Plenary II - Annual Reports Northwest Commission on Colleges and Universities Accreditation Liaison Workshop March 12, 2015

Presentation Outline Purpose of NWCCU Annual Report Overview of information required Specific sections of information Electronic format – “Key Survey” 2015 Calendar for submission Help desk Questions

The Purpose of NWCCU Annual Reports U. S. Department of Education (USDE) requires NWCCU to maintain accurate information and records on each member institution Supports NWCCU standards and policies in areas where they overlap with the USDE regulations Collegial relations require NWCCU awareness of the particulars of an institution’s history, present situation and future plans

Some Specific Information Monitored for the USDE: Overall growth of institution Growth of programs Termination of programs and teach-out agreements Headcount enrollment data Student loan default rate Additional locations Distance education Contractual Agreements

Basic institutional data used to maintain communication accuracy President Accreditation Liaison Officer (please don’t wait until submitting an Annual Report – formal communication asap) Name of institution and mailing address, telephone numbers, email addresses

NWCCU Membership

Institution Type by State/International

Highest Degree Level Offered

Institution’s Articles of Incorporation or Bylaws Any changes? If yes, attach to 2015 Annual Report

Student Enrollment Data (All Locations) Undergraduate Graduate (if applicable) Unclassified Unduplicated Headcount Full-Time Equivalent (FTE)

All Students: 1,198,570 Unduplicated Headcount and 912,770 FTE – all degree levels all members, not including our international members

All Faculty: 94,850 unduplicated headcount 60,636 FTE – all degree levels all members, not including our international members

Institutional Finances** Expenses – use IPEDS data – used to calculate the institution’s NWCCU dues Public versus Private Institution? Check one Governmental Accounting Standards Board (GASB) or Financial Accounting Standards Board (FASB) GASB – Line #19 (cell 1) of IPEDS Part C Expenses and Other Deductions FASB – Line #13 (cell 1) of IPEDS Part E Expenses by Functional and Natural Classification **Exclude revenues and expenses for medical school and/or hospital budgets.

Institutional Finances** Accumulated Deficit – 2011 was the “beginning of time;” this year (2015) will be collapsed with 2011, 2012, 2013, and 2014 …… Attach IPEDS Financial Section to 2015 Annual Report **Exclude revenues and expenses for medical school and/or hospital budgets.

Student Loan Default Rate and Federal Funding Federal Guaranteed Student Loan Student Default Rate – final rate provided to your institution approximately September of every year. 2015 Annual Report will require Cohort fiscal year of 2012 ending September 30, 2013. Does your institution use accreditation status to establish eligibility for federal funding? yes or no

Certificate/Degree Information Added and Terminated since 2014 Annual Report Submission Certificate/Degree Level Program Name Discipline Area

Contractual Relationships with Non-Accredited Organizations Certificate/Degree Level Program(s)/Course(s) Name(s) External Agency/Organization Student Headcount

Substantive Changes Planned for 2015-2016* Certificate/Degree level Program Name Discipline Area * Not a substitute for a substantive change proposal

Domestic Certificates/Degree programs where 50% or more of credits are offered off-campus or through distance education [NOT correspondence] 50% or more of credits are offered in the United States at any off-campus location (facilities needed to accommodate delivery of curriculum) 50% or more of credits are offered by distance education (online courses, interactive television, i.e., student and faculty are not physically present together)

For each category of off-site or distance education Location – main campus, branch, satellites, additional location? Physical street address Certificate/Degree Program Name and Level Discipline Student Enrollment – Unduplicated Headcount On-site staff; yes or no Co-Sponsoring Organization

Sites outside the United States Where academic credit is offered abroad with your institution’s name on the credit earned Under your institution’s name or in cooperation with another institution (dual degree?) Study abroad programs – vary? Or permanent? Other Information needed: location, physical street address, certificate/degree name, discipline, student enrollment, on-site staff, co-sponsoring organization

Format – electronic data Internet access on any computer You can scroll up and down through typed data and review prior to submitting Who typically tracks this data? Anyone who deals with IPEDS - primarily your Registrar, Enrollment Services, Financial Services And programmatic data – VPs, Deans, Directors, Study Abroad, Online Services

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Rollout schedule for 2015 March 27 – email announcement to ALOs and Presidents Mid-April – IPEDS deadline; Keyholders – April 8th Coordinators – April 22nd June 1 – close 2015 Annual Report survey (first Monday in June)

Persons who may be able to help Elsa Buckley – technology and user questions Pamela Goad – content Call us or email! Questions?