Basic Food Education Forum September 2016

Introductions Tell us a little about yourself – Who are you and what do you do? Introduce us to your communities: Who do you currently serve? Who would you like to serve?

WithinReach makes the connections that all Washington families need to be healthy. For the last 25 years WithinReach has connected vulnerable families to health care and food resources through innovative technology-based and in-person outreach. In 2012, we connected 220,000 people across Washington State to resources— including Medicaid, CHIP, Basic Food, and WIC— creating healthy families and healthy communities. By meeting people’s basic food and health care needs, WithinReach can intervene early and often prevent a larger more costly health or financial crisis. Preventing a crisis and making a family more resilient helps to support the overall long-term health and wellness of a family and the community. WithinReach extends the impact of direct service to individuals and families by working in partnership with community organizations and state and local agencies. WithinReach’s direct service and coalition mobilization work are focused on five core areas which creates the best opportunity to promote healthy families and healthy communities.

BREASTFEEDING IMMUNIZATION POLICY Provide a state-level support system to improve care for breastfeeding moms and babies. Promote immunizations towards an 80% goal as an important way to keep kids and families healthy. Ensure that laws, policies and programs work to support the health of children, families, and our communities. Breastfeeding: Only 20% of babies in Washington are breastfed exclusively for the recommended first six months of life. Immunizations: Washington state has the seventh highest vaccine exemption rate in the country. Policy: When the law in Washington works on behalf of families and children, the future is more secure. …that’s why WithinReach “provides, promotes, ensures…”

CHILD DEVELOPMENT HEALTH CARE FOOD ACCESS Provide developmental screenings free of cost so that families can monitor their child’s physical and social-emotional development. Connect people access the state with the health care resources they need, to promote long-term health and wellness. Connect people across the state with food resources that help them access better nutrition. Child Development: Nearly one in six Washington kids has a developmental delay. Children with untreated delays are more likely to experience low academic attainment, low lifetime earnings, and poor health. Health Care: More than half a million people will qualify for Medicaid under the Affordable Care Act guidelines. Food Access: Washington is now the 23rd hungriest state in the country. …that’s why WithinReach “provides, promotes, ensures…”

WithinReach makes the connections Washington families need to be healthy.

What is the Basic Food Education Forum? An opportunity to meet and network quarterly A platform to discuss common issues, best practices, and strategies for enrollment A chance to provide ongoing updates about Basic Food/SNAP, in partnership with DSHS What is the Basic Food Education Forum?

Learn more about BFEF and our online resources at ParentHelp123.org A portal for clients as well as professionals.

Agenda Kristen Charlet – DSHS Updates BFEF Participant Survey Josh Proehl, DSHS - New Basic Food Program Manager Basic Food Contract Discussion

Discussion: The Future of BFEF Basic Food topics you would like to cover? Non-contractor partner organizations we should bring to the table? Panel discussions/presenters?

Basic Food Contract Discussion Overview of key points discussed in Webinar Data User Agreements Client Confidentiality Activities Tracking Sheet and Reporting Coming Soon…

PAST FUTURE Performance based on: Performance based on: Outreach and education targets Connecting with hard-to-reach populations Each organization created their own ‘reality based’ targets and budgets Performance based on: Number of applications submitted Approval rating

Key Points from Webinar New year, new goals and targets, new model New reporting and invoicing system Barcode released quarterly instead of monthly 90 % of quarterly targets must be met to receive holdback payment

Clarifying Roles Jefferson Rose, Community Partnership Associate Lead contact for any communication, questions or concerns regarding contract, outreach performance and reporting Maricruz Sanchez, Outreach and Enrollment Specialist Contact with questions about Basic Food Education Forums, trainings and resources Benito Sanchez, Outreach & Enrollment Coordinator Contact for monthly/quarterly reports, SugarSync Billing or invoice questions – More to come!

Client Information As subcontractors with DSHS it is very important to maintain client records confidentially. Keep paper records (names, DOB,SSN) filed away and locked when not in use. Electronic files should be stored on a secured server where only authorized personnel have access.

On Washington Connection this can be done as an e-signature Client Consent Forms When outreach staff complete applications they must get a signed consent form from the client. On Washington Connection this can be done as an e-signature For paper applications please use a copy of the consent form 14-012

Client Consent Forms Paper version of the consent form.

This includes staff who submit online applications as well as paper. Non-Disclosure Forms ALL staff who have access to client information are required to sign Non-Disclosure Forms annually. This includes staff who submit online applications as well as paper. The forms must be kept on file at your office Jefferson will review these forms at your on-site meeting

CSD Non-Disclosure Form CSD Non Disclosure Form must be signed annually for all staff who assist with applications or have access to a client’s DSHS information.

Reporting: Activity Documentation Template

Reporting Template

Certification of Activities

Coming Soon! Invoicing Information Client Surveys

THANK YOU! MARICRUZ SANCHEZ Outreach and Enrollment Specialist maricruzs@withinreachwa.org JEFFERSON ROSE Community Partnership Associate jeffersonr@withinreachwa.org BENITO SANCHEZ Outreach and Enrollment Coordinator benitos@withinreachwa.org