that, in addition to these views, students can choose from several standard arrangements. What is an arrangement? Lesson 5: Using the Calendar

Scheduling Appointments and Events Ask students to tell you the difference between an appointment and an event. Lesson 5: Using the Calendar

Creating Recurring Appointments You might point out that appointments can be specified as recurring daily, weekly, monthly, or yearly. Lesson 5: Using the Calendar

Setting Reminders Lesson 5: Using the Calendar You might remind students that they need to have Outlook running in order to display the Reminder dialog box. Lesson 5: Using the Calendar

Editing Appointments Lesson 5: Using the Calendar This is how the student’s screen should appear at the end of the “Edit an appointment” exercise on page 156 of the textbook. Lesson 5: Using the Calendar

Deleting Appointments Remind students that if they delete a recurring appointment, they will need to indicate whether they want to delete just the one appointment or all occurrences of the appointment. Lesson 5: Using the Calendar

Organizing Appointments by Using Categories This is how the student’s screen should appear at the end of the “Create and assign” exercise on page 160 of the textbook. Lesson 5: Using the Calendar

Organizing Appointments by Using Arrangements What are the different arrangements that you can use to view your appointments? Answers include: Active Appointments, Events, Annual Events, Recurring Appointments, and By Category. Lesson 5: Using the Calendar

Planning Meetings Lesson 5: Using the Calendar You might discuss when students should indicate that meeting attendance is required or optional. If attendance is required, what do they need to do if someone cannot attend? Lesson 5: Using the Calendar

Responding to a Meeting Request This is how the student’s screen should appear at the end of the “Respond to a…” exercise on page 169 of the textbook. Lesson 5: Using the Calendar

Reserving Meeting Resources To reserve a resource, invite it to the meeting. To do this, the resource must have its own mailbox on your server. The office manager usually would set this up. Lesson 5: Using the Calendar

Printing Calendars Lesson 5: Using the Calendar You might want to discuss the five styles offered in the Print dialog box: Daily, Weekly, Monthly, Tri-Fold, and Calendar Details. Lesson 5: Using the Calendar

Saving a Calendar as a Web Page This is how the student’s screen should appear at the end of the “Save your calendar” exercise on page 174 of the textbook. Lesson 5: Using the Calendar

Integrating the Calendar with Other Outlook Components This is how the student’s screen should appear at the end of Step 5 of the “Create and complete…” exercise on page 176 of the textbook. Lesson 5: Using the Calendar