Risk Assessment Risk Reduction Software

Opening Screen You can start a new project Or you can Open an existing saved project

Clicking on the Existing button brings up the File dialog box Click on the one you want to open A list of saved files appears

A password box appears to allow opening as a read only file Opening as read only allows you to peruse the project but not make any changes to it. Enter the appropriate password To open for modification

Selecting New opens the welcome screen gives you Information about the process Click here when you are ready to start Clicking on the process step

Information for the project is entered here Each Project Can Contain Company Name Address City, St & ZIP Facility being assessed Project Mgr Phone / FAX Email Information can be modified later by clicking on the Project button of the status bar

After entering the project information you can define up to 3 fields to use for sorting

The status bar gives direction and feedback along the way The lighted button shows the next step in the process The red indicator bar shows what has been completed Click on “Select Machine” to edit previous data

Click The Machine button to enter information for a new machine

A dialog box advises the new machine RA number and the number of machines left on the current authorization

Once the session information has been entered, the session ID shows on the status bar

Production machinery have associated hazards during setup and maintenance in addition to the production mode. These hazards could be the same but more typically are different and should be assessed separately. When starting to assess a new machine a dialog box appears to choose assessing in the three modes or just a single assessment. Non-production machines like drill presses and disk sanders may not require more than a single assessment.

Click for a 3 mode assessment Click for a single mode assessment

Machine information includes Department # Clicking the icon brings up previously entered departments to select from

Machine information includes Department # Machine Description Clicking the icon brings up previously entered descriptions to select from

Machine information includes Department # Machine Description

ID’s are checked for duplicates. Only unique ID’s are allowed Machine information includes Department # Machine Description Machine ID ID’s are checked for duplicates. Only unique ID’s are allowed

ANSI standards can be arranged alphabetically by number or machine type Clicking on the category button shows a list of ANSI standards to select from Machine information includes Department # Machine Description Machine ID ANSI Std Category Clicking on the ANSI standard brings up a list of ANSI sub categories to select from

Machine information includes Department # Machine Description Machine ID ANSI Std Category ANSI Std Sub Cat

User Defined fields can be entered here. Machine information includes Department # Machine Description Machine ID ANSI Std Category ANSI Std Sub Cat User Defined fields can be entered here.

The Assessor’s name and Date Evaluated defaults to the Project Manager’s name and the project date but can be changed Machine information includes Department # Machine Description Machine ID ANSI Std Category ANSI Std Sub Cat Assessor’s Name Date Evaluated

However the machine ID must be changed Clicking on the “Select a similar machine” button allows you to duplicate any machine already completed

A dialog box appears with a list of all the machines entered to choose from

When choosing a 3 mode assessment, identification (-Prod, -Setup, -MTCE, -1, -2, -3) is automatically added to the end of the entered machine description and the machine ID

When copying from a similar machine you can also copy all the hazards, solutions and risk evaluations from the similar machine. For a 3 mode assessment these are copied to the production assessment

The 3 mode assessment shows up as 3 separate machines with the same information but with the identifier on the end of the description and ID Hazards, solutions and risk can now be copied from another RA through the main menu or entered individually via the status bar

A risk assessment is conducted to determine the level of risk before any safeguarding, and with the current safeguarding implemented. A risk assessment is conducted again once the appropriate safeguarding is installed. The design, construction, performance and implementation of the safeguarding are done in accordance with ANSI B11.19. The requirement and type of safeguarding is specific with each ANSI standard. Therefore by selecting the appropriate standard and sub category for the machine being assessed ONLY those potential hazards addressed in the standard are presented for consideration in the hazard identification portion of the software. This saves considerable time by not having to look through long lists of potential hazards that don’t apply to your machine.

Clicking on “Change Information” brings up the Session info screen with information from the last Session entered After the Session information is complete you can add more Sessions by clicking the Machine button, or evaluate the current Session for hazards

The current Session is identified by Description & ID Hazardous situations are grouped as defined by ANSI B11-19 and individual machine standards The current Session is identified by Description & ID When entering Hazardous situations the dialog box appears to allow selection from a list of potential hazards

A short description defines the hazard group Only those groups listed in the individual machine standards are presented for consideration You are given the opportunity to skip over a group that does not apply by clicking “Next Group”

Check as many boxes as apply

Then click “Next Group”

The “Previous Group” button allows you to go back to previous groups to check off missed hazards

Only those groups listed in the individual machine standards are presented for consideration If the specific group doesn’t apply to your machine or task then answering “Next Group” skips the hazard statements for that group

Once all of the presented Hazards have been selected, Click the “Review Selections” button

All selected hazards are then presented for review Check off any that you want to modify

Hazards selected for modification, are displayed one at a time to allow changes to fit the specific situation

If you decide a hazard statement is not needed it can be deleted here

You can also enter applicable comments on existing guarding here If there are other hazards not included in the lists they can be entered here You can also enter applicable comments on existing guarding here

Modifications made are reviewed with other selections When you are satisfied with the hazard statements click “Done”

Risk is evaluated based on the recommendations of ANSI B11.TR3 Risk is evaluated first without any safeguarding

Severity of Harm is divided into the 4 major categories of B11.TR3 Subcategories are given severity ratings – a number relative to the degree of possible injury Severity of Harm is divided into the 4 major categories of B11.TR3

Each category is given a rating reflecting the conditions observed The rating is weighted based on the relative affect on the probability of occurrence Each category is given a rating reflecting the conditions observed

Ratings default to midrange and are changed from a dropdown dialog box Reliability of safety functions is further divided into 5 methods of control

Ratings default to midrange and are changed from a dropdown dialog box

Ratings default to midrange and are changed from a dropdown dialog box

Once an assessment is made of each area, the ratings are totaled to determine the category of probability of occurrence

Once the risk is assessed without safeguarding, a Risk Level is displayed along with the recommended Control Architecture

After the risk is assessed without safeguarding, a second risk assessment is done considering the existing safeguarding

A risk level is determined from B11-TR3 and a number is calculated using the totals of the probability of occurrence and severity of harm that shows relative risk. This can be used as a management tool to determine the order that machines should be modified. A higher number means that machine or task is more hazardous than one with a lower number.

Management can then make an informed decision on what actions will provide the greatest benefit. For example if there is a small difference between the risk numbers before guarding and after guarding, the decision may be to modify other machines first.

After risk with current safeguarding is assessed, safeguarding solutions are recommended Safeguarding solutions are recommended based on each hazard statement entered The recommended solution can be changed or customized as needed for the specific situation Safeguarding solutions are called out with the appropriate standard and clause

Risk is re-evaluated after applying the recommended safeguarding solutions

A standard residual risk statement is generated based on risk input. The residual statement can be replaced or changed as needed for the specific situation

The main menu is available anytime the status bar is not displayed.

The File dropdown menu allows you to: Evaluate another machine Open an existing file Start a new project Display the Status Indicator Bar Import/Export Projects Change the Password Save the current project Save as a new project Exit software

The Edit dropdown menu allows you to: Change Machine info Copy Info from one machine to another Enter/edit Hazards Enter/edit Solutions Evaluate risk Enter Costs Enter Drawing #s Edit job Status Delete a Machine

The Pictures dropdown menu allows you to: View a picture Import a picture

The Risk Assessment dropdown menu allows you to: View a report Print a report Print a Machine Label

Management reports are available from the reports dropdown menu Management reports are available from the reports dropdown menu. This provides tools for management to execute and track risk reduction activities. View & print summary reports Define User Fields (up to 3)

The Help dropdown menu allows you to: View an index of help items View a Tutorial of software View the version number

All common picture formats are accepted If you have a picture of the machine it can be added to the project immediately after entering the machine information or at a later time from the main menu Pictures are assigned to the specific machine and given the machine ID as a file name Pictures can be from any source but are saved in the directory with the project data All common picture formats are accepted

Click “File” to select a picture file from a computer drive A future release will include a library of standard machines

You can insert a digital picture from any computer drive in common picture formats

Once a file is chosen a preview of the picture appears You can choose that one or search for another

Picture is saved in the project folder with the machine ID name Multiple Pictures can be included for each Session limited only by storage space

Pictures can also be viewed from the main menu

The Report contains Session information Reports for each machine are generated from the input and can be viewed & printed from the main menu The Report contains Session information Session# Description Department ID

The Report contains Risk information Before Guarding Severity of Injury Risk Rating Probability of Occurrence Existing Guarding After Guarding

The Report contains Standard information ANSI Standard # Sub clause # Scope

The Report contains identified Hazards and recommended solutions Initial Observations are those hazards identified during the assessment. The Report contains identified Hazards and recommended solutions The solutions correspond to the identified hazards

This section identifies the applicable standards used. The standard assigns the responsibility for safeguarding maintenance to the employer

The Control Architecture for the appropriate Risk Level is displayed The Report contains the residual risk that still exists after the safeguarding has been applied Any hazards or solutions that were added or changed by the assessor are shown in italics

And again after changes have been made Labels can be printed after machine is assessed A space is included for the Assessor to initial the label

Labels can be printed on a Dymo label printer or on standard sheet labels

Using sheet labels multiple labels can be printed for a group of machines.

Printing can be started at any label on a 30 label sheet Adjustments can be made to accommodate different printers Start position on page Printer correction

Labels can start at any position on a 30 label sheet Multiple labels are printed in the order machines were entered in the risk assessment Labels can start at any position on a 30 label sheet Printing started in column 2 row 2

Clicking “Advanced Sort” brings up the advanced dialog box The main menu under Management Reports brings up a dialog box to select the sort fields. A drop down box lists all the sort fields available including the User defined fields Clicking “Advanced Sort” brings up the advanced dialog box

A second sort field can be specified The advanced sort allows you to limit the number of records in the report and sort by a second field. A second sort field can be specified Reports can be limited to a single value in the specified field. Reports can be limited to a range of values in the specified field.

by Page number Sorted by RA Page # Summary information is used as a management tool. Here are examples sorted …

by Risk level Sorted by Risk Level

by machine ID Sorted by Mach ID

by department Sorted by Dept

We take the worry out of safeguarding your machinery